Overview
DayFive is a real-time transaction scheduler for accounting that brings everyone together so finance isn't left chasing approvals, guessing costs, or closing the books in the dark.
Finance teams... we see you. You're juggling last-minute invoices, reconciling POs, and trying to explain surprise spend after month-end.
DayFive is here to make your life easier
Here’s how it works (and why people love it): Assign users to accounts and vendors with value limits. They raise a purchase order for business expenses of any kind. The head of the team will then be able to review the expense (inspecting quotes where applicable). Once approved, that request is automatically synchronized into the Xero, giving finance an instant view of expected spend. Your P&L is updated in real time - no more waiting, guessing, or scrambling to explain variances. When the product/service is delivered, DayFive auto-accrues the cost accurately, on time, without lifting a finger. Got an annual subscription? We’ll spread the cost across the right months and automatically post prepayments or accruals - so finance stays sharp, and reporting stays clean.
The result? Less chasing. More collaboration. Finance gets the visibility and control they need. Teams across the business get a smoother, faster way to request spend. And the whole company wins.
DayFive turns expense tracking into a team sport, making accounting proactive, not reactive. Simplifying the expenses processes for all stakeholders.
DayFive + Xero
DayFive offers a seamless and intelligent integration with Xero that automates purchase order workflow, expense recognition, and automated journal entries. By connecting directly to Xero, DayFive removes the need for spreadsheets, reduces manual processing, and gives finance teams real-time visibility into future expenses, before the invoice even arrives.
How the Integration Works Automated Purchase Order Sync When a purchase order is created and approved in DayFive, it’s automatically pushed into Xero as a tracked expected expense. This gives finance teams visibility into upcoming costs and their impact on profit and loss, without having to wait for the bill to be received or manually entered.
Automated Accruals and Prepayments DayFive handles the accounting behind the scenes. Whether it's a one-off service or a recurring subscription billed monthly, quarterly, bi-annually, or annually, DayFive creates and posts accrual or prepayment journals in Xero based on when the expense should be recognised, not only when the invoice is entered. This ensures your financials are always aligned with actual service delivery and compliant with accounting principles.
Smart Period-Based Expense Recognition For expenses that cover a defined time period, such as annual software subscriptions, DayFive automatically smooths the cost over the correct months. It posts monthly prepayments and accruals along with reversals into Xero without manual intervention, providing accurate monthly reporting and eliminating month end guesswork.
Chart of Accounts Mapping DayFive allows you to map each purchase order to the correct Xero account code, ensuring consistent and accurate classification of expenses. Every journal entry pushed to Xero is coded correctly from the start.
Tracking Categories Use your existing Xero tracking categories (such as department, team, or project) within DayFive to tag purchase orders and journals. This enables detailed reporting and cost centre-level insights without the need for manual reclassification.
Contacts and Vendor Matching Vendors and contacts used in purchase orders are automatically matched and synced to Xero, ensuring clean and consistent supplier data across both systems.
DayFive’s integration with Xero is built to simplify complex finance workflows; from PO creation to expense recognition and journal posting. By automating each step, DayFive empowers finance teams to stay ahead of deadlines, reduce errors, and maintain fully compliant financial records with less manual effort. It’s a hands-free solution designed for growing businesses that want clarity, control, and confidence in their numbers.
Getting started
Here’s how it works: Ensure you have a Prepayment and Accrual account in your Chart of Account in Xero.
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Sign Up & Connect Click the “Get this app” button to create your DayFive account. During setup, you’ll be prompted to securely connect your Xero organisation. With just a few clicks, DayFive will establish a direct integration with Xero.
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Invite Your Team & Configure Access Once your account is connected, you can invite users from different departments to raise purchase orders. Assign roles and permissions to control who can raise, review, or approve POs, and customise workflows to fit your internal process.
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Set Up Chart of Accounts & Categories Map your Xero chart of accounts and tracking categories within DayFive. This ensures every PO and journal entry is automatically coded correctly from the start—aligned to your financial reporting structure.
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Start Raising Purchase Orders Your team can now raise purchase orders directly in DayFive. Once approved, these POs are automatically synced into Xero as expected expenses, giving you early visibility into financial commitments—before the invoice is received.
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Automate Expense Recognition DayFive will automatically calculate and post accruals or prepayments to Xero based on the service delivery period and invoice date. This means no more manual calculations or missed journal entries at month-end.
Tips & Support
We’re here to ensure your onboarding is smooth and your setup is accurate from day one. Our customer success team can guide you through the process, offer best-practice advice, and help you customise DayFive to match your finance operations.
You’ll also have access to our Help Centre, packed with how-to articles, configuration guides, and tips for maximising the value of DayFive and your Xero integration.
Our goal is simple: make managing your purchase orders and expense recognition faster, easier, and more accurate—so your finance team can focus on strategic work, not admin.
