Overview
Keeping on top of invoice processing is a demanding task for most finance teams and business owners. Without a clearly defined, efficient process for managing supplier payments and outgoings, it’s easy for accounts payable departments to become overloaded and payments to be missed. Agilico Verify is an automated accounts payable system that enables you to process all your supplier invoices with ease. Directly integrated with Xero, Verify makes paperless invoice processing effortless. So much more than just a data capture and invoice posting tool, Verify enables you to route invoices for coding and approval. Verify intelligently captures the header and line items from supplier invoices, automatically matches to the relevant purchase order/s and routes any exceptions for approval. Where orders are not available, invoices are coded, routed for approval by fully customisable routes and automatically posted to Xero. Verify gives users the confidence that the data posted to their finance system is approved, correct and ready for payment. It allows them to maintain control throughout the process, knowing exactly where each invoice is and where it has been. Plus, Verify has flexible reporting capabilities, allowing users to create customisable accounts payable reports that are suitable for their specific business requirements. With Verify looking after the basics, you can spend your time uncovering financial insights that help your business grow instead of on chasing up invoices. Verify enables you to
- Save a significant amount of time processing invoices,
- Reduce supplier invoice processing errors,
- Make invoices easier to access and track,
- Help businesses avoid late supplier payment fees,
- Free up resources to concentrate on scaling the business,
- And improve financial reporting capabilities
Why Verify?:
- Free and Regular Updates - Anything from bug fixes to brand-new powerful features.
- On Tap Support – Account Manager and software support included as standard and available Monday-Friday 9-5.30.
- Simple Speedy Install – Only takes 3-4 hours and is completed by us, for free.
- Unlimited Data Storage – Never worry about running out of space to store your invoices.
- Expert Advice Always Available – Guided training is included in set-up and refresher training is available at no additional charge.
Agilico Verify + Xero
Verify and Xero work together in two ways. Firstly, all your supplier details in Xero are pulled through to Verify to assist with the data capture and invoice processing element of Verify. If a new supplier is added to Xero, they will show up in Verify in X minutes/hours. This link helps reduce fraud by ensuring the supplier details match those that are in your finance system. Once an invoice has been processed, the invoice data is automatically posted into Xero ready for payment. The invoice will always be visible in Verify with a full audit trail for you to refer back to and report on.
Getting started
Getting set up with Verify is easy – we do the majority of the work for you!
- Book a demo with the team. Your account manager will give you a call to discuss your needs so the demo can be tailored for your business and to arrange a date that suits you.
- Once you have had the demo and decided to proceed with Verify and sign the contract, we will send you an onboarding form to ensure we have the correct information to set you up.
- Once this has been completed, the set up team will be in touch to arrange an install and training date that best suits your needs.
- Our team will then install the system for you, which usually only takes a couple of hours, and take you through processing an invoice to ensure you are happy. The team are available Monday-Friday 9-5.30 to answer any questions you may have following install and if you need any help or additional training.
- The set up team will get in contact again two weeks after install, just to make sure you are happy with everything and it is running as expected.
