Overview
AutoPay is a smart, secure, and scalable timesheet automation platform designed to simplify the complexities of contractor payroll. Developed in Australia, AutoPay serves as the connective layer between SAP Fieldglass or Beeline and Xero, eliminating manual data entry and reducing the risk of costly errors.
🧠 What Is AutoPay?
AutoPay automates the import, validation, and processing of timesheets by integrating seamlessly with systems such as:
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Timesheet Providers:
- SAP Fieldglass
- Beeline
- Xero Projects
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Payroll & Accounting Platforms:
- Xero
- Astute Payroll
By automatically validating timesheet entries against your agreed pay and bill rates, AutoPay ensures accurate data flows directly from timesheet approval to invoice and payslip generation—without the hassle of spreadsheets or double handling.
🔒 Built with Compliance & Security in Mind
AutoPay ensures your data is safe, validated, and compliant with your rate cards and award rules:
- Automatic Pay & Bill Rate Checks
- Rate Calculator Syncing
- Data Encryption & Secure API Connections
It flags discrepancies before payroll is processed, helping avoid incorrect payments or underbilling.
🚀 Who Uses AutoPay?
AutoPay is ideal for:
- Labour hire companies
- Recruitment firms
- Professional services providers
- Payroll teams managing contractors
Whether you manage 4 or 400 contractors, AutoPay scales with your needs and can be set up in just days.
💡 Why AutoPay?
- Save Time: Remove manual data entry across timesheets, payslips, and invoices.
- Reduce Errors: Catch rate mismatches and discrepancies before they become problems.
- Stay Compliant: Ensure payroll follows your latest award rules and enterprise agreements.
- Grow Faster: Free up your operations team to focus on scale, not spreadsheets.
AutoPay is backed by industry expertise and modern technology to make payroll automation truly effortless.
Let AutoPay take care of your contractor payroll—so you can take care of business.
Auto Pay + Xero
AutoPay integrates seamlessly with Xero, to automatically transfer timesheet information. This integration reduces manual work, increases accuracy, and provides end-to-end visibility.
🔄 How the Integration Works
- Timesheet Data Import
- AutoPay retrieves approved timesheets from platforms like Fieldglass, Beeline, or Xero Projects.
- The data includes contractor hours, project codes, and rate information.
- Validation Against Rate Rules
- AutoPay checks each entry against your pay and bill rate calculators.
- If discrepancies are found (e.g. mismatched rates or unauthorised overtime), the system flags them for review before pushing to Xero.
- Payroll Processing
- Validated timesheet data is mapped to Xero Payroll.
- Pay items are automatically created and assigned to the right employees or contractors.
- Invoice Generation
- AutoPay creates draft or finalised invoices in Xero based on your billing rules.
- You can customise invoice templates and use real-time data for accurate billing.
- Syncing & Reconciliation
- Invoices and payslips are sent and tracked via Xero.
- Payments, superannuation, and tax components are managed in Xero using data provided by AutoPay.
✨ Key Features of the AutoPay + Xero Integration
- ✅ Automated Timesheet-to-Payroll Flow
- Eliminate manual double-entry.
- Helps towards compliance with enterprise agreements and award rates.
- 🔍 Discrepancy Detection
- Highlights rate mismatches or missing timesheets.
- Prevents over/underpayments and underbilling.
- 📅 Periodic Syncing
- Automatically pushes approved records to Xero on a schedule (e.g., hourly, daily or weekly).
- Supports cut-off periods for reporting and reconciliation.
- 🔐 Secure API Connection
- Uses encrypted, token-based access to sync data between AutoPay and Xero.
- No manual CSV uploads or spreadsheet handling required.
🔧 Customisable Integration Options
- Rate calculators: AutoPay supports custom rules for pay.
- Multi-entity support: Ideal for organisations managing multiple Xero accounts or legal entities.
🚀 Business Benefits
- Save time: Automate repetitive tasks and focus on strategic work.
- Improve accuracy: Minimise payroll and billing errors.
- Enhance visibility: Real-time insight into timesheet, invoice, and payroll status.
- Stay compliant: Built-in validation ensures award and contractual compliance.
Pricing plans
This app includes a free 14 day trial
Starter
- Automated Timesheets synchronisation
- Timesheet data validation
- 1-6 contractors
Standard 20
- All the previous features
- Up to 20 contractors per month
Standard 50
- All the previous features
- Up to 50 contractors per month
Standard 100
- All the previous features
- Up to 100 contractors per month
Unlimited
- All the previous features
- Preferential support
- Unlimited contractors
Getting started
AutoPay is designed to streamline and automate your payroll process by integrating timesheet data from platforms like Fieldglass and Beeline into Xero. This guide will walk you through the steps to get started with AutoPay, ensuring a smooth and efficient setup.
1. Sign Up for AutoPay
- Get a trial: Click the 'Get this app' button, above, to sign up.
2. Choose a Subscription Plan
- Review Pricing Options: AutoPay offers flexible plans based on the number of contractors:
3. Onboarding and Training
- Schedule Onboarding: After signing up, AutoPay's support team will contact you to arrange onboarding and training sessions.
4. Data Synchronisation and Validation
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Automate Timesheet Imports: AutoPay will automatically retrieve timesheet data from Fieldglass or Beeline into Xero.
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Validate Data Accuracy: The system will perform validations to detect discrepancies in bill and pay rates, ensuring compliance with the latest rate calculators.
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Review Validation Reports: Regularly monitor validation reports to address any identified issues promptly.
5. Go Live
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Conduct Parallel Runs: Before fully transitioning, perform parallel runs to compare AutoPay's outputs with your current payroll process.
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Address Discrepancies: Work with the support team to resolve any discrepancies found during testing.
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Finalise Transition: Once satisfied with the system's performance, proceed to fully implement AutoPay for your payroll processing.
6. Ongoing Support and Updates
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Access Customer Support: For any questions or issues, contact AutoPay's support team via:
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Email: support@auto-pay.com.au
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Phone: +61 282 948 067
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Receive Automatic Updates: Benefit from free feature updates and automated backups included in your subscription.
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By following these steps, you can efficiently integrate AutoPay into your organization's payroll process, reducing manual effort and enhancing accuracy.
