Overview
FreshPay is UK cloud payroll software designed by payroll professionals for accountancy practices, payroll bureaux and employers. We built it after years of running payroll for clients and not finding cloud software that worked the way payroll is really done.
Connect FreshPay to Xero and your payroll journals post directly into Xero, so there is no re-keying and your accounts stay in step with every pay run.
Finalise early. Automate payday. Complete payroll when your team has the time, then schedule payday actions to happen on payday. Supported actions include submitting the FPS to HMRC, sending payslips and reports, pension contribution schedules and posting the journal to Xero.
Built for practices running multiple payrolls
- Manage all your companies from one bureau dashboard, with any showing errors brought to the top
- See at a glance which payrolls are in draft, awaiting approval, finalised or need attention
- Employer approval workflow, plus employer and employee portals
- Multiple pay frequencies and director-only payrolls
- RTI submissions, pension integrations and automatic handling of HMRC coding notices
- Payrolling of benefits in kind and P11D functionality
- Unlimited users at no extra cost
Support from people who understand payroll Speak to our team by phone or email, or join one of our live online drop-in sessions held twice every working day. No chatbots or automated gates, just knowledgeable people who can help. In our October 2026 customer survey, 95% of respondents rated our support Good or Excellent (22 respondents).
Developed with our customers We listen to the people using FreshPay every day and build new features around their feedback, so the software keeps getting better at the jobs that matter to you.
Try FreshPay free for 30 days and see how much easier payroll can be.
FreshPay + Xero
FreshPay connects directly to Xero so your payroll journals post into your accounts without any manual entry.
Once a pay run is finalised, FreshPay creates a detailed payroll journal and sends it straight to Xero in one click, including employer NI. There is no re-keying of payroll figures and no spreadsheets to upload, saving time on every pay run and reducing the risk of errors.
Map FreshPay departments to Xero tracking categories so your payroll costs are reported clearly and consistently.
You stay in control of how and when journals reach Xero. Choose whether they arrive as drafts for review or as approved entries, and decide when they are posted. You can even schedule the journal to post automatically on payday along with your other payday actions.
For accountancy practices and payroll bureaux managing multiple clients, this keeps payroll and bookkeeping in step for every company, with full visibility at each stage.
Pricing plans
This app includes a free 30 day trial
Bureau
- + £5.35 /full company/month
- + £1.10 /director only company/month
- Bureau dashboard for all your clients
- Payroll status and error tracking at a glance
- Employer approval workflow
- Post payroll journals to each client's Xero
- Map departments to Xero tracking categories
- Finalise early and schedule payday actions
- Automatic RTI submissions to HMRC on payday
- Pension integrations and auto enrolment
- Automatic HMRC coding notices
- P11D and benefits in kind
- CIS deductions and verification for subcontractors
- Employer and employee portals
- Phone, email and live drop-in support
- Volume discounts of up to 20% from 25 companies
- Unlimited users
Single Company
- + £1.10 /additional employees/month
- Post payroll journals to each client's Xero
- Map departments to Xero tracking categories
- Finalise early and schedule payday actions
- Automatic RTI submissions to HMRC on payday
- Pension integrations and auto enrolment
- Automatic HMRC coding notices
- P11D and benefits in kind
- CIS deductions and verification for subcontractors
- Employee portal for payslips and documents
- Phone, email and live drop-in support
- Unlimited users
Getting started
Getting started with FreshPay
New to FreshPay? Start a free 30-day trial on the FreshPay website. During your trial you can set up your companies, add employees and prepare real payroll data. Our team will help you get started through onboarding sessions, step-by-step guides and videos, and you can speak to us by phone or email or join one of our live online drop-in sessions held twice every working day.
How to connect FreshPay to Xero
FreshPay connects to Xero from the Company Settings page in FreshPay. Once connected, FreshPay posts payroll journals directly into Xero after each pay run, with no manual entry.
- In FreshPay, go to Company Settings and click Xero Connection.
- Sign in to Xero and authorise FreshPay to access your Xero organisation.
- Map your FreshPay pay elements to the correct nominal codes in Xero. You can also map FreshPay departments to Xero tracking categories.
- Finalise your pay period in FreshPay, then post the payroll journal to Xero. Choose the posting date and whether the journal arrives in Xero as Draft or Approved.
Payroll bureaux and accountancy practices connect each client company to its own Xero organisation, so every payroll journal posts to the right set of books.
Need help? Follow our step-by-step guides or contact the FreshPay support team.
Reviews & ratings
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SDSimple, Stress-Free Payroll
Amazing payroll software
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