Pulsify is AI accounts payable automation for high-volume finance teams. Manufacturers, wholesalers, retailers, hospitality groups, construction, mining, logistics, NFPs and builders use it.

Pulsify's AI reads every line, codes it from your Xero history, matches it to the PO, checks it and routes it through your approvals into Xero.

Purchase order matching and raising

• Match invoices to Xero POs line by line on quantity, unit price and total
• Higher quantities and price differences are flagged. Partial billing is allowed for each individual line
• See what's been claimed and what's left on each PO
• Close the PO in Xero when the last invoice is approved
• Raise a PO in Pulsify or upload one, get it approved and create it in Xero

Multi-step approvals with a review stage

• Build approval chains with multiple steps. Each step can need one approver or all of them
• Route bills by amount, supplier, GL account or tracking category
• Send each bill to a role, a team or named people, with amount limits per person
• Add a review step so coding is checked before it reaches the person who signs off
• Approve, reject or send back, one at a time or in bulk
• Auto-approve small or trusted invoices by supplier, amount or both. Possible duplicates still wait for a person
• Approval steps are a paid add-on. Auto-approve is included

Checks before approval

• Duplicates, including bills keyed straight into Xero
• Supplier BSB and account number against the Xero contact
• ABN against the Australian Business Register, plus GST registration
• Prices against the PO or a supplier price list
• Credit notes with a missing or smaller original invoice
• Totals that don't add up and suppliers missing from Xero

AI document capture

• Forward one email with several attachments. Each one is read separately
• Bundled PDFs are split, even with mixed document types
• Send by email, upload, phone photo or a connected Outlook or Microsoft 365 mailbox, including shared mailboxes

Line-item coding

• Automatically codes account and GST from supplier history and your Xero chart of accounts without rule setup
• Tracking categories at line level for jobs, departments and cost centres
• Bulk edit when a whole invoice needs the same treatment
• Handles invoices, credit notes, POs and supplier statements

Supplier statement reconciliation

• Statements are matched line by line against your bills in Pulsify and Xero
• Missing invoices and amount differences show against each line

See where every bill sits and who owes the next action

• My turn and Others show what you can action now and who everything else is waiting on
• Filter by supplier, reference, type, date, amount, status or tracking
• A digest email lists what's waiting, on a schedule each person sets

Multi-entity and multi-currency

• Run every Xero organisation from one login
• Read and submit foreign currency bills once the currency is added in Xero