EzzyBills automates bookkeeping by extracting line details and assigning account codes. It enriches your Xero data by customizing extraction from any invoice formats. Capture receipts via mobile. Manage expense claims. Enable multi-level approvals. Send job costs to your job management software.
Rated
4.9
out of 5Reviewed by
153
Xero usersTry this app
Free 14 day
trial availableListed for
10 years
January 2015Overview
Eliminate manual invoice and expense processing. With bookkeeping automation from EzzyBills, you can free up time and money to grow your business. Keep your Xero updated at all times. Get paid faster and get more tax deductions.
Data Automation & Approval:
- Capture receipts & bills: Collect and store receipts and invoices effortlessly via our mobile app, email, file upload, and more.
- Process sale invoices or purchase orders: EzzyBills processes sales invoices and purchase orders created outside Xero, and seamlessly exports them to Xero with full details.
- Custom data extraction: EzzyBills reads your documents to extract all the key information, and automate account codes and tracking.
- Expense approval: EzzyBills understands that every business has unique expense approval needs, so we designed flexible workflows and rules to adapt to your requirements.
- Employee expense claim: With EzzyBills, expense claims are no longer a pain for employee and managers. With mobile scanning and email forwarding, keeping track of expenses is a breeze. Employees will fully enjoy their work trips. Managers will have the best tool for approvals.
We don’t just automate—we do it better. Check out our latest innovations:
- AI Tasks: With AI-powered coding, we can extract any data from any document, making custom data extraction more accessible and cost-effective.
- Match bills and purchase orders: EzzyBills extracts data from a bill and delivery docket that you upload, finds the matching purchase order in Xero, receipts items and updates the order.
- Integration with job and inventory software: Many Xero users also use job and inventory software. EzzyBills is integrated with many of them, such as Simpro, Cin7, WorkflowMax, WorkGuru, and more. EzzyBills exports job expenses to them while sending general expenses to Xero.
Why businesses love EzzyBills:
- Great app, great technology: Powerful AI technology that can literally do anything that you can think of. It has made importing invoices a breeze.
- Great support: Exceptional support via email and phone. Our team quickly resolves extraction issues, adds custom rules, and leverages AI tasks for tailored data extraction.
- Line items: EzzyBills saves users many hours by bringing line items through from every invoice.
Why accounting and bookkeeping firms trust EzzyBills:
- Comprehensive features to meet the needs of every client: Some of your customers may only need invoice header data. Other customers may need line items. Some may need approval. EzzyBills is a one-stop solution for all your clients.
- Expand your services: Leverage EzzyBills automation to offer even more value to your clients and expand your firm across diverse industries.
- Save time on bookkeeping: EzzyBills aims for maximum automation, ensuring the greatest time savings to streamline your bookkeeping tasks.
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EzzyBills + Xero
EzzyBills integrates seamlessly with Xero for fully automated bookkeeping.
With over a decade of ongoing integration, EzzyBills can process so many types of Xero transactions: bills, spend money, credit notes, sale invoices, sales credits, purchase orders, and more.
EzzyBills integration with Xero can be customized just for you, to meet your special need. Maximize Xero’s capabilities for your business.
Ready to see it in action? Start your free trial today!
Pricing plans
This app includes a free 14 day trial
*All prices are exclusive of tax
Small
GBP 15.00 per month
- 150 invoices per month
- Scans, PDF, email sync, e-invoices
- Customer Ordering Portal
- Email upload
- Line items
- Auto Tracking/GL Codes
- up to 5 levels of Approval
- Custom workflows
Medium
GBP 30.00 per month
- 300 invoices per month
- Scans, PDF, email sync, e-invoices
Multi-Company 50
GBP 60.00 per month
One subscription for all your companies
Multi-Company 100
GBP 120.00 per month
One subscription for all your companies
Multi-Company 200
GBP 180.00 per month
One subscription for all your companies
Pricing is provided by app partners. Pricing is correct at time of publishing.
Getting started
Try EzzyBills Free for 14 Days!
Get started in just 5 minutes:
- Sign up a free trial EzzyBills account at www.ezzybills.com.
