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Bills and expenses

Effortlessly collect, process, and manage your receipts and invoices with expense tracking apps. Expense management software can automatically turn your bills, invoices and more into Xero data, automating data entry to save you time.

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  1. Featured app
    Accountant tools, Bills and expenses

    Dext

    4.8 out of 5 stars
     992
    Accountant tools, Bills and expenses
    Automate your bookkeeping with Dext. Capture receipts, track expenses and mileage, and connect to Xero, 11,500+ apps, banks, and more. Save time, reduce errors, boost efficiency. Free trial!
  2. Featured app
    Bills and expenses, Invoicing and jobs

    ApprovalMax

    4.82 out of 5 stars
     467
    Bills and expenses, Invoicing and jobs
    ApprovalMax makes it easy for Xero users to build robust financial controls across accounts payable (AP) and accounts receivable (AR).
  3. Bills and expenses, Documents

    Hubdoc

    3.54 out of 5 stars
     152
    Bills and expenses, Documents
    Hubdoc is Xero’s data capture tool. Hubdoc and Xero together make bookkeeping seamless – unlocking valuable insights about your business.
  4. Accountant tools, Bills and expenses

    Revolut Business

    3 out of 5 stars
     1
    Accountant tools, Bills and expenses
    Connect your Revolut Business account with Xero to track transactions, record receipts, tax rates, categories, and easily import and export bills, along with many other features.
  5. Bills and expenses

    Xero Expenses

    2.62 out of 5 stars
     21
    Bills and expenses
    Save time and admin costs. Capture, track and manage expense claims with ease
  6. Bills and expenses, Payments

    Airwallex

    5 out of 5 stars
     8
    Bills and expenses, Payments
    Airwallex takes the friction out of your global payments and financial operations. Unlike legacy banking, Airwallex gives you the speed, simplicity, and savings to seamlessly operate your business across borders. Manage collections, online payments, FX, transfers, and spend management in one place.
  7. Bills and expenses

    AutoEntry

    4.71 out of 5 stars
     464
    Bills and expenses
    AutoEntry automates data entry, analysis and document storage of all of your bills, receipts, sales invoices, bank and card statements
  8. Bills and expenses, Invoicing and jobs

    EzzyBills

    4.88 out of 5 stars
     122
    Bills and expenses, Invoicing and jobs
    Invoices Processing & Management Approval, two apps in one. Support bills, sales, receipts, and statements. Line Items are extracted, in seconds.
  9. Bills and expenses, Payments

    Expensify

    4.47 out of 5 stars
     496
    Bills and expenses, Payments
    Capture receipts, manage expenses, and get reimbursed instantly - all from one easy to use App. Automate your preaccounting process for expenses, bills, invoices, and more!
  10. Bills and expenses, Documents

    Datamolino

    4.91 out of 5 stars
     377
    Bills and expenses, Documents
    Datamolino automates the processing of data from your financial documents, including: • Bills • Receipts • Bank Statements. Captured data includes invoice description and line items. Use multiple folders with the same Xero org. and set unique rules for different locations, projects or departments.
  11. Bills and expenses, Invoicing and jobs

    Lightyear

    4.98 out of 5 stars
     133
    Bills and expenses, Invoicing and jobs
    Lightyear is a leading cloud platform providing intelligent automation solutions for large SMEs & enterprise level purchasing & accounts payable processes. Our end-to-end approvals workflows are up to 80% faster than traditional methods, with purchase orders & invoices to be approved in seconds.
  12. Bills and expenses, Ecommerce

    Dext Commerce

    4.84 out of 5 stars
     75
    Bills and expenses, Ecommerce
    Reconcile itemized digital commerce transactions in Xero with data from over 30 integrations including Amazon, Shopify, Stripe, PayPal, eBay, Etsy, Walmart, Square, Wix, Squarespace, Faire and more. Dext Commerce is a global leader in digital commerce accounting automation.
  13. Bills and expenses

    Link4

    Bills and expenses
    Send and receive eInvoices directly from Xero to your customers' accounting system. Use our additional features like the approval process for sending or receiving invoices. Integrate with your payment provider to get paid faster, reduce your administration costs and improve cash flow.
  14. Bills and expenses, Payments

    Aspire

    5 out of 5 stars
     4
    Bills and expenses, Payments
    Seamlessly sync your Aspire bankfeeds with Xero, for easy reconciliation.
  15. Accountant tools, Bills and expenses

    fileAI

    4.76 out of 5 stars
     37
    Accountant tools, Bills and expenses
    fileAI (formerly bluesheets) leverages proprietary AI to process any file end-to-end directly into any system without manual intervention. By streamlining repetitive workflows, fileAI enables your team to focus on higher-value tasks and boost productivity.
  16. Bills and expenses, Invoicing and jobs

