Overview
generate.TAX is an essential tool for those using the Xero Global edition and / or need to submit their VAT / GST return to the authorities of countries not supported within the Xero platform. The tax product connects to your Xero organisations and downloads all related transactions to create the VAT return with the relative boxes for your country. We support:
- VAT Return
- Recapitulative / VIES Statement
- Your VAT Dashboard Streamline your VAT returns and submissions with ease from a centralised dashboard designed to track all VAT deadlines. Seamlessly connect with Xero to automatically generate VAT and GST submissions.
Review previously submitted returns and gain an overview of all entities, including their returns, assigned users, and related details—all accessible in one convenient location.
- Connect your Xero Entities Effortlessly manage all your Xero entities and connected returns from a single dashboard. Add new entities in bulk with a few simple clicks, assign tax returns for specific countries, and generate tax submissions for any required period.
Gain full oversight with a comprehensive view of user access, past submissions, and upcoming deadlines—streamlining your tax workflow for greater efficiency and control.
- VAT & GST Submissions generate.TAX seamlessly integrates with Xero, reading journal data and auto-populating VAT returns based on mapped tax rates. Transactions can be reviewed directly on-screen or downloaded as an Excel file before sending them for internal review. Utilize the reconciliation tab to process exceptions and ensure all data is accurate prior to client approval.
The system supports multi-currency transactions, accrual and cash accounting, and EU reverse charge obligations, making it a robust tool for managing complex VAT requirements efficiently.
- Collaborate as a team Set up users and assign granular permissions for seamless collaboration with your team and clients. With entity-specific access controls, you can ensure appropriate levels of access for each user.
A streamlined workflow supports tax submission preparation, including internal approvals from reviewers and client confirmations before filing with authorities. This process enhances accountability, accelerates decision-making, and provides better control at every stage.
- EU VAT Number Checker generate.TAX streamlines VAT compliance by automatically validating the EU VAT numbers of your customers and suppliers. This ensures that B2B transactions within the EU are properly documented and meet regulatory requirements. The system performs daily validations for all VAT numbers and re-checks them whenever an invoice is created in Xero, maintaining a comprehensive audit trail for tax purposes.
We support VAT and GST returns across a growing number of countries, including Malta, Cyprus, the United Arab Emirates (UAE), Isle of Man, Ireland, and Jersey. Plans are underway to expand our coverage to additional countries.
generate.TAX + Xero
Overview of Integration generate.TAX offers robust integration with Xero, enabling businesses to streamline VAT compliance processes efficiently. By connecting directly to Xero, generate.TAX accesses journal data, automates tax mapping, and supports seamless VAT return preparation and submission.
-- Key Integration Features--
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Automated Data Synchronization generate.TAX reads journal entries directly from Xero, eliminating the need for manual data imports. Mapped tax rates automatically populate VAT returns based on predefined settings, saving time and reducing errors. Updates in Xero, such as edits to transactions, are synchronized with generate.TAX using the "Refresh" functionality. This ensures all data remains accurate and up to date.
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Enhanced Transaction Review Users can review transactions within generate.TAX before submission. Search and filtering options make it easy to locate specific transactions. Transactions can also be downloaded into Excel for detailed analysis, including validation and internal review.
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Editing Transactions in Xero Transactions tied to open submissions in generate.TAX can be edited directly in Xero. After making edits, the "Refresh" function in generate.TAX updates the VAT return automatically.
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Exception Management Any transactions processed after a VAT return is already submitted feature in a reconciliation tab to highlight and manage the exceptions. This tool ensures that all discrepancies are resolved before VAT submissions are finalized.
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Comprehensive VAT Compliance Support Multi-currency support handles international transactions. Both accrual and cash accounting methods are supported. EU reverse charge obligations are managed effortlessly, making generate.TAX a versatile tool for businesses with complex VAT requirements.
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Workflow Optimization Roles and permissions within generate.TAX facilitate team collaboration. Audit trails ensure transparency and traceability of all actions.
--Connecting the Systems-- generate.TAX establishes a secure link with Xero, ensuring seamless data flow.
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Transaction Mapping: Once a tax return is created, generate.TAX maps transactions according to predefined tax codes.
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Transaction Edits: Users can edit incorrect tax rates or transaction values directly in Xero. After changes are saved in Xero, the VAT submission in generate.TAX is refreshed to reflect updates.
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Final Review and Submission: Transactions are reviewed for accuracy, with tools available for exporting data for additional checks. Once approved, the VAT return can be submitted with confidence.
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Post-Submission Management: generate.TAX maintains a record of submitted VAT returns including the corresponding team who worked on the submissions and provides tools for audit and reporting.
Getting started
Getting started with generate.TAX is straightforward, thanks to its seamless integration with Xero and user-friendly interface.
Below are the key steps to set up your account, connect your Xero organization, and begin managing VAT submissions effectively.
The process takes between 15 to 20 minutes.
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Sign Up and Set Up Your Account (5 minutes) To create a generate.TAX account, you can either sign up using your email or directly link your Xero account for Single Sign-On (SSO). For enhanced security, enabling two-factor authentication (2FA) is recommended.
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Connect an Entity to Your Account (1 minute) After signing up, you’ll need to link your Xero organization to generate.TAX. This allows the platform to read journal data, retrieve tax codes, and generate VAT returns. You can connect multiple entities within your practice or group of companies. Detailed instructions for connecting entities are available in the step-by-step guide.
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Map Your Tax Rates (5 minutes) Mapping tax rates is a critical one-time exercise that aligns Xero’s tax codes with generate.TAX’s VAT return structure. This ensures accurate population of VAT boxes and compliance with country-specific regulations. For guidance on mapping tax rates, you may visit this knowledge-base or speak with our onboarding team.
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Add Team Members and Assign Permissions (2 minutes) Invite team members or clients to collaborate within generate.TAX. Assign roles and permissions to control data access and sharing. This enhances teamwork and accountability.
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Generate and Submit VAT Returns (2 minutes) Once your setup is complete:
Generate VAT returns based on mapped tax rates. Review and export transactions for validation. Submit VAT returns through the platform to the relevant authorities.
-- Workflow for VAT Return Preparation -- The integration with Xero allows for efficient VAT return preparation. A typical workflow includes:
- Transaction Review: View and filter transactions in the VAT submission dashboard.
- Edit in Xero: Make necessary corrections directly in Xero.
- Refresh Data: Use the refresh function in generate.TAX to update the VAT return with the latest changes.
- Finalize Submission: Reconcile, review, get internal and client approval and submit the VAT return with confidence.
generate.TAX ensures compliance with EU reverse charge obligations and multi-currency support, catering to complex VAT scenarios.
By following these steps, you can efficiently set up and start using generate.TAX for streamlined VAT management. For more detailed guides, visit the Welcome to generate.TAX page.
