1. Discover
  2. Bills and expenses
Xero's most advanced suite of tools for Accounts Payables with line-item data extraction, approvals and collaboration.

The bigger the business, the more complex their Accounts Payable needs.

Lightyear caters for those businesses that want to combine their data extraction from supplier bills and approvals workflow into one platform.

  • Advanced Procurement & PO Approvals
  • Direct to Supplier ordering
  • Goods Received matching
  • Automated 3-way matching
  • Import your POs into Lightyear to complete your 3-Way Matching
  • Instant data extraction with up to 100% accuracy
  • Approve bills on the go via our mobile app, in-browser or via email
  • Automated bookkeeping on every line item
  • Multi-currency
  • Automatic Bank details check
  • Automated Supplier Statement Reconciliation
  • Instant messaging and notifications centre
  • Integrations with leading inventory software providers
  • Detailed reporting on all your purchases including COGS
  • Archive with full audit trail

Discover more than 50 features in Lightyear today.

Lightyear is a cloud-based Purchasing and Accounts Payable platform. We automate data entry and approvals to streamline the traditional Purchasing and Accounts Payable process, saving business both time and money. Lightyear has two optional product modules for you to choose from; Purchasing & Accounts Payables.


Leverage the latest technology to automate and streamline your purchasing processes including Automated 3-Way Matching on the line-item level. Lightyear can auto-import Purchase Orders (POs) from Xero allowing you to complete your Automated 3-Way Matching or you can easily create POs in Lightyear from a computer, tablet or mobile. Decrease approval time, ensure spend control and prevent fraud across your teams with our approvals matrix. Receive goods against POs and allow Lightyear to do the heavy lifting with our Automated line item 3-Way Matching.

Accounts Payable

Lightyear delivers a paperless office, ideal for remote AP team working. Lightyear extracts line-item data in real-time and fully automated bookkeeping on a line by line level. Bills and Credits are then approved through a customisable approvals workflow, after which the approved data is automatically synced with Xero (and Xero Inventory / Point of Sale Systems if required). Bills are then stored online for 8 years, enabling a truly connected and paperless organisation in the Lightyear Cloud.

Explore all features of Lightyear
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Lightyear + Xero

With 1 click you can export your accounts payable data to Xero. Supplier cards, categories, tax codes, GL's are all transmitted on a line by line basis into Xero. Once your data is in Xero your accountant can then pay for the approved bills.

You can also sync stock data with Xero Inventory in 1 click.

Still unsure if Lightyear is the solution for you? Our team is ready to speak to you today to show you the power of Lightyear. Book a demo with 1 of our consultants today

Reviews & ratings

77 Reviews
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Christine Blake

Wish we'd found this software sooner!

We have been using Lightyear for over a month now and the transformation in our procedures is amazing. Overall the purchase ledger takes less than a quarter of the time to manage, we have a clear audit trail for transactions and a logged authorisation process for the first time. The internal note function is the icing on the cake, with queries or requests being received and actioned in real time. My only regret is that we didn't implement this software sooner! Astounding value for money, highly recommend
Laure Falconnier

Creditors processing made easy

Lightyear is an amazing tool to streamline suppliers invoices processing and make your life easier. We have been using it for over 2 years and couldn't be happier. It is very user friendly and can be tailored to your needs. It provides all you need for your accounts payable. Their customer service is outstanding and they always answer any query you might have within minutes. I would give them a 6 star review if it was possible.
Laura Ford

Game changer

Fabulous. This is so much more than a data capturing tool. Features such as exporting line items to inventory, an audit trail, automatic detection of duplicate bills. Wow. You can even search the archive for the word "Lime" to see who has billed you for a lime, and for how much - genius. Lightyear saves so much time and is thorough - you can teach it to map individual line items for each bill. Lightyear then remembers these maps per product or supplier. Very clever! This was something that was incredibly onerous to do with previous software providers, such as Hubdoc and Dext. It is very customisable and intuitive. Excellent customer service. Charlie, Sean, Gregoire, the whole professional team, thank you.
Additional info

App details

Added in 2018


Australia, Canada, Hong Kong, Ireland, Malaysia, New Zealand, Singapore, South Africa, United Kingdom, United States




Setup walkthroughIntegration walkthroughsupport@teamlightyear.cloud


+61 2 9134 8585


Although Xero reviews each app in the Xero App Store, we can’t give any guarantees. It’s up to you to assess the performance, quality and suitability of any app before going ahead.