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Bills and expenses

Easily collect, process, and manage your receipts and invoices with expense tracking and bill payment apps. Expense management software can automatically turn your bills, invoices and more into Xero data, automating data entry to save you time.

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  1. Bills and expenses

    Link4

    2 out of 5 stars
     1
    Bills and expenses
    Send and receive eInvoices directly from Xero to your customers' accounting system. Use our additional features like the approval process for sending or receiving invoices. Integrate with your payment provider to get paid faster, reduce your administration costs and improve cash flow.
  2. Bills and expenses

    Tripcatcher

    4.93 out of 5 stars
     93
    Bills and expenses
    Tripcatcher helps you manage those pesky mileage claims, using mobile and web apps and publishes them seamlessly to Xero, Dext, PDF or Excel
  3. Bills and expenses

    Restoke

    5 out of 5 stars
     2
    Bills and expenses
    The missing piece in restaurant management, it gives restaurant operators the tools to build a process and automate their entire back-of-house operation.
  4. Accountant tools, Bills and expenses

    FourFourFive

    Accountant tools, Bills and expenses
    We automate tedious tasks for you. We help you: 1. Upload your purchase orders in seconds 2. Identify recurring spend across your entire client base. 3. Convert Xero payroll files into bank specific formats
  5. Bills and expenses, Payments

    Moss

    4.92 out of 5 stars
     13
    Bills and expenses, Payments
    AI-powered spend management that gives finance teams more control and more time. Manage cards, invoices, and expenses in one powerful, configurable platform that syncs directly with Xero for fast, accurate reconciliation.
  6. Bills and expenses, Invoicing and jobs

    Cloud Depot

    4.58 out of 5 stars
     12
    Bills and expenses, Invoicing and jobs
    Fully automate your invoices, purchase orders and payments from Autotask to Xero. Set up in under 5 minutes and try free for 30 days!
  7. Bills and expenses

    Zahara

    5 out of 5 stars
     5
    Bills and expenses
    Everything you need to control spend and automate your Bill payments in this one application. Multi-step approval workflows for both purchase orders and invoices, GRN's, as well as superb accurate invoice recognition with advanced matching and automation.
  8. Bills and expenses, Payments

    Payhawk

    5 out of 5 stars
     1
    Bills and expenses, Payments
    Payhawk combines credit cards, payments, expenses and cash into one integrated experience to give you maximum control and visibility over spend.
  9. Accountant tools, Bills and expenses

    SimpleAI Books

    5 out of 5 stars
     12
    Accountant tools, Bills and expenses
    Meet your next accounting hire - an AI agent that thinks like an accountant. It breaks silos, auto-categorizes with reasoning, supports custom prompts, reconciles bank feeds, and cuts manual work by up to 90%.
  10. Bills and expenses, Invoicing and jobs

    Smoothx Apps

    4.97 out of 5 stars
     113
    Bills and expenses, Invoicing and jobs
    The hub that sits in between your Procore and Xero accounts allowing a live two-way synchronisation of all your financials.
  11. Bills and expenses

    OneCore

    5 out of 5 stars
     107
    Bills and expenses
    OneCore is a two way connector that syncs data between your Procore Construction Financials and Xero. By mapping cost codes, the OneCore connector will eliminate manual tasks by automating time consuming workflows.
  12. Accountant tools, Bills and expenses

    ProSpend

    5 out of 5 stars
     3
    Accountant tools, Bills and expenses
    Smart Automation for all spend. One platform to manage expenses, supplier invoices, purchase orders and travel spend. All with budget visibility.
  13. Bills and expenses

    ExpenseIn

    Bills and expenses
    ExpenseIn brings everything you need to create, approve and report on expenses into one easy-to-use system.
  14. Bills and expenses, Payments

    TRAILD

    4.5 out of 5 stars
     4
    Bills and expenses, Payments
    Traild is an all-in-one AP automation solution for Xero that combines advanced invoice processing, intelligent approval workflows, and always-on anomaly and fraud detection. Built to support multi-entity, Traild handles multiple Xero files through the one login.
  15. Bills and expenses, Invoicing and jobs

    Agilico Verify

    5 out of 5 stars
     2
    Bills and expenses, Invoicing and jobs
    Agilico Verify is a cloud-based automated accounts payable system that enables you to process all your supplier invoices with ease. Designed to make invoice approval easy for SME’s, you have the confidence all your invoices have been processed correctly before posting to Xero.
  16. Bills and expenses, Payments

    Nook

    4.98 out of 5 stars
     47
    Bills and expenses, Payments
    A 5-star-rated payments app and Xero's nominated emerging app partner of 2024. Global payments and finance automation platform for managing supplier payments, payroll payments, and employee expenses.
  17. Bills and expenses

