You’re on the United States site
Select a region

ApprovalMax

By ApprovalMax
4.82 out of 5 stars
Free 14 day trial available
Get this app
ApprovalMax makes it easy for Xero users to build robust financial controls across accounts payable (AP) and accounts receivable (AR).
Rated
4.8
out of 5
Reviewed by
463
Xero users
Try this app
Free 14 day
trial available
Listed for
7 years
November 2016

Overview

ApprovalMax makes it easy for Xero users to build robust financial controls across accounts payable (AP) and accounts receivable (AR). This all-in-one solution gives you full control and speeds up approvals for bills, PO’s, invoices, credit notes, and batch payments without the need for paper or emails. Automated routing has been designed to handle multi-role and multi-tiered approval workflows, giving you precious time back in your day.

Hundreds of Xero users have given ApprovalMax 5 star reviews for maximising efficiency, going paperless, automatic audit trails, and speeding up invoice approvals. An added security bonus is that there’s no need to give Xero access to your users in order to do approvals – use ApprovalMax instead and your approvers will only see what they need to see, keeping the accounting data in your general ledger safe and secure.

ApprovalMax has new product add-ons for Xero users, as at 12 June 2024, to help build out end-to-end AP efficiency:

  • ApprovalMax Capture. Upload photos or PDFs of bills so they can be automatically scanned, then imported into ApprovalMax for approval.
  • ApprovalMax Pay (currently in Beta for UK businesses). Make secure payments for approved bills directly from the ApprovalMax platform with open banking technology.

Benefits of ApprovalMax for businesses:

  • Automated approvals. Manage your delegation of authority with flexible approval workflows.
  • Full control. From purchase order approval, to bill approval, and batch payment execution.
  • Budget checking. Check spend against budgets in real-time.
  • Sales quotes. Create, approve, and share sales quotes with customers from ApprovalMax.
  • Audit-readiness. Benefit from automatically generated audit reports and for stress-free audit preparation.

Benefits of ApprovalMax for accounting and bookkeeping firms:

  • Clean data. Peace of mind knowing your clients have clean and correctly coded data.
  • Reduce your firm’s risk. Share responsibility with your clients by seeking approval at every stage.
  • Standardisation. Give your clients’ an efficient app stack with best in class approval workflows.
  • Broaden your service offering: Use automation to expand the services you provide for clients.

Need more end-to-end automation? ApprovalMax also integrates with other apps:

  • Capture it – save time on entering the data with Dext.
  • Approve it – process bills with ApprovalMax.
  • Pay it – close the loop of AP processing with Airwallex batch payments (for UK, Australia, and New Zealand businesses only).
ApprovalMax
Play Video
, opens in a dialog

ApprovalMax + Xero

ApprovalMax is a powerful all-in-one solution that integrates seamlessly with Xero to ensure automatic data exchange with a two-way sync. It only takes minutes to connect your Xero account to an ApprovalMax organisation. Once you connect ApprovalMax with Xero, you’ll be able to enhance your accounts payable and receivable processes securely in just a few clicks and create end-to-end workflows across AP and AR.

Reviews & ratings

4.8 out of 5 stars
463 Reviews

Sort and filter

Rating
Sort

Most recent reviews

TF
Trium Finance
Posted 9 Oct 2024
4 out of 5 stars

Perfect app for cloud-first businesses

We've been using Xero since we hired our first Finance Analyst and our processes have been greatly impacted. The integration with ApprovalMax? An absolute wonder for businesses.
One person found this review helpful.

Response from ApprovalMax

Thank you, Trium - 'An absolute wonder for businesses' is gold!
MB
Munkhjargal Bold
Posted 9 Oct 2024
5 out of 5 stars

Very useful for paper free approval

Our organisation has been using ApprovalMax for a sometime now, its really great app for authorizing invoices and expenses and making payments. Before using this ApprovalMax we used to get approvals via emails which can be hard to traced for Auditors - but now all traces are recorded on the app. Would highly recommend this app.

Response from ApprovalMax

Thank you for your recommendation Munkhjargal, we're thrilled to hear we're making the auditing process easier.
TA
Thambapillai Anandabaskaran
Posted 7 Oct 2024
5 out of 5 stars

Excellent App and Easy to navigate and user friendly.

I have been using this app for almost a year to streamline the approval of purchase orders and payments, and it has greatly improved our workflow. The interface is user-friendly, making it easy to navigate between purchase orders, invoices, and approvals, even for less tech-savvy team members. Instant alerts for approvals help keep the process moving without delays. The only downside is that two-factor authentication (2FA) can be a bit frustrating for some of the non-technical staff. Overall, it has been a solid tool for improving efficiency.Excellent support team and I will highly recoomend it.

Response from ApprovalMax

Thanks for taking the time to leave a review Thambapillai. Our support team works hard to help customers, and your feedback will make their day.

Additional info

Shared data

Xero
ApprovalMax
Invoicesshared from Xero to ApprovalMax and from ApprovalMax to Xero
Contactsshared from Xero to ApprovalMax and from ApprovalMax to Xero
Accountsshared from Xero to ApprovalMax
Tracking Categoriesshared from Xero to ApprovalMax
Tax Ratesshared from Xero to ApprovalMax
Purchase Ordersshared from Xero to ApprovalMax and from ApprovalMax to Xero
Itemsshared from Xero to ApprovalMax
Currenciesshared from Xero to ApprovalMax
Credit Notesshared from Xero to ApprovalMax and from ApprovalMax to Xero
Branding Themesshared from Xero to ApprovalMax

Functions

Invoicing and jobsBills and expenses

Industries

Property and realtyAccountingNot for profit

App details

By ApprovalMax
Added in 2016

Countries

Australia, Canada, Global, Hong Kong, Indonesia, Ireland, Malaysia, New Zealand, Philippines, Singapore, South Africa, United Kingdom, United States

Languages

English

Support

Contact supportsupport@approvalmax.com

Contact

+44 20 3034 3380

Follow

TwitterFacebookLinkedIn

14 day free trial available

Although Xero reviews each app in the Xero App Store, we can’t give any guarantees. It’s up to you to assess the performance, quality and suitability of any app before going ahead.