    Cloud Depot

    4.58 out of 5 stars
     12
    Bills and expenses, Invoicing and jobs
    Fully automate your invoices, purchase orders and payments from Autotask to Xero. Set up in under 5 minutes and try free for 30 days!
  17. Bills and expenses

    Restoke

    5 out of 5 stars
     2
    Bills and expenses
    The missing piece in restaurant management, it gives restaurant operators the tools to build a process and automate their entire back-of-house operation.
  18. Bills and expenses

    Zahara

    5 out of 5 stars
     4
    Bills and expenses
    Everything you need to control spend and automate your Bill payments in this one application. Multi-step approval workflows for both purchase orders and invoices, GRN's, as well as superb accurate invoice recognition with advanced matching and automation.
  19. Bills and expenses, Documents

    DOKKA

    5 out of 5 stars
     2
    Bills and expenses, Documents
    DOKKA is an AI-powered AP automation platform that speeds up your invoice processing, approvals and document management. Directly integrated with Xero.
  20. Bills and expenses

    Receipt Bot

    5 out of 5 stars
     1
    Bills and expenses
    A bookkeeping robot for accountants, bookkeepers & small businesses that accurately extracts data from invoices, receipts & bills & enters it in Xero.
  21. Accountant tools, Bills and expenses

    ProSpend

    5 out of 5 stars
     3
    Accountant tools, Bills and expenses
    Smart Automation for all spend. One platform to manage expenses, supplier invoices, purchase orders and travel spend. All with budget visibility.
  22. Bills and expenses, CRM

    SFX Connect

    Bills and expenses, CRM
    SFX gives you the power to automate and sync Invoices, Bills and Credit Notes across Salesforce and Xero. Quick and easy to configure. Automate your business.
  23. Bills and expenses

    Volopay

    Bills and expenses
    Modern spend management platform backed by Y Combinator that saves companies time and money by giving visibility and control to every aspect of business spend.
  24. Bills and expenses, Invoicing and jobs

    Allocat

    4.56 out of 5 stars
     9
    Bills and expenses, Invoicing and jobs
    Match credit notes, prepayments and overpayments with invoices. Handle credits efficiently.

What is expense management software?

Expense management software takes the hassle out of collecting, tracking and approving expenses in your business. When integrated with Xero, these apps and trackers automate data entry and bookkeeping, freeing you up to focus on other parts of the business. 

What are the benefits of expense management software?

  • Reduce data entry errors. No more manually entering data from a document into Xero. Pull details like supplier names, due dates and more from documents of all kinds, automatically.

  • Keep your data organised. Automatic AI-powered categorisation of expenses keeps your data organised as it feeds into Xero, creating and maintaining tidy books effortlessly. 

  • Easily reimburse and pay. Staff can capture and submit receipts on the go, and you can easily reimburse them and pay bills with streamlined, automated workflows. 

  • Up-to-date numbers. When you’re tracking all of your business expenses with an app, your data is always accurate and ready to share with your accountant when they ask for it. 

What are the typical features of expense management software?

  • Receipt and invoice capture. From paper receipts to PDF invoices attached to emails, it’s simple to collect and file expenses and bills, all in one place. 

  • Data extraction. Using powerful and accurate AI, these apps can pull information from your bills and expense documents and file it correctly into Xero, without you lifting a finger.

  • On-the-go expense tracking. Most of this software has mobile app functionality that allows employees to capture receipts and log expenses on the go with their phones.

  • Smooth approval workflows. From approvals to payments, this type of software allows you to set up custom workflows to automate tedious tasks.

How expense management apps work with Xero

Expense management tracker apps integrate with Xero to eliminate the need for double handling your data, giving you a secure, reliable flow of information between the two systems. 

 Connecting an expense management tracker to Xero allows you to:

  • Easily extract data from bills and expenses of all kinds and see it reflected in your Xero account, automatically

  • Synchronise your chart of accounts, purchase orders, tracking categories, tax rates and more across your software, so you have a reliable, single source of truth

  • Keep your financial documents organised and secure

Find your fit

Every expense management software integration with Xero can be different. 

To learn more, browse through the expense management apps in this category. Click on an app to find detailed information on how it works and integrates with your Xero account, and ratings and reviews by other Xero users. Want to try an app? You can then get started directly from the app listing page in just a few clicks.

Although Xero reviews each app in the Xero App Store, we can’t give any guarantees. It’s up to you to assess the performance, quality and suitability of any app before going ahead.