- Log in EzzyBills and click the "Connect to Xero" button or go to our Apps page to connect.
- Test it by dragging and dropping some bills, or email.
For bill processing, no setup is required. To process other documents and access advanced features, follow the simple instructions at EzzyBills User Guide.
Reviews & ratings
153 Reviews
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Most recent reviews
MM
Megan McManners 2
Posted 15 Jul 2025
GDPR violation
If your business is based in the UK or EU, be warned: EzzyBills automatically imports your entire Xero Contact list into their system, including both Suppliers and Customers, which poses a serious GDPR compliance risk. They don't ask for your explicit consent before doing so which is another major issue.
While Supplier data is understandably used for invoice matching, there is no valid reason for Customer contact details to be imported. This is a clear breach of GDPR principles, specifically Data minimisation (Art. 5(1)(c)) and Unlawful cross-border transfer (Art. 44).
When I raised this with EzzyBills support, I was astonished by their casual attitude. There is no method to prevent this data import or to delete already imported data which is a staggering failure of data governance.
They assured me the data isn’t used for anything else which I don’t doubt, but this completely misses the point. GDPR doesn’t care about intent. It mandates strict limits on what data can be collected and stored in the first place.
After multiple messages, the best they could offer was a vague promise that their developers might look into a fix sometime in the future — no timeline, no guarantees. This is unacceptable for any processor handling personal data on behalf of a GDPR-regulated business.
I have now formally requested that our account and all customer data be deleted. Until this is resolved, I would strongly advise any UK/EU business to avoid using EzzyBills, or risk falling into an unintentional compliance breach.
Response from EzzyBills15 Jul 2025
Megan, The primary function of EzzyBills create bills and invoices in Xero. It is impossible to do this without fetching the contacts from xero because we need to send the contact ID when creating the invoice (and this contact ID can only be found by fetching the contact data from xero). In your case you might only care about Bills but we do not currently differentiate between Customer and Supplier Contacts.
EzzyBills like all xero apps request consent at time you authorize EzzyBills to connect to your xero data.
At EzzyBills, we take our responsibilities under GDPR seriously. That’s why our security and development teams implemented the necessary changes to be compliant with GDPR. We have stringent procedures to key data subject rights, such as subject access requests and the right to request deletion.
All your xero contact data etc. has now been removed from EzzyBills.
TC
Tim Crooks
Posted 10 Jul 2025
First Class
The team in EzzyBills are incredibly helpful and will continue to work on a project until it works. This is a different level to many of the other apps that offer similar services.
Ezzybills are making bookkeeping an easier, more sampled and more efficient task.
YL
Y L
Posted 9 Jul 2025
I had a fantastic experience with the support team. They were responsive, knowledgeable, and genuinely committed to resolving my issue. Every step of the way, they communicated clearly and followed up to ensure everything was working smoothly. It's reassuring to know there's such a capable and friendly team behind the product. Thank you for your excellent service!
Additional info
Shared data
Xero
EzzyBills
Receiptsshared from EzzyBills to Xero
Invoicesshared from EzzyBills to Xero
Credit Notesshared from EzzyBills to Xero
Bank Transactionsshared from EzzyBills to Xero
Tracking Categoriesshared from EzzyBills to Xero
Tax Ratesshared from EzzyBills to Xero
Purchase Ordersshared from EzzyBills to Xero
Contactsshared from EzzyBills to Xero
Accountsshared from EzzyBills to Xero
Functions
Bills and expensesInvoicing and jobsIndustries
RetailConstruction and tradesHospitalityApp details
By EzzyBills
Added in 2015Countries
Australia, Canada, Global, Hong Kong, Indonesia, Ireland, Malaysia, New Zealand, Philippines, Singapore, South Africa, United Kingdom, United StatesLanguages
EnglishSupport
Setup walkthroughContact supportsupport@ezzydoc.comContact
61 02 8529 1806Follow
TwitterFacebookInstagramLinkedIn14 day free trial available
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Although Xero reviews each app in the Xero App Store, we can’t give any guarantees. It’s up to you to assess the performance, quality and suitability of any app before going ahead.