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RosterElf

By RosterElf
4.89 out of 5 stars
Free 15 day trial available
Get this appView pricing plans
All-in-one HR, rostering & payroll app for hospitality, retail, healthcare & more. Build rosters in seconds, track time with GPS, manage leave, contracts & certificates, chat with staff, and send compliant payroll data straight to Xero.
Rated
4.9
out of 5
Reviewed by
89
Xero users
Try this app
Free 15 day
trial available
Listed for
9 years
April 2016

Overview

RosterElf is the all-in-one HR, rostering, and payroll app for shift-based businesses in hospitality, retail, education, healthcare, manufacturing, and franchise networks. Seamlessly integrated with Xero, RosterElf automates everything from onboarding and scheduling to time tracking, payroll, communication, and compliance.

About RosterElf
Rated 4.8★ from 1,500+ Xero and Google reviews and trusted by 30,000+ users, RosterElf saves up to 8 hours a week and cuts labour costs by up to 4%. Built in Australia for modern teams, it helps small to medium businesses stay Fair Work compliant, reduce admin, and engage staff.

From one dashboard, you can onboard staff, build clash-free rosters, approve leave, capture GPS-verified timesheets, interpret awards, and send pay-ready data straight to Xero — all without spreadsheets.

Core Modules

  • Employee Onboarding & Contracts — Digitally onboard new hires. Collect details, e-sign contracts, upload certificates, and sync to Xero.
  • Smart Staff Rostering — Drag-and-drop rosters with live wage costing. Perfect Match AI picks the best-qualified staff by skills and availability.
  • Time & Attendance — Staff clock in/out via mobile or kiosk using GPS and photo proof. Prevent buddy punching and create accurate timesheets.
  • Leave & Availability — Manage leave and unavailability. RosterElf auto-checks clashes and updates payroll data.
  • Payroll & Award Interpretation — Built-in Fair Work awards ensure correct rates. Export compliant timesheets to Xero in one click.
  • Certificates & Compliance — Track licences and training by role or site. Get expiry alerts and keep only qualified staff rostered.
  • Team Chat & Announcements — Keep teams connected with in-app chat, DMs, and broadcast updates.
  • Labour Costing & Reporting — See live wage costs, compare budget vs actual, and track performance across sites.

Why RosterElf?
RosterElf goes beyond Deputy, Tanda, Employment Hero, and ShiftCare by combining rostering, HR, onboarding, payroll, communication, and compliance in one platform. No manual exports, no missed awards — just one seamless workflow from roster to pay.

Key Benefits

  • Save up to 8 hours weekly through automation.
  • Cut labour by up to 4% with smart rostering and live budgets.
  • Stay Fair Work compliant with built-in awards and licence tracking.
  • Boost accountability with GPS-verified attendance.
  • Empower teams with mobile self-service for shifts, leave, and chat.

Scales with Your Business
From a single café to a nationwide franchise, RosterElf adapts to your needs. With local support, award compliance expertise, and Xero integration, you’ll spend less time on admin and more time growing your business.

RosterElf — Less admin. Happier teams.

RosterElf
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RosterElf + Xero

RosterElf seamlessly integrates with Xero, making it the perfect choice for businesses looking to simplify payroll and time management. This integration eliminates double data entry and ensures accurate payroll processing, saving time and reducing errors.

  • Automated Award Interpretation: RosterElf handles complex pay rules like overtime, shift loadings, and penalties, ensuring compliance with Australian awards and regulations.
  • Streamlined Payroll: Approved timesheets sync directly with Xero, allowing businesses to process pay runs quickly and accurately, without manual input.
  • Leave Management Integration: RosterElf syncs employee leave balances with Xero, providing real-time visibility for managers and employees, ensuring accurate leave tracking.

With RosterElf + Xero, you can manage your workforce and payroll in one place, making your business more efficient and compliant.

Pricing plans

This app includes a free 15 day trial

*All prices are exclusive of tax

RosterElf Pro

GBP 0.01 per month
  • £0.03 per sms per month
  • £4.00 per user per month
  • Employee Availability
  • Employee Leave Management
  • Shift Swap Management
  • Employee Apps
  • Budgeting
  • Rostering
  • Notifications (Email, Push, SMS*)
  • Time Clock Tablet
  • Time Clock GPS
  • Award Interpretation
  • Xero Payroll Integration
  • Reporting (Rostering & Payroll)
  • Reporting (Shift Count)
  • Reporting (Staff List)

Reviews & ratings

4.9 out of 5 stars
89 Reviews

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Most recent reviews

DK
Dylan Kaye
Posted 18 Aug 2025
5 out of 5 stars
Good experience working through it all on the zoom call - simple and easy to use

Response from RosterElf

Thanks so much for the great feedback, Dylan! 🙌 We’re glad to hear you had a smooth experience on the Zoom call and found RosterElf simple and easy to use. That’s exactly what we aim for. If you ever need a hand or want to explore more features, our team’s always here to help. Warm regards, The RosterElf Team
AL
Allison Lamb
Posted 2 Jul 2025
5 out of 5 stars

Excellent App for Rostering

Currently trialing Roster Elf, and what an amazing tool, easy to use and great integration with Xero.

Response from RosterElf

Hi Allison — thanks so much for taking the time to leave a ⭐⭐⭐⭐⭐ review! We’re thrilled to hear that RosterElf is making rostering simple for you and that the Xero integration is working smoothly. Our team works hard to keep the platform intuitive and deeply connected with Xero so you can spend less time on admin and more time on your business. If you have any feedback as you continue your trial—features you’d like to see or ways we can make things even easier—please don’t hesitate to reach out via in-app chat or customersupport@rosterelf.com. We’re here to help and always keen to improve. Thanks again for your support and for choosing RosterElf! Warm regards, The RosterElf Team
JD
Jen De Jong
Posted 26 May 2025
5 out of 5 stars

Amazing Support

Always excellent customer service with Roster Elf. Jaydon is super patient and extremely helpful. Provided extra help with Xero as well as Roster Elf.

Response from RosterElf

Hi Jen — thank you for taking the time to leave such a kind review! 🎉 We’re delighted to hear that Jaydon’s patience and know-how made your Xero + RosterElf setup smoother. Helping customers get the most out of both platforms is exactly what we aim for, and feedback like yours keeps us smiling. If you ever need another hand—whether it’s rostering tips, payroll questions, or anything in between—just reach out. We’re always here to help. Happy rostering! The RosterElf Team

Additional info

Shared data

Xero
RosterElf
Timesheetsshared from RosterElf to Xero
PayItemsshared from Xero to RosterElf
Employeesshared from Xero to RosterElf and from RosterElf to Xero

Functions

Payroll HRTime tracking

Industries

RetailHealthHospitality

App details

By RosterElf
Added in 2016

Countries

Australia, New Zealand, United Kingdom

Languages

English

Support

Setup walkthroughContact supporthelp@rosterelf.com

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15 day free trial available

Although Xero reviews each app in the Xero App Store, we can’t give any guarantees. It’s up to you to assess the performance, quality and suitability of any app before going ahead.