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Deputy

By Deputy
4 out of 5 stars
Free 31 day trial available
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Pricing from
GBP 39.60 per month
Simplify Shift Work with Staff Scheduling, Time Tracking & Labor Compliance. Generate Xero invoices in one click from employees' worked time!
Rated
4.0
out of 5
Reviewed by
114
Xero users
Try this app
Free 31 day
trial available
Priced from
£39.60
GBP per month

Overview

Deputy is the leading solution for businesses managing shift workers, including those in hospitality, retail, healthcare among other industries. Connect Deputy and Xero and you’ll spend less time organising your team (and their paperwork), and more time where it matters.

  • Insights driven rostering that creates optimal schedules in minutes.  With Deputy's intuitive drag and drop roster builder, you can see live wage to sales reporting and easily copy and paste shifts or whole templates across the days and weeks you need. Alternatively, you can use Deputy’s AI powered scheduler that looks at employee availability, training levels, and budgets to build your optimised schedule in a single click. 

  • Modern time tracking software that captures accurate, digital timesheets on any device. With leading apps for iOS and Android, employees can clock in and out for their shifts on their personal device, or a fixed Kiosk on site. Using geolocation capture and facial recognition, you can ensure the right people are in the right place at the right time. Digital timesheets are automatically created after every shift and sent to managers to review and approve with a single click. 

  • Employee management and wellbeing tools that keep your team engaged. Features like leave management and unavailability allow employees to request time off and avoid conflicts, while features like open shift and shift swapping give them more control over their schedule. Deputy’s Shift Pulse product gives managers a direct line into how employees are feeling after each shift so they can pick up on any patterns earlier to reduce employee churn. Lastly, Deputy’s HR product gives new hires a 5 star experience from their first contact with your business. From interviewing to collecting relevant onboarding documents digitally, so they’re ready to get started on their first day. 

  • Powerful reporting, to surface the data you need to drive your business forward.  Leverage Deputy’s pre-built reports that surface the most commonly used insights like wages vs timesheets vs sales, or custom build your own report to find the detail you need about how your business is running. 

  • Streamlined payroll, taking your pay run time from days down to minutes. With your approved timesheets sent straight into Xero, there’s no double handling of data and reduced chance for human error — so you can complete your pay run in just a few clicks.

Deputy is trusted by over 300,000 workplaces to simplify rostering, timesheets, award interpretation, and manage new hire onboarding, staff communication, and engagement.

Deputy
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Deputy + Xero

Connecting Deputy and Xero saves you hours of business admin time. Employee information can be added in just minutes from Xero. Every payday, timesheet data can be exported straight into Xero, ready to complete a pay run, so there’s no double entry of data.

Additionally, where time billing or contractor invoicing is required, Deputy’s digital timesheets can be used to generate Xero invoices in a single click.  

Xero users can also take advantage of Deputy's in depth pay rate management, allowing you to configure pay rates per area of work, and offering award interpretation based on many of the Australian awards published by Fair Work Australia.

Connecting Deputy and Xero also syncs employee leave balances between the two platforms, so employees always know exactly how much leave they have.

The seamless integration between Xero and Deputy is trusted by thousands of shift based business owners to streamline their employee management admin.

Reviews & ratings

4.0 out of 5 stars
114 Reviews

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Most recent reviews

DB
David Bennett
Posted 11 Jun 2024
1 out of 5 stars

Used to be a great product. Now ...

THEN - I have used Deputy since its inception. It was a Godsend, better than anything I had used. Incredible real time customer service with great solutions. Reasonable price structure, limited price fluctuation. When exporting timesheets to Deputy, will not export correct pay rate, even though it is recorded correctly in Xero / Deputy. NOW - Customer service? What's that? I gave up trying to have issues rectified. Customer service is very slow or non-existent. Subscription Price can vary from $500 per month to in excess of $1500 per month. If I could find another product that worked like Deputy when it first started, I would jump ship immediately. Until then I will put up with what used to be a great product. Disappointing!!!
CV
Cathy Vassallo
Posted 11 Jun 2024
5 out of 5 stars

Life changing!

Makes wage day a breeze, with so many employees in Deputy, approving and syncing the timesheets over to Xero to pay wages, is a winner for us!
PT
Paul Turner
Posted 11 Jun 2024
3 out of 5 stars

Barely There

The sales import doesn't work at all, the leave import works fine. Importing users/staff is fine too. I would like to see better sync between users between Xero and Deputy, when they change their phone number it should update. At a basic level, it works fine. When you want better reports, it falls down.

Additional info

Shared data

Xero
Deputy
Timesheetsshared from Deputy to Xero
PayItemsshared from Xero to Deputy
Employeesshared from Xero to Deputy and from Deputy to Xero

Functions

Payroll HRTime tracking

Industries

HealthRetailHospitality

App details

By Deputy
Added in 2016

Countries

Australia, Canada, Global, Hong Kong, Ireland, Malaysia, New Zealand, Philippines, Singapore, South Africa, United Kingdom, United States

Languages

English

Support

Setup walkthroughContact supportsupport@deputy.com

31 day free trial available

Although Xero reviews each app in the Xero App Store, we can’t give any guarantees. It’s up to you to assess the performance, quality and suitability of any app before going ahead.