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Friendly Manager

By Friendly Manager
5 out of 5 stars
Friendly Manager is a powerful and intuitive club administration platform made for clubs. Whether you're a sports or dance club, volunteer organisation or community group, every club needs help. Make running your club easy with Friendly Manager.
out of 5
Reviewed by
Xero users
Listed for
7 years
November 2016
Key functions
Invoicing and jobs


Founded in 2017, Friendly Manager is a software-as-a-service (SaaS) business that makes club management easy. Friendly Manager gives sports clubs and community groups the opportunity to have a single cloud-based eco-system integrated with all essential tools so they can efficiently manage their business.

Friendly Manager
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Friendly Manager + Xero

Connecting Friendly Manager with Xero makes reconciliation easy. With the Xero integration all club transactions and fees from Friendly Manager are synchronised with your Xero account as you create them in Friendly Manager.

Integration features:

Fees and transactions automatically send to Xero as soon as you create them in Friendly Manager.

Normal fees will create invoices.

Credit/refund fees will create credit notes.

Fee payment transactions will create payments for the associated invoice.

Refund transactions will create cash refunds for the associated credit note.

Automatic credit deduction transactions will do one of two things:

If the credit deduction came from a credit fee, an allocation will be created between the associated invoice and credit note.

If the credit deduction came from overpayment credit, a payment will be created for the associated invoice out of your designated Overpayment Account.

Contacts will automatically be created as necessary when creating Fees. If a contact of the same name already exists, you will be informed of the conflict and be given the option to either match to the existing contact or create a new one.

Every hour, Friendly Manager will sync with Xero and import or delete any of the follow tractions that you have created or deleted in Xero

Invoice payments

Cash refunds

Direct payments into your Overpayment Account

Credit note allocations

Overpayment allocations

Prepayment allocations

Reviews & ratings

5.0 out of 5 stars
4 Reviews

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Most recent reviews

Dianne Matenga
Posted 17 Oct 2017
5 out of 5 stars
Friendly Manager offers our club a streamline booking/management system with the added extras such as linking with Xero and enabling reconciliation of fees to be effortless. This system also allows our members to book their own classes and manage their own accounts, something that our members love. The team at Friendly Manager are always working on improvements, are continually updating with great helpful additions, and are always on hand to help. By moving to Friendly Manager we have significantly reduced our administrative workload, which has in turn enabled us to focus our efforts on other activities, thanks Friendly Manager. Shar Matthews Centre Manager Impact Gymsport Academy
Kerry Weston
Posted 6 Oct 2017
5 out of 5 stars
We are into our third term on Friendly Manager at Rimutaka Gymsports and we love it. We used to handle paper enrollments three times, between class rolls, national affiliation databases and then into Xero for invoicing. Now it is one entry into Friendly Manager (which members do themselves) and all the rest is done automatically. We can also manage children easily across classes, into new classes and across terms really easily. I can see in the office numbers across all classes and it synchs to Xero and all invoicing and payment easily.
Zara Struthers
Posted 28 Sep 2017
5 out of 5 stars
Friendly Manager has been perfect for our club, Hutt Valley Gymnastics, on so many levels. It is super easy to use, has made our paper war disappear completely and the interaction between Friendly Manager and XERO is seamless. Having invoices created automatically and duplicated in XERO saves us so much time and energy. Also with members registering online each term my administrative team have time to breathe. I highly recommend Karl and this club management software system.

Additional info

Shared data

Friendly Manager
Paymentsshared from Xero to Friendly Manager and from Friendly Manager to Xero
Accountsshared from Xero to Friendly Manager
Overpaymentsshared from Xero to Friendly Manager
Tracking Categoriesshared from Xero to Friendly Manager
Prepaymentsshared from Xero to Friendly Manager
Invoicesshared from Friendly Manager to Xero
Credit Notesshared from Friendly Manager to Xero
Contactsshared from Friendly Manager to Xero
Bank Transactionsshared from Xero to Friendly Manager and from Friendly Manager to Xero


Invoicing and jobsCRM


Professional servicesNot for profit

App details

By Friendly Manager
Added in 2016


Australia, New Zealand, United Kingdom




Setup walkthroughContact


+64 0508 374363



Get started with Friendly Manager

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