Overview
Batchly extends Xero’s bill payments for finance teams managing high volumes.
Xero is strong for day-to-day accounting. But once payment runs grow, the process can slow down. Large payment runs get split across batches. Supplier credit notes need to be applied manually. Remittances take extra time. The result is more clicks, more risk, and less visibility.
Batchly solves this by giving finance teams one structured payment workflow that works alongside Xero.
You can select hundreds of authorised bills in one place, process them as a single batch, and generate one banking file for the run. At the same time, Batchly handles supplier credit note allocation within the payment process. No need to open each bill. No need to apply credits one by one.
Everything is built around control and clarity
Each payment run is tracked as a single record. You can see what was selected, what credits were applied, what was paid, and what was sent to suppliers. This creates a clear audit trail for your team and removes the guesswork when reviewing past runs.
Key capabilities include:
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High-volume batch payments
Select and process hundreds of authorised bills in one structured run, using due dates and planned dates to help prioritise what gets paid. -
Automatic credit note allocation
Apply supplier credit notes during the payment process, so payment amounts reflect what is actually owed. -
Flexible payment amounts Review and adjust payment amounts before export, including credit-adjusted balances and part-payments where needed.
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Single bank file output
Generate one clean bank file per run, ready for upload to your bank. -
Bulk remittance delivery Send remittance advice to suppliers once payments are completed, directly from the batch.
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Full audit visibility
Track each step of the run, including bill selection, credit application, payment totals, and supplier remittances. -
Supplier readiness checks
Identify missing details such as bank accounts or email addresses before processing payments.
Batchly is designed for finance and accounts payable teams that process large supplier payment volumes regularly. Whether you are managing weekly pay runs or handling spikes in supplier activity, Batchly helps you stay consistent and in control.
It does not replace Xero. It works with it.
Xero remains your source of truth for financial data. Batchly extends the payment workflow so you can operate at scale without adding unnecessary complexity.
The result is faster payment runs, fewer manual steps, and better visibility across the whole process.
Batchly + Xero
Batchly connects directly to Xero using secure OAuth authentication.
Once connected, Batchly reads authorised bills, supplier details, and available supplier credit notes from your Xero organisation. It uses this information to build structured payment runs without changing your existing accounting workflow.
How the integration works:
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Bills
Batchly retrieves authorised bills with outstanding balances from Xero, so finance teams can select what needs to be included in a payment run. -
Credit notes
Available supplier credit notes are brought into Batchly and can be applied during the payment process, reducing the need to allocate credits manually in Xero before payment. -
Contacts Supplier information, including bank account and email details, is used to support bank file generation and remittance delivery.
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Payments
Once a batch is processed, payments are created back in Xero so your accounting records stay aligned with the bank file.. -
Organisation data
Batchly respects your organisation’s base currency and configuration to keep calculations and outputs consistent.
What Batchly does not do:
Batchly does not replace Xero’s accounting engine. Xero remains your source of truth for financial data. Batchly focuses on the operational payment workflow: selecting bills, applying credits, generating bank files, creating payments, sending remittances, and keeping a clear audit trail.
Security and control:
- Secure connection using Xero OAuth
- Access limited to the Xero permissions required for the payment workflow
- No storage of bank login credentials
- Clear visibility of actions performed during each batch
Data accuracy is a core priority. Batchly helps ensure payment amounts reflect applied supplier credits and any approved payment adjustments, reducing overpayments and reconciliation issues.
By integrating tightly with Xero while staying focused on payments, Batchly gives finance teams a more controlled way to manage high-volume supplier payment runs without changing their accounting system.
Pricing plans
This app includes a free 30 day trial
Batchly
- Process high-volume Xero bill payments
- Allocate credit notes automatically
- One bank file per payment run
- Send remittances instantly
- Full audit trail for every batch
- Supplier readiness checks before payment
Getting started
The easiest way to get started with Batchly is by using the “Get this app” button on the Xero App Store listing.
This creates a secure connection to your Xero organisation and sets up access in a few simple steps.
Simple setup process:
- Click “Get this app” on the Xero App Store
- Sign in to your Xero account
- Select the organisation you want to connect
- Grant permission for Batchly to access required data
- Start building your first payment run
Once connected, Batchly will guide you through the payment workflow.
Typical first run:
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Review your authorised bills
View the Xero bills available for payment. -
Check supplier readiness
Identify missing bank account or email details before processing. -
Build your batch
Select the bills you want to include in the run. -
Apply credit notes
Review how available supplier credits affect the payment amounts. -
Review totals
See the exact payment amount after credits are applied. -
Generate bank file
Download a single bank file for upload to your bank. -
Send remittances
Send payment details to suppliers from the completed batch.
Tips for a smooth start:
- Start with a small batch so your team can get familiar with the workflow
- Ensure supplier bank details are up to date in Xero
- Review credit note behaviour to understand how allocations are applied
- Use the audit trail to validate your first few runs
Support and guidance:
Batchly is designed to be simple, but support is available if you need it.
- Clear in-app guidance during each step
- Structured workflow to reduce errors
- Transparent calculations so you can verify results before processing
Batchly does not change how your accounting works. It enhances how you execute payments.
Reviews & ratings
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Most recent reviews
You need this
Incredible product, even better customer support
Response from Batchly
Great for Large Payment Runs
Response from Batchly