    Receipt Bot

    5 out of 5 stars
     2
    Bills and expenses
    A bookkeeping robot for accountants, bookkeepers & small businesses that accurately extracts data from invoices, receipts & bills & enters it in Xero.
  18. Bills and expenses, Documents

    WellyBox

    Bills and expenses, Documents
    Find all your receipts in Gmail or Outlook automatically. Join 70,000+ customers using the power of GPT and OCR to automate manual admin tasks. Meet WellyBox, your AI virtual assistant for receipts.
  19. Bills and expenses

    Reducer

    4.96 out of 5 stars
     176
    Bills and expenses
    Business cost management in just a few clicks. Use data from your invoices to automatically find cheaper quotes on your business essentials.
  20. Bills and expenses, Payments

    Tipalti

    3.86 out of 5 stars
     7
    Bills and expenses, Payments
    Modernize your business with Tipalti’s holistic finance automation solution - gain better visibility and control of your company spend, save money, and run your business and finance team more efficiently. Solve complexity around cross-border use cases while extending the power of Xero
  21. Accountant tools, Bills and expenses

    Quadient AP

    5 out of 5 stars
     4
    Accountant tools, Bills and expenses
    Quadient AP reduces manual data entry and automates approval workflows for your accounting team, making the AP process more efficient and less error-prone.
  22. Accountant tools, Bills and expenses

    Expend

    4.85 out of 5 stars
     21
    Accountant tools, Bills and expenses
    Smart business expense management software with expense cards to make managing company spending a doddle. Track employee spending and manage costs in the Expend platform, while employees capture receipts and track company mileage in the app. Once expenses are approved, they can be synced to Xero.
  23. Bills and expenses, Documents

    DOKKA

    5 out of 5 stars
     2
    Bills and expenses, Documents
    DOKKA is an AI-powered AP automation platform that speeds up your invoice processing, approvals and document management. Directly integrated with Xero.
  24. Accountant tools, Bills and expenses

    Buildern

    5 out of 5 stars
     1
    Accountant tools, Bills and expenses
    Buildern is the complete construction project management and takeoff software with budgeting, communication, project management tools that mesh seamlessly with your current workflows and processes.

What is expense management software?

Expense management software takes the hassle out of collecting, tracking and approving expenses in your business. When integrated with Xero, these apps and trackers automate data entry and bookkeeping, freeing you up to focus on other parts of the business. 

What are the benefits of expense management software?

  • Reduce data entry errors. No more manually entering data from a document into Xero. Pull details like supplier names, due dates and more from documents of all kinds, automatically.

  • Keep your data organised. Automatic AI-powered categorisation of expenses keeps your data organised as it feeds into Xero, creating and maintaining tidy books effortlessly. 

  • Easily reimburse and pay. Staff can capture and submit receipts on the go, and you can easily reimburse them and pay bills with streamlined, automated workflows. 

  • Up-to-date numbers. When you’re tracking all of your business expenses with an app, your data is always accurate and ready to share with your accountant when they ask for it. 

What are the typical features of expense management software?

  • Receipt and invoice capture. From paper receipts to PDF invoices attached to emails, it’s simple to collect and file expenses and bills, all in one place. 

  • Data extraction. Using powerful and accurate AI, these apps can pull information from your bills and expense documents and file it correctly into Xero, without you lifting a finger.

  • On-the-go expense tracking. Most of this software has mobile app functionality that allows employees to capture receipts and log expenses on the go with their phones.

  • Smooth approval workflows. From approvals to payments, this type of software allows you to set up custom workflows to automate tedious tasks.

How expense management apps work with Xero

Expense management tracker apps integrate with Xero to eliminate the need for double handling your data, giving you a secure, reliable flow of information between the two systems. 

 Connecting an expense management tracker to Xero allows you to:

  • Easily extract data from bills and expenses of all kinds and see it reflected in your Xero account, automatically

  • Synchronise your chart of accounts, purchase orders, tracking categories, tax rates and more across your software, so you have a reliable, single source of truth

  • Keep your financial documents organised and secure

Find your fit

Every expense management software integration with Xero can be different. 

To learn more, browse through the expense management apps in this category. Click on an app to find detailed information on how it works and integrates with your Xero account, and ratings and reviews by other Xero users. Want to try an app? You can then get started directly from the app listing page in just a few clicks.

Although Xero reviews each app in the Xero App Store, we can’t give any guarantees. It’s up to you to assess the performance, quality and suitability of any app before going ahead.