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Time tracking

Whether you're tracking a project or setting up timesheets, find the right time tracking app to suit your business. Simplify timesheets and tracking actual hours worked to make payroll a piece of cake with direct integration with your Xero account.

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  1. Featured app
    Payroll HR, Time tracking

    Deputy

    4.02 out of 5 stars
     110
    Payroll HR, Time tracking
    Simplify Shift Work with Staff Scheduling, Time Tracking & Labor Compliance. Generate Xero invoices in one click from employees' worked time!
  2. Featured app
    Invoicing and jobs, Time tracking

    Tradify

    4.67 out of 5 stars
     153
    Invoicing and jobs, Time tracking
    The fastest and easiest job management app for tradespeople. Tradify cuts out hours of admin, giving you your life back. Manage enquiries, quoting, job tracking, staff management, timesheets, invoicing & more! Trusted by thousands of tradespeople around the world.
  3. Featured app
    Invoicing and jobs, Time tracking

    SortScape

    5 out of 5 stars
     18
    Invoicing and jobs, Time tracking
    Job scheduling just for lawn & garden maintenance businesses. Add route planning, time tracking and customer messaging to Xero.
  4. Invoicing and jobs, Time tracking

    ServiceM8

    4.53 out of 5 stars
     266
    Invoicing and jobs, Time tracking
    The job management app for trade contractors & service businesses, with everything to help you cut paperwork, complete more jobs & provide amazing customer service.
  5. Payroll HR, Time tracking

    Tanda

    4.45 out of 5 stars
     49
    Payroll HR, Time tracking
    Manage and pay staff correctly for the time they work. Get the most out of your workforce with Tanda’s live rostering, attendance and compliance tools.
  6. Invoicing and jobs, Time tracking

    Fergus

    4.52 out of 5 stars
     70
    Invoicing and jobs, Time tracking
    Get the job management software used by 1000's of plumbers, electricians and tradespeople around the world. Fergus manages your jobs from start to finish - quoting, scheduling, job tracking, invoicing - and integrates with Xero to give you a 360 view of how your business is performing.
  7. Invoicing and jobs, Time tracking

    Harvest

    3.71 out of 5 stars
     37
    Invoicing and jobs, Time tracking
    Simple time tracking, powerful reporting, and quick invoicing. Trusted by over 10,000 businesses in more than 100 countries.
  8. Invoicing and jobs, Time tracking

    AroFlo

    3.91 out of 5 stars
     17
    Invoicing and jobs, Time tracking
    AroFlo is a full-featured job management solution for trade and service-based businesses. Manage jobs through their entire lifecycle—from the initial query and quote all the way to final invoicing.
  9. Time tracking

    Timely

    4.67 out of 5 stars
     22
    Time tracking
    Timely. The booking software that keeps clients coming back. Run your salon like a pro with easy-to-use booking software that puts you in control of the whole client experience.
  10. Payroll HR, Time tracking

    RosterElf

    4.91 out of 5 stars
     79
    Payroll HR, Time tracking
    RosterElf is a magically simple cloud based rostering system that takes the stress out of scheduling your employees. It integrates seamlessly with Xero to process timesheets and save you hours.
  11. Payroll HR, Time tracking

    Planday

    3 out of 5 stars
     6
    Payroll HR, Time tracking
    Build employee schedules faster with factors like availability, wage costs, compliance and vacation in mind using Planday from Xero. Accurately track time and keep control of costs using Planday, and sync your employee and payroll data using Xero Payroll.
  12. Invoicing and jobs, Time tracking

    MinuteDock

    4.87 out of 5 stars
     151
    Invoicing and jobs, Time tracking
    Professional services time tracking and billing. Fast & flexible invoicing with Xero. Customise billing rates, budgets, and reporting – top rated app for Xero!
  13. Invoicing and jobs, Time tracking

    Streamtime

    5 out of 5 stars
     10
    Invoicing and jobs, Time tracking
    A project management tool made for humans, not robots. Plan jobs, track progress, and spot opportunities; with the system doing most of your teams time tracking for them
  14. Invoicing and jobs, Time tracking

    WorkflowMax by BlueRock

    2.1 out of 5 stars
     21
    Invoicing and jobs, Time tracking
    Introducing the new era of WorkflowMax by BlueRock, engineered specifically for Xero users seeking a seamless transition to a new all-in-one job management platform. Benefit from familiar features and pricing, but an enhanced user interface for an even smoother operation.
  15. Invoicing and jobs, Time tracking

    Synergy

    4.86 out of 5 stars
     11
    Invoicing and jobs, Time tracking
    Business and project management software enabling businesses to effectively manage their operational business performance and individual jobs to profitability.
  16. Invoicing and jobs, Time tracking

    Projectworks

    4.96 out of 5 stars
     48
    Invoicing and jobs, Time tracking
    Professional service automation software for resource planning, revenue forecasting, invoices, timesheets, expenses, utilisation, rate cards, margin prediction and project management.
  17. Invoicing and jobs, Time tracking

    NextMinute

    4.92 out of 5 stars
     49
    Invoicing and jobs, Time tracking
    Easy job management software for builders and other trades. Allows you to run a job from quote to invoice, storing all of the information in one place. Jobs, timesheets, quotes, invoices, schedules, orders, photos, files and much more.
  18. Payroll HR, Time tracking

    UpSheets

    4.88 out of 5 stars
     8
    Payroll HR, Time tracking
    Upload timesheets, leave and payslips to Xero Payroll and tasks and time to Xero Projects. Save time. Reduce errors. Say goodbye to copy & paste.
  19. Invoicing and jobs, Time tracking

    Timesheet Portal

    5 out of 5 stars
     1
    Invoicing and jobs, Time tracking
    Time and expense recording for projects and recruitment. Manage your project workforce and budgets better, and instantly generate sales invoices and pay reports with a few clicks, and export straight to Xero.
  20. CRM, Time tracking

    CMAP

    CRM, Time tracking
    Easily transfer relevant accounting transactions between CMap and Xero, eliminating the need to re-key data.
  21. Reporting, Time tracking

    Connecteam

    4.69 out of 5 stars
     13
    Reporting, Time tracking
    Connecteam helps business to easily schedule work, track hours, provide professional training and stay connected with their teams. So you can focus on growing the business.
  22. Invoicing and jobs, Time tracking

    ROLL

    4.86 out of 5 stars
     61
    Invoicing and jobs, Time tracking
    ROLL workflow management software is a great alternative to WorkflowMax. Manage leads, track time and projects, and get real-time visibility of how the business is performing. ROLL is perfect for consultancies, graphic designers, web studios, engineers and other service-based businesses.
  23. Invoicing and jobs, Time tracking

    Construction Manager

    Invoicing and jobs, Time tracking
    Simplify your construction and maintenance job management needs – quote, track costs, manage subcontractors/engineers and invoice, from anywhere.
  24. Invoicing and jobs, Time tracking

    Synergist Partner

    Invoicing and jobs, Time tracking
    Synergist Xero Connector enables transfer of transactions from Synergist to Xero. Synergist is the leading agency management system for all creative, marketing and digital agencies. Supporting you at every step from opportunity to invoicing. It pulls everything together into one real-time system.

What is time tracking software?

When it comes to paying staff, invoicing and quoting for your business, it’s important to your bottom line to take the guesswork out. This is where this software can help, it’s a tool that allows you to automate recording the working hours for you or your employees, so you have a better view of where your team’s time is being spent, helping you make better business decisions and understand your profitability down to the second. 

What are the main benefits of a time tracking app?

  • Streamline your billing process. Send accurate invoices with a few clicks. Work with your accounting software to automatically populate the time spent on a project or job within your invoice, so you can increase accuracy and save time on manual data entry.

  • Usable insights into employee and project productivity. Track when your employees are clocking in and out for the day, how long it takes them to complete a job and who’s having the biggest impact. Knowing where your staff are spending their time allows you to better understand how to price and run projects, schedule your team and spend your time.

  • Create concrete estimates and quotes. Gain actionable insights into the time and resources particular projects and tasks take to better inform your next job quote based on concrete numbers. No more overestimating your resources or undervaluing your time.

What are the typical features of a time tracking app?

  • Time tracking. A fundamental of any time tracking system is the ability to automatically track and monitor hours, minutes and seconds. You and your team should easily be able to clock in and clock out and record active and idle times.

  • Timesheets and rostering. Easily set up staff schedules and swap around shifts and track exactly how many hours each staff member is working.

  • Cost and quote estimations. Track how long certain projects and tasks take on average based on past time spent to easily get estimates for project costs. 

  • Project invoicing. Manage every project accurately right to the end with automatic invoices created based on actual time worked. 

How time tracking apps work with Xero

Tracking the time you and your employees spend on any project, task or shift is only one piece of the puzzle. Getting paid for that time is the other. Integrating your time tracking app with Xero can help you send off invoices quicker based on accurate hours and get paid sooner, and pay your staff accurately without the double data entry. 

Feel more confident that every minute spent at work is being recorded and reflected in your accounting software for simplified payroll, invoicing and tax purposes. Connecting your apps with Xero can allow you to:

  • Set up staff schedules and track employees actual hours worked vs scheduled hours to feed into your payroll

  • Import tax rates and account codes from Xero to your timesheets

  • Automatically raise invoices in Xero for projects and populate time spent

  • Transfer supplier, expenses and customer information between both apps

Find your fit

Every time tracking apps’ integration with Xero can be different. To learn more, browse through the apps in this category. Click on an app to find detailed information on how it works and integrates with your Xero account, and ratings and reviews by other Xero users. Want to try an app? You can then get started directly from the app listing page in just a few clicks. 

Although Xero reviews each app in the Xero App Store, we can’t give any guarantees. It’s up to you to assess the performance, quality and suitability of any app before going ahead.