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Friendly Manager is a powerful and intuitive club administration platform made for clubs. Whether you're a sports or dance club, volunteer organisation or community group, every club needs help. Make running your club easy with Friendly Manager.


Friendly Manager is an easy to use and intuitive club administration platform made for clubs. We've built Friendly Manager in the cloud enabling clubs to access their data on any device that is internet-connected. Collaborate, share, and manage all your clubs needs right from within one system. Friendly Manager empowers your organisation or club to send emails, manage registrations, fees, coaches, umpires, competitions uniforms and more. Visit www.friendlymanager.com and register for a free trial.

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Friendly Manager + Xero

Connecting Friendly Manager with Xero makes reconciliation easy. With the Xero integration all club transactions and fees from Friendly Manager are synchronised with your Xero account as you create them in Friendly Manager.

Integration features:

Fees and transactions automatically send to Xero as soon as you create them in Friendly Manager.

Normal fees will create invoices.

Credit/refund fees will create credit notes.

Fee payment transactions will create payments for the associated invoice.

Refund transactions will create cash refunds for the associated credit note.

Automatic credit deduction transactions will do one of two things:

If the credit deduction came from a credit fee, an allocation will be created between the associated invoice and credit note.

If the credit deduction came from overpayment credit, a payment will be created for the associated invoice out of your designated Overpayment Account.

Contacts will automatically be created as necessary when creating Fees. If a contact of the same name already exists, you will be informed of the conflict and be given the option to either match to the existing contact or create a new one.

Every hour, Friendly Manager will sync with Xero and import or delete any of the follow tractions that you have created or deleted in Xero

Invoice payments

Cash refunds

Direct payments into your Overpayment Account

Credit note allocations

Overpayment allocations

Prepayment allocations

Reviews & ratings

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Dianne Matenga
Friendly Manager offers our club a streamline booking/management system with the added extras such as linking with Xero and enabling reconciliation of fees to be effortless. This system also allows our members to book their own classes and manage their own accounts, something that our members love. The team at Friendly Manager are always working on improvements, are continually updating with great helpful additions, and are always on hand to help. By moving to Friendly Manager we have significantly reduced our administrative workload, which has in turn enabled us to focus our efforts on other activities, thanks Friendly Manager. Shar Matthews Centre Manager Impact Gymsport Academy
Kerry Weston
We are into our third term on Friendly Manager at Rimutaka Gymsports and we love it. We used to handle paper enrollments three times, between class rolls, national affiliation databases and then into Xero for invoicing. Now it is one entry into Friendly Manager (which members do themselves) and all the rest is done automatically. We can also manage children easily across classes, into new classes and across terms really easily. I can see in the office numbers across all classes and it synchs to Xero and all invoicing and payment easily.
Zara Struthers
Friendly Manager has been perfect for our club, Hutt Valley Gymnastics, on so many levels. It is super easy to use, has made our paper war disappear completely and the interaction between Friendly Manager and XERO is seamless. Having invoices created automatically and duplicated in XERO saves us so much time and energy. Also with members registering online each term my administrative team have time to breathe. I highly recommend Karl and this club management software system.
Additional info

App details

Added in 2016


Australia, New Zealand, United Kingdom




Setup walkthroughIntegration walkthroughinfo@friendlymanager.com


+64 (0)508 374363


Although Xero reviews each app in the Xero App Store, we can’t give any guarantees. It’s up to you to assess the performance, quality and suitability of any app before going ahead.