You’re on the United Kingdom site
Select a region

DayFive

By day-five
0 out of 5 stars
DayFive is a approval workflow and expense management automation tool. Starting at Purchase Order creation, expenses recognition, automatic journal posting, DayFive syncs with Xero to reduce manual work, improve reporting accuracy, and streamline accounting processes.
Rating
None
not yet rated
Reviews
0
not yet reviewed
Listed for
1 month
September 2025
Key functions
Reporting and forecasting
Bills and expenses

Overview

DayFive is a real-time transaction scheduler for accounting that brings everyone together so finance isn't left chasing approvals, guessing costs, or closing the books in the dark.

Finance teams... we see you. You're juggling last-minute invoices, reconciling POs, and trying to explain surprise spend after month-end.

DayFive is here to make your life easier

Here’s how it works (and why people love it): Assign users to accounts and vendors with value limits. They raise a purchase order for business expenses of any kind. The head of the team will then be able to review the expense (inspecting quotes where applicable). Once approved, that request is automatically synchronized into the Xero, giving finance an instant view of expected spend. Your P&L is updated in real time - no more waiting, guessing, or scrambling to explain variances. When the product/service is delivered, DayFive auto-accrues the cost accurately, on time, without lifting a finger. Got an annual subscription? We’ll spread the cost across the right months and automatically post prepayments or accruals - so finance stays sharp, and reporting stays clean.

The result? Less chasing. More collaboration. Finance gets the visibility and control they need. Teams across the business get a smoother, faster way to request spend. And the whole company wins.

DayFive turns expense tracking into a team sport, making accounting proactive, not reactive. Simplifying the expenses processes for all stakeholders.

DayFive + Xero

DayFive offers a seamless and intelligent integration with Xero that automates purchase order workflow, expense recognition, and automated journal entries. By connecting directly to Xero, DayFive removes the need for spreadsheets, reduces manual processing, and gives finance teams real-time visibility into future expenses, before the invoice even arrives.

How the Integration Works Automated Purchase Order Sync When a purchase order is created and approved in DayFive, it’s automatically pushed into Xero as a tracked expected expense. This gives finance teams visibility into upcoming costs and their impact on profit and loss, without having to wait for the bill to be received or manually entered.

Automated Accruals and Prepayments DayFive handles the accounting behind the scenes. Whether it's a one-off service or a recurring subscription billed monthly, quarterly, bi-annually, or annually, DayFive creates and posts accrual or prepayment journals in Xero based on when the expense should be recognised, not only when the invoice is entered. This ensures your financials are always aligned with actual service delivery and compliant with accounting principles.

Smart Period-Based Expense Recognition For expenses that cover a defined time period, such as annual software subscriptions, DayFive automatically smooths the cost over the correct months. It posts monthly prepayments and accruals along with reversals into Xero without manual intervention, providing accurate monthly reporting and eliminating month end guesswork.

Chart of Accounts Mapping DayFive allows you to map each purchase order to the correct Xero account code, ensuring consistent and accurate classification of expenses. Every journal entry pushed to Xero is coded correctly from the start.

Tracking Categories Use your existing Xero tracking categories (such as department, team, or project) within DayFive to tag purchase orders and journals. This enables detailed reporting and cost centre-level insights without the need for manual reclassification.

Contacts and Vendor Matching Vendors and contacts used in purchase orders are automatically matched and synced to Xero, ensuring clean and consistent supplier data across both systems.

DayFive’s integration with Xero is built to simplify complex finance workflows; from PO creation to expense recognition and journal posting. By automating each step, DayFive empowers finance teams to stay ahead of deadlines, reduce errors, and maintain fully compliant financial records with less manual effort. It’s a hands-free solution designed for growing businesses that want clarity, control, and confidence in their numbers.

Reviews & ratings

This app has no reviews yet.  Log in to leave a review

Additional info

Shared data

Xero
DayFive
Invoicesshared from DayFive to Xero
Accountsshared from Xero to DayFive
Purchase Ordersshared from DayFive to Xero
Prepaymentsshared from DayFive to Xero
Manual Journalsshared from DayFive to Xero
Journalsshared from DayFive to Xero
Itemsshared from Xero to DayFive
Currenciesshared from Xero to DayFive
Contactsshared from Xero to DayFive

Functions

Reporting and forecastingBills and expenses

Industries

RetailManufacturingAccounting

App details

By day-five
Added in 2025

Countries

Australia, Canada, Ireland, New Zealand, South Africa, United Kingdom, United States

Languages

English

Support

Contact supportsupport@dayfive.eu

Follow

FacebookInstagramLinkedIn

Get started with DayFive

Although Xero reviews each app in the Xero App Store, we can’t give any guarantees. It’s up to you to assess the performance, quality and suitability of any app before going ahead.