Overview
Supy is the AI-native inventory, procurement and intelligence platform for multi-unit restaurant groups. More than 5,000 restaurants across 50+ countries run their back of house on Supy.
The platform connects your POS, your vendors and every location in one place. AI reads your invoices, catches prices nobody agreed to, forecasts demand from your own sales history, and drafts purchase orders for your team to approve. Food cost stays current as vendor prices move, rather than being discovered at month-end.
Procurement Raise requisitions, manage multi-level approvals, send purchase orders, order from your central kitchen and track supplier price variances, on mobile or desktop.
Inventory Real-time stock tracking, live recipe costing, barcode scanning, wastage logging, inter-branch transfers, and batch and expiry tracking across every site.
Forecasting and ordering Supy predicts what each branch will sell over the next 14 days, down to the menu item, then turns that forecast into purchase orders calculated against current stock, delivery dates and coverage periods. Managers can override any of it.
Business intelligence Dashboards for food cost, COGS, variance and purchasing trends, spreadsheet reports for audits and board packs, and an open API for your own BI tools.
Supy runs on desktop and on native iOS and Android apps, and is built to be used by everyone in an F&B business, from the chef counting stock to the CFO reviewing margins. It connects to 50+ POS systems alongside accounting, ERP and workforce tools, all maintained by a dedicated integrations team.
Every customer gets unlimited training and 24/7 support from people who have worked in F&B.
Supy Accounting Integration + Xero
Supy connects directly to Xero, so the invoices your team processes in the back of house arrive in your accounts without anyone retyping them.
Supplier invoices recorded in Supy are created as draft bills in Xero automatically. Because Supy’s AI has already read each invoice, extracted the line items and quantities, and matched them against the original purchase order, the data reaching Xero has been checked before it gets there. Price discrepancies are flagged in Supy at the point of delivery rather than discovered later in your accounts.
What you map during setup
Contacts: Pull your contact list from Xero and align it with your suppliers in Supy, so every transaction lands against the right vendor record.
Tracking categories: Map your branches or cost centres in Supy to Xero tracking categories, giving you financial tracking per location.
Account codes: Assign each accounting category in Supy to the correct Xero account code for accurate reporting.
Tax rates: Optionally map accounting categories to specific tax rates. By default, the rate from the mapped account code applies.
Once mapped, every approved supplier invoice flows through to Xero as a draft bill, ready for review and payment. Finance teams get accounts payable that reflects what was actually delivered, and operators get food cost figures that match the books.
Pricing plans
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Getting started
To get started with integrating Supy with Xero and ensuring that invoices from Supy are properly recorded in Xero, follow these steps:
- Create Accounts: Click on "Get This App", then book a demo. Supy's support team will reach out where an account manager will assist you with the setup.
- Integration Setup: Log into your Supy account, go to the 'Integrations' section, and select Xero.
- Authorize Supy in Xero: Redirect to Xero, log in, and authorize the connection with Supy, allowing data transfer.
- Configure Integration Details: Once back in Supy, map the necessary attributes to ensure accurate data syncing.
- Data Syncing: With the configurations set, you can start sending invoice data to Xero.
- Verify Sync Success: Confirm that invoices from Supy are appearing correctly within Xero.
- Ongoing Sync: After the initial setup, any new invoices created in Supy can be synced seamlessly to Xero, recorded as purchases or accounts payable, keeping your financial records consistently up to date.
This integration automates the flow of financial information, with sales invoices from Supy seamlessly becoming part of your Xero accounting ledger. It streamlines your accounting process, ensuring that your sales data are efficiently and accurately managed, thereby enhancing your overall financial management and reporting capabilities.
