Overview
Gennai connects to your Gmail, Outlