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By Datamolino
4.91 out of 5 stars
Free trial available
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Automated data entry and processing for your bills, receipts and invoices. Captured data includes invoice description and line items. Connect multiple folders to the same Xero organisation and set unique automation rules for different locations, projects or departments.
out of 5
Reviewed by
Xero users
Try this app
Free trial
Listed for
10 years
January 2014


Datamolino automates data capture, coding and categorisation of your purchase bills, receipts and invoices. It significantly reduces time you would otherwise need to spend on repetitive bookkeeping tasks and manual data entry.

Are you an accounting company?

Datamolino can help you not only eliminate unnecessary data entry, but also streamline your processes and improve document collection from your clients throughout the month. Find out more

Nobody started a business to do paperwork

With Datamolino it is easy to collect all your paperwork and share it with your bookkeeper so you can focus on your business. Learn how it can work for your business

Key features Xero users benefit from

  • Automated data capture includes invoice description and line items
  • Advanced automation rules helping you with document coding
  • Ability to connect multiple folders to the same Xero organisation - organise documents for different locations, projects or departments into different folders with distinct automation rules
  • Intelligent PDF split - scan several multipage invoices into one pdf document and Datamolino will automatically split it for you
  • Connection to tracked inventory - export inventory items and line item quantities to Xero
  • Support for CIS (Construction Industry Scheme)
  • Fair, volume based pricing plans, all including unlimited number of folders and users
  • Easy import of documents - email your documents in, upload them via web app or snap a picture using our mobile app when you are on the go
  • User-friendly dashboard allowing you to easily check status of all your documents
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Datamolino + Xero

Initial connection of your Datamolino folder to your Xero organisation takes only a couple of clicks and less than a minute!

Once connected, Datamolino will automatically pull information such as contact list, ledger accounts, tax codes and tracking categories from your Xero settings. This means Datamolino will not only automatically capture data from your documents. It will also enable you to code your invoices before exporting them to Xero. And the best part? You can turn on auto export for any of your suppliers and entire process will be done by Datamolino automatically for you.

Reviews & ratings

4.9 out of 5 stars
350 Reviews

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Most recent reviews

Phil Melling
Posted 1 Mar 2024
5 out of 5 stars

An Impressed Beginner

I've moved over from Lightyear which (in hindsght) was poorly laid out and had clunky functionaility. Really impressed with the online and phone support and mostly with the clear intuitive layout and uncluttered screen.
Leanne Hatch
Posted 28 Feb 2024
5 out of 5 stars

Great system with fantastic support

I have been using Datamolino for several years and have found the system very easy to use. All contact with support has had a quick response from very helpful people.
margaret sheppard
Posted 14 Feb 2024
5 out of 5 stars

Helpful supportive and easy to use

setting up system is easy, it is intuitive so saves previous information so only have to deal with once. Any query I have had has been swiftly and easily resolved by friendly staff who want to assist you. Nothing seems to big or too small for them. Would recommend.

Additional info

Shared data

Receiptsshared from Datamolino to Xero
Invoicesshared from Xero to Datamolino and from Datamolino to Xero
Contactsshared from Xero to Datamolino and from Datamolino to Xero
Accountsshared from Xero to Datamolino
Usersshared from Xero to Datamolino
Tracking Categoriesshared from Xero to Datamolino
Tax Ratesshared from Xero to Datamolino
Credit Notesshared from Xero to Datamolino and from Datamolino to Xero
Bank Transactionsshared from Xero to Datamolino and from Datamolino to Xero


Accountant toolsBills and expenses


Construction and tradesProfessional servicesAccounting

App details

By Datamolino
Added in 2014


Australia, Canada, Global, Hong Kong, Indonesia, Ireland, Malaysia, New Zealand, Philippines, Singapore, South Africa, United Kingdom, United States




Setup walkthroughContact


+44 20 3322 8704



Try Datamolino for free

Although Xero reviews each app in the Xero App Store, we can’t give any guarantees. It’s up to you to assess the performance, quality and suitability of any app before going ahead.