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MechanicDesk

By Autodeck Pty. Ltd.
4.76 out of 5 stars
Free 14 day trial available
Get this appView pricing plans
MechanicDesk is a comprehensive yet easy to use online automotive workshop management software. With features that cover all aspects of your business, MechanicDesk puts you in complete control of your workshop.
Rated
4.8
out of 5
Reviewed by
26
Xero users
Try this app
Free 14 day
trial available
Listed for
10 years
October 2015

Overview

MechanicDesk is a Workshop Management Software for mechanical, electrical, automotive, marine or any servicing workshops that helps you effectively manage all aspects of your business.

+ Booking Diary
+ Job management
+ Quoting
+ Invoicing
+ Inventory management
+ Purchasing
+ POS
+ And much more ...

MechanicDesk integrates with various other systems to streamline your workflows and processes:

+  supplier catalogues (Repco, Burson, hsy, Autolign, BNT)
+ Vehicle information lookup
+  Accounting softwares (Xero, MYOB, Quickbooks) 
+ Payment (EFTPOS and Online)

MechanicDesk + Xero

All your stocks, customers, suppliers, invoices, bills and payments and credit notes will be transferred from MechanicDesk to Xero automatically, keeping all your financial reports up to date.

MechanicDesk not only sync all your financial data but also support features provided by Xero such as tracking inventory and tracking categories.

Payments can be applied in either MechanicDesk or in Xero (directly or as part of banking reconciliation), after a small delay (up to 15") the invoice balance should be reflected on both sides.

Pricing plans

This app includes a free 14 day trial

*All prices are exclusive of tax

Starter

$70/month + GST
  • 14 days free trial
  • Full support from our support team
  • All standard features
  • 1 user/employee
  • + $15/month per extra user/employee
  • + $0.10 (=10 cents) per SMS

Small

$100/month + GST
  • 14 days free trial
  • Full support from our support team
  • All standard features
  • 3 user/employee
  • + $15/month per extra user/employee
  • + $0.10 (=10 cents) per SMS

Team

$135/month + GST
  • 14 days free trial
  • Full support from our support team
  • All standard features
  • 6 user/employee
  • + $10/month per extra user/employee
  • + $0.10 (=10 cents) per SMS

Large

$215/month + GST
  • 14 days free trial
  • Full support from our support team
  • All standard features
  • 15 user/employee
  • + $10/month per extra user/employee
  • + $0.10 (=10 cents) per SMS

Reviews & ratings

4.8 out of 5 stars
26 Reviews

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Most recent reviews

DO
Di Oliver
Posted 20 Mar 2026
5 out of 5 stars

So easy to use

We have been using MD for nearly 6 years. We do Trucks, Heavy Diesel Construction & Forestry Machinery, Forklifts - large & small, basically anything with a diesel engines in it. The functionality that MD provides in tracking the history of the plant item is exceptional, photos, meter readings, who worked on it when, warranty info, item specific information all easily accessible. Inventory control is a breeze and our Part Department love it. Being able to list multiple suppliers ( & pricing) for one item, cross reference part numbers & supersessions easily. The mobile app is easy for our mechanics to use & add photos etc to their jobs. Saved text allows less time for them to write up job stories. Being able to see what was done on the plant previously all help our team to deliver excellent service. Clock on & clock off for efficient timesheet recording. Easy to restrict access & set up different user levels. If someone makes a mistake, generally it is not to difficult to undo it in MD. Best of all the VERY quick response to phone calls or emails to the helpdesk. They take our suggestions seriously & give us updates on when/ things are happening. MD is a very easy system to navigate and customisable to suit our needs. Highly recommend.
DG
Daniela Ganora Barrera
Posted 14 Apr 2023
2 out of 5 stars
Everytime a job gets created a new supplier name gets created too and is time consuming merging them after in Xero, and deleting duplicates. Remember is a mechanic doing financial data entry!. Also, would be nice that only transactions with the invoice attached gets migrated to Xero, and that the pdf gets also transferred as is time consuming when you need to have a look the document you have to go back to mechanic desk and the search tool in here is very restricted as you can not filter columns/info or organise data for analysis.
2 people found this review helpful.

Response from MechanicDesk

Hi Daniela, MechanicDesk will match the name of the supplier and customer to the contact in Xero so if you enter the name to be exactly the same, they will matchup, this duplicates issue should not be an ongoing issue, please contact our support, we can do a team Viewer session to demonstrate it and also see if we can find anything in your account that is causing it. With regard to attaching the pdf, unfortunately, MechanicDesk allows admin and owner users to adjust the invoice after finalisation when Xero does not if there an attached payment so, in some instance, when you do so, the pdf might not be able to be updated in Xero causing discrepancies. We suggest do you most of the daily operation activities in MechanicDesk and use Xero for tax, banking reconciliation, payroll and financial reports purposes.
NS
Nicole Smith
Posted 4 Apr 2023
5 out of 5 stars

Fantastic for Mechanics!

Very good system, the small things that aren't super friendly with integrating with xero there are easy ways around it and they do try and help as much and as quickly as they can. They seem to always be developing/improving the program as well.
One person found this review helpful.

Additional info

Functions

Invoicing and jobs

Industries

Automotive

App details

By Autodeck Pty. Ltd.
Added in 2015

Countries

Australia, New Zealand, United Kingdom

Languages

English

Support

Setup walkthroughContact supportsupport@mechanicdesk.com.au

Contact

+61 1300 737 100

Follow

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14 day free trial available

Although Xero reviews each app in the Xero App Store, we can’t give any guarantees. It’s up to you to assess the performance, quality and suitability of any app before going ahead.