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Lightyear

By Lightyear
4.99 out of 5 stars
Xero's most advanced suite of tools for Purchasing & Accounts Payables with line-item data extraction, approvals and collaboration.
Rated
5.0
out of 5
Reviewed by
115
Xero users
Listed for
5 years
September 2018
Key functions
Bills and expenses
Documents

Overview

The bigger the business, the more complex their Purchasing & Accounts Payable needs.

Lightyear caters for those businesses that want to combine their data extraction from supplier bills and approvals workflow into one platform.

  • Advanced Procurement & PO Approvals
  • Direct to Supplier ordering
  • Goods Received matching
  • Automated 3-way matching
  • Import your POs into Lightyear to complete your 3-Way Matching
  • Instant data extraction with up to 100% accuracy
  • Approve bills on the go via our mobile app, in-browser or via email
  • Automated bookkeeping on every line item
  • Multi-currency
  • Automatic Bank details check
  • Automated Supplier Statement Reconciliation
  • Instant messaging and notifications centre
  • Integrations with leading inventory software providers
  • Detailed reporting on all your purchases including COGS
  • Archive with full audit trail

Discover more than 50 features in Lightyear today.

Lightyear is a cloud-based Purchasing and Accounts Payable platform. We automate data entry and approvals to streamline the traditional Purchasing and Accounts Payable process, saving business both time and money. Lightyear has two optional product modules for you to choose from; Purchasing & Accounts Payables.

Purchasing

Leverage the latest technology to automate and streamline your purchasing processes including Automated 3-Way Matching on the line-item level. Lightyear can auto-import Purchase Orders (POs) from Xero allowing you to complete your Automated 3-Way Matching or you can easily create POs in Lightyear from a computer, tablet or mobile. Decrease approval time, ensure spend control and prevent fraud across your teams with our approvals matrix. Receive goods against POs and allow Lightyear to do the heavy lifting with our Automated line item 3-Way Matching.

Accounts Payable

Lightyear delivers a paperless office, ideal for remote AP team working. Lightyear extracts line-item data in real-time and fully automated bookkeeping on a line by line level. Bills and Credits are then approved through a customisable approvals workflow, after which the approved data is automatically synced with Xero (and Xero Inventory / Point of Sale Systems if required). Bills are then stored online for 8 years, enabling a truly connected and paperless organisation in the Lightyear Cloud.

Lightyear
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Lightyear + Xero

With 1 click you can export your accounts payable data to Xero. Supplier cards, categories, tax codes, GL's are all transmitted on a line by line basis into Xero. Once your data is in Xero your accountant can then pay for the approved bills.

You can also sync stock data with Xero Inventory in 1 click.

Still unsure if Lightyear is the solution for you? Our team is ready to speak to you today to show you the power of Lightyear. Book a demo with 1 of our consultants today

Reviews & ratings

5.0 out of 5 stars
115 Reviews

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Most recent reviews

SH
Sarah Huggard
Posted 24 Jan 2024
5 out of 5 stars

Adds so much value to your business!

Republic Hospitality started using Lightyear in August 2020 and we haven't looked back. Previously we were entering invoices manually into Xero and storing lots and lots of paperwork. Operating 10 restaurant and bars, we receive a very high volume of invoices, the time it took to enter and file the invoices was reduced by more than 50%, meaning the accounts team had more resources to analyse data and find ways to improve margins. The Archive & Reporting function gives the ability to pull invoices by supplier/ product description in a matter of seconds and export to excel, which is great for cost analysis. All our venues and departments have access to Lightyear, so invoices can be approved by the appropriate person without lengthy email trails. If any invoices are missing from statements, suppliers can be sent an email directly from Lightyear, so nothing is missed. Best part is, our accountants love it too. There's no digging out any invoices from filings - they have full visibility of any processed invoices through Lightyear. Initial setup of the system was quick and we were very well supported by the Lightyear team. Their knowledge base is very extensive and if you have any questions, they are responded in a friendly and timely manner. 100% recommend Lightyear to any one looking to add value to their business!
BS
Bibek Shrestha
Posted 28 Dec 2023
5 out of 5 stars

Time saver

Best use but sometimes the invoice stays in processing tab instead of approval tab.
LB
Laura Brockie
Posted 9 Nov 2023
5 out of 5 stars

Huge Time Saver

Lightyear saves us so much time on processing invoices. Very easy to use and does so much. The implementation was very smooth and easy and the onboarding team were fantastic. The support team are so helpful and easy to get a hold of. Looking forward to seeing what more Lightyear offers in the future!

Additional info

Shared data

Xero
Lightyear
Invoicesshared from Lightyear to Xero
Credit Notesshared from Lightyear to Xero
Contactsshared from Xero to Lightyear and from Lightyear to Xero
Accountsshared from Xero to Lightyear
Tracking Categoriesshared from Xero to Lightyear
Tax Ratesshared from Xero to Lightyear

Functions

Bills and expensesDocuments

Industries

FranchiseAccountingHospitality

App details

By Lightyear
Added in 2018

Countries

Australia, Canada, Global, Hong Kong, Ireland, Malaysia, New Zealand, Philippines, Singapore, South Africa, United Kingdom, United States

Languages

English

Support

Setup walkthroughContact supportsupport@teamlightyear.cloud

Contact

+61 2 9134 8585

Follow

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Get started with Lightyear

Although Xero reviews each app in the Xero App Store, we can’t give any guarantees. It’s up to you to assess the performance, quality and suitability of any app before going ahead.