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Drum

By Drum
5 out of 5 stars
Free 14 day trial available
Get this appView pricing plans
Stop fighting spreadsheets. Drum gives you a real-time view of your projects, profitability, and pipeline. Go from reactive firefighting to predictive foresight with an all-in-one platform that deeply integrates with Xero
Rated
5.0
out of 5
Reviewed by
6
Xero users
Try this app
Free 14 day
trial available
Listed for
3 months
March 2025

Drum can help your business

Overview

Stop fighting spreadsheets!

If you're spending more time managing project financials, forecasting, and chasing timesheets than you are delivering for clients, it’s time for a change.

For firms that have outgrown basic tools or are looking for a more powerful Xero Projects alternative, Drum is the answer.

Drum is the Operating System for modern engineering, architecture, and consulting firms. We replace operational chaos with a single, intelligent platform for complete job management.

Go from reactive firefighting to predictive foresight. Drum provides a unified view of your entire business, designed to streamline quoting to invoicing:

→ Intelligent Sales & Scoping: Manage your sales pipeline, create powerful proposals, and scope project budgets with precision. → Financial Foresight & Planning: Get an accurate picture of your capacity planning, resource planning, and revenue forecasting. Understand true project profitability without manually building reports. → End-to-End Project Delivery: Seamlessly manage projects, tasks, staff-friendly time tracking, and expenses, giving your team the clarity to focus on brilliant work.

All with a world-Class Xero integration!

Drum’s deep, two-way sync with Xero is the core of this end-to-end solution.

Manage purchase orders, bills, and credit notes with ease, and watch as paid invoices automatically update project statuses in Drum. It's how your operations and accounting become perfectly aligned.

Ready to build the firm of the future? Consolidate, simplify, and scale your business with Drum.

Drum + Xero

Drum’s integration with Xero is not just a connection; it is a seamless, two-way sync that forms the backbone of your firm’s operational and financial health. We handle the day-to-day project operations so you can leave the accounting heavy-lifting to Xero, confident that your data is always perfectly aligned.

Here’s how our deep integration eliminates double-handling and gives you a true, real-time picture of your business:

Invoices & Payments:

→ Create detailed, multi-stage invoices in Drum using your project data, ensuring 100% accuracy. → With one click, these invoices are pushed to Xero, adopting your branding and ready to be sent to clients. → When a payment is recorded in Xero, the payment status automatically syncs back to the corresponding project in Drum, giving project managers and principals a live view of profitability.

Bills, Expenses & Purchase Orders:

→ Manage all project-related costs within Drum. Create purchase orders and track expenses against project budgets. → Seamlessly push approved bills and expense claims to Xero, where they become bills ready to be paid. This directly connects your project costs to your accounting ledger, eliminating manual reconciliation.

Timesheets for Payroll:

→ Your team uses Drum’s intuitive time-tracking, allocating hours directly to projects and tasks. → Approved timesheet data syncs effortlessly to Xero, drastically simplifying your payroll process and ensuring accurate labour costing against projects.

Credit Notes:

→ Easily create and issue a credit note in Drum for an existing invoice. This is automatically synced to Xero to ensure your accounts are always reconciled correctly.

Contacts, Items & Tracking Categories:

→ The sync keeps your core data aligned. New clients created in Drum can be added to Xero, and your Xero inventory items and tracking categories can be used in Drum for consistent reporting across both platforms.

Getting Started is Simple!

Connecting Drum to your Xero account takes just a few clicks. Once authorized, our system intelligently maps your data, and our customer success team is on hand to ensure a smooth and successful integration from day one.

Pricing plans

This app includes a free 14 day trial

*All prices are exclusive of tax

Complete Access

GBP 27.00 per month
  • £27.00 per user per month
  • £17.00 per user per month
Everything you need, including:
  • Sales pipeline
  • Project budgeting
  • Proposals
  • Staff utilisation and resourcing
  • Intuitive time-tracking
  • Cost management (Xero integrated)
  • Invoicing (Xero integrated)
  • World-class reporting

Reviews & ratings

5.0 out of 5 stars
6 Reviews

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Most recent reviews

MP
Mark Poynter
Posted 19 Jun 2025
5 out of 5 stars

Solid project management ERP

Drum is a comprehensive project management software that tracks opportunities, time and expenses across a large number of projects. It provides users clear visibility of project performance. The platform includes features for resource management, utilisation tracking, invoicing and report generation. Its integration with Xero adds significant value compared to past systems we have used. The support team is friendly, responsive, and committed to enhancing the software for their clients.
PM
Peter McElroy
Posted 10 Jun 2025
5 out of 5 stars

Perfection

This is exactly the tool I was looking for. I primarily use it for generating quotes quickly and easily for projects. I have explored and started to use more of the functionality as time goes on. Drum is becoming an evermore integral part of my business. I can only reiterate the comments below about how well it works and how awesome the support is. As with any software, it is not without problems, but the developers care deeply about their product and will not tolerate any bugs. Day or night any issues I've had with the software have been rectified within minutes. Feature requests are welcomed and implemented. It is a mile away from the faceless SanFran wannabes. This is the real deal, with professionals at the helm, delivering the exact product that people need to blend their projects, time management and financial controls with Xero. - Engineering Consultancy Director
JP
Jordana Peek
Posted 6 Jun 2025
5 out of 5 stars

Awesome

This system is super user friendly and adaptable and integrates with Xero flawlessly. The creator is very hands on and available to assist when and wherever is needed. Service is top notch. I'd highly recommend Drum!
One person found this review helpful.

Additional info

Shared data

Xero
Drum
Invoicesshared from Xero to Drum and from Drum to Xero
Quotesshared from Drum to Xero
Timesheetsshared from Xero to Drum and from Drum to Xero
PayItemsshared from Xero to Drum
Accountsshared from Xero to Drum
Usersshared from Xero to Drum
Tax Ratesshared from Xero to Drum
Purchase Ordersshared from Drum to Xero
Paymentsshared from Xero to Drum
Itemsshared from Xero to Drum
Employeesshared from Xero to Drum

Functions

Invoicing and jobsTime tracking

Industries

Professional services

App details

By Drum
Added in 2025

Countries

Australia, Canada, New Zealand, United Kingdom, United States

Languages

English

Support

Contact supportben@getdrum.com

Follow

LinkedIn

14 day free trial available

Although Xero reviews each app in the Xero App Store, we can’t give any guarantees. It’s up to you to assess the performance, quality and suitability of any app before going ahead.