Overview
Who Trove is for
Trove will work best if this sounds like your business:
- You send 20+ invoices each month via Xero
- Payment is late on at least 10% of invoices
- The thought of chasing invoices does not fill you with joy
Trove works with CFOs, Directors or their accountants who are managing their debtors them.
Why is Trove different from other tools
Trove is built to be flexible and can be configured to your exact set up. If there's missing functionality you need, we will build support for it.
Here are some features that our current customers use and love:
- Automatically assign larger customers to VIP workflows with tailored reminders
- Pre-reminders for Xero repeating invoices to ask for PO numbers and confirm billing details before annual subscriptions renew
- Webhooks to trigger subscription cancellations when customers have been chased multiple times and still don't pay
- Sub-company functionality for chasing the parent company separately to individual sub-companies
- CRM integrations to pull relevant data into Trove and write updates for Sales
- Slack/MS Teams alerts to update the whole team on invoices and debtors
What Trove achieves
Here are some real results from clients using Trove:
- 50% of the overdue balance collected within three weeks (£1.5m turnover)
- Daily Sales Outstanding reduced from 20 days to 5 days over 3 months (£300k turnover)
- Software cost cut by 60% when switching to Trove (accounting firm with 7 clients on Trove)
Who built Trove
Trove is proudly bootstrapped (£0 of outside investment) which means we can keep prices accessible and focus on what our customers need instead of the latest AI hype. See what that looks like with our 30 day trial.
Trove + Xero
How Trove works with Xero
Trove connects directly to your Xero account through a secure integration. We run a two-way sync, pulling data from Xero into Trove and writing data back from Trove to Xero.
Data syncing from Xero to Trove:
- Invoice details including amounts, due dates, numbers and payment status
- Customer contact information and billing contacts
- Payment records and transaction history
- Account balances and credit notes
Data syncing from Trove to Xero:
- Payment reminder activity
- Communication history for complete audit trails
- Invoice status updates as accounts move through collection stages
Features on Trove
Emails that look and sound like you You control when and how Trove communicates on your behalf. Integrate with your Gmail or Outlook, set your preferred reminder schedules and then review emails before they are sent. Trove automatically drafts replies to any customer responses so you can just review and send.
Suggestions actions from customer replies If a customer replies to say they will pay on Friday, Trove automatically suggests updating the expected payment date in Xero to that Friday. This means no more emails are sent until the expected payment date is passed and Xero is kept up to date with the latest information.
Integrates with your business systems Trove integrates with the systems you use to run your business: email, Xero, Slack, MS Teams, CRM etc. This means Trove can update other systems or team members when debtors pay (or don't).
Chooses the right contacts Instead of sending payment reminders to generic company emails, Trove identifies the person who actually handles payments and communicates directly with them. This improves response rates and reduces friction in the collection process.
Multi-entity and multi-currency support Trove works with companies across geographies and sizes. If you have a complex setup we can support you.
Security and permissions
Trove uses OAuth 2.0 authentication to connect with Xero, meaning your login credentials are never stored or shared. You can revoke Trove's access from your Xero account at any time. All data transmission is encrypted using industry-standard protocols.
Pricing plans
This app includes a free 30 day trial
Statements Only
- Send regular branded statements
- Set additional recipients not in Xero
- Send weekly, fortnightly, monthly
Essential
- Personalised emailing
- Policies (e.g. late fees, payment plans)
- Email bounce monitoring
- Unlimited debtors
Integrated
- Everything in Essential
- CRM integrations
- Slack and Teams alerts
- Webhook access
- Developer support
Advanced
- Everything in Integrated
- Credit and risk checks
- Multi-entity support
- Team approvals
Getting started
It takes just 5 minutes to set up Trove
Start your 30-day free trial by clicking the "Get this app" button at the top of this listing.
1. Connect your Xero account Click "Get this app" and you'll be directed to authorise Trove's connection to your Xero organisation via Xero's secure authentication. Your login details stay private.
2. Add your email Trove sends from your email account to maximise customer responses. Add your own address or a shared accounts@ email to get started.
3. Start chasing debtors Use Trove's default workflow or customise your own before switching it on. From there, you'll get notifications when payment reminders are sent and when customers reply.
What happens during your free trial
Your 30-day trial includes all features with no limitations. You'll see exactly how much time you save and how collection rates improve. No credit card required and you can cancel anytime. After your trial, Trove operates on a simple monthly subscription. No contracts, setup fees, or hidden charges.
Support when you need it
We're available via video call or email throughout your trial and beyond. Great support is something we take seriously.
For bookkeepers and accountants
If you manage Xero for multiple clients, ask us about Trove's partner programme.
Reviews & ratings
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Most recent reviews
DWIf you need reminder tools for late payers - LOOK NO FURTHER
WPSo Glad We Found Trove
Response from Trove
Fantastic
Response from Trove