Overview
TrueAgri – Farm Management, Connected to Your Books
Running a commercial farm means managing enormous complexity — multiple crops, dozens of fields, warehouses, agents, and a constant flow of deliveries and invoices.
Most farmers are left stitching together spreadsheets, paper delivery notes, and disconnected accounting systems. TrueAgri changes that.
One Platform. Full Visibility.
TrueAgri manages your entire operation from the ground up:
- Field Management – Map your fields, plan your seasons, and track activities from planting through to harvest.
- Harvest & Yield Tracking – Record deliveries, grades, and weights as they happen, with yield calculations tied to actual finalised weights.
- Warehouse Management – Monitor inventory balances by product and variety in real time, with full traceability from field to dispatch.
- Delivery Notes & Invoicing – Generate accurate delivery notes and invoices directly from operational data — no rekeying, no errors.
- Agent & Multi-Party Sales – Handle complex sales structures with multiple agents and buyers without losing track of who owes what.
Where TrueAgri Meets Xero
TrueAgri's Xero integration closes the loop between farm operations and farm finances.
Sales invoices sync automatically — as produce moves through TrueAgri, invoices are pushed to Xero with the correct accounts, tax rates, and line item detail.
Input costs stay in Xero — purchases and expenses are captured where your accountant already works, while TrueAgri handles the allocation to the right fields, crops, and cost centres.
Tracking categories give you instant visibility into profitability by crop, field, or season — directly inside Xero.
No double-entry — operational data flows through once, correctly, every time.
Built for the Realities of Commercial Agriculture
Agriculture doesn't fit neatly into generic business software. TrueAgri is purpose-built for how farms actually operate:
- Weight-based pricing and grading across multiple commodities
- Variable yields and provisional vs. finalised delivery values
- Multi-party agent sales with complex settlement structures
- Seasonal operations that demand precise cost-centre tracking
Who Uses TrueAgri
TrueAgri is built for commercial fresh-produce and crop farmers running one or many companies, divisions, or farms — and for the advisors, accountants, and bookkeepers who keep their books accurate. Whether you manage five fields or five hundred, TrueAgri scales with your operation and keeps every delivery, cost, and invoice tied back to the field and crop it came from.
The Result
Less time reconciling. Less risk of errors. More time farming.
TrueAgri gives commercial farmers a single source of truth — operationally and financially — with Xero as the accounting backbone that ties it all together.
TrueAgri + Xero
How TrueAgri Integrates With Xero
TrueAgri connects to Xero via OAuth, with a straightforward one-time setup that maps your TrueAgri organisation to your Xero company. Once connected, your farm operations and your accounting stay in sync automatically — no manual exports, no double-entry.
Data From TrueAgri Into Xero
- Sales Invoices — automated and accurate
- Every customer delivery finalised in TrueAgri generates an invoice that pushes automatically to Xero
- Invoice lines include product, quantity, weight, unit price, and applicable tax rates
- Xero accounts and tax codes are mapped at product level inside TrueAgri — so every invoice lands in the right place from day one
- Tracking Categories — cost-centre clarity
- TrueAgri supports Xero tracking categories, applied at product level
- Every invoice line carries the correct tracking detail — giving you instant profitability visibility by crop, field, or season directly inside Xero
Data From Xero Into TrueAgri
- Input Cost Allocation — where the detail lives
- Input costs — seeds, fertilisers, chemicals, and other farm expenses — are captured in Xero where your accountant already works
- TrueAgri pulls the relevant cost data and allocates it to the correct fields, crops, and cost centres
- This keeps your accountant in their preferred tool while giving farm managers the operational detail they need
What This Means in Practice
- No double-entry — operational data flows through once, correctly
- No rekeying — invoices are generated from actual delivery and weight data
- No misallocation — account mapping and tracking categories are configured once and applied consistently
- Clean books — Xero receives structured, reconciliation-ready financial data every time
- Accurate, Verified, and Secure
TrueAgri reads your organisation's base currency from Xero and applies it to every invoice, and validates account codes and tax rates against your live Xero settings before anything posts so invoices never fail on a missing or inactive code. After an invoice posts, it is read back from Xero to confirm the totals match, with no silent drift between the two systems. Your connection is encrypted, isolated per organisation, and can be disconnected at any time — with the OAuth grant revoked cleanly.
Built for Agricultural Complexity
TrueAgri handles weight-based pricing, variable grading, multi-commodity operations, and multi-party agent sales — all the complexity that generic software can't manage. By the time data reaches Xero, it is accurate, structured, and ready.
Pricing plans
This app includes a free 30 day trial
Small
- Up to 5 fields
- R 100 per field
- All features included
- Xero integration
- Email support
Medium
- Up to 10 fields
- R 90 per field
- All features included
- Xero integration
- Priority support
Large
- Up to 30 fields
- R 75 per field
- All features included
- Xero integration
- Priority support
Extra Large
- Unlimited fields
- Volume discounts
- All features included
- Dedicated support
- Onboarding & training
Getting started
Getting Started with TrueAgri + Xero
Getting up and running is straightforward, and you're never left to figure it out alone.
The Easiest Way to Begin
The simplest way to get started is to select Get this app on the Xero App Store. It takes you straight to TrueAgri with your details ready to go, so you can create your account and connect Xero in one smooth flow — and from there, everything is guided.
Step 1 – Set up your farm in TrueAgri. Add your fields, crops, warehouses, and product groups. We'll guide you through mapping your field boundaries and configuring your season.
Step 2 – Connect Xero. Head to Settings → Integrations and click Connect Xero. You'll be taken to Xero's secure login to authorise the connection — TrueAgri never sees or stores your Xero password.
Step 3 – Map your accounts. Match your TrueAgri sales, inventory, and cost accounts to the right Xero accounts and tax rates, and set up the tracking categories you want to report on by crop, field, or season.
Step 4 – Go live. Once connected, your delivery notes, invoices, and cost allocations flow through to Xero automatically — with correct accounts, ex-VAT subtotals, and line-item detail. No re-keying, no double handling.
Tips for a Smooth Start
Start with one company and one season to get comfortable, then scale up. Map your most-used accounts and tax rates first — you can refine the rest later. Turn on tracking categories from day one so your field, crop, and season reports are rich from the very beginning. And let invoices post as drafts while you build confidence, then move to the flow that suits your business.
Onboarding Support — A Real Person, Not Just a Manual
Every new farm gets a guided onboarding session. We'll walk you through connecting Xero, mapping your accounts, and setting up your fields and crops so your first deliveries and invoices sync cleanly from day one. You're never left to wire it up alone — we make sure your operational and financial data line up correctly before you go live.
Help Whenever You Need It
You're never on your own. TrueAgri includes an in-app help centre covering connecting Xero, delivery notes and invoicing, reports, and budgeting, plus answers to the questions new users ask most. Support is always a click away, and most farms are capturing harvests and posting clean invoices to Xero on their very first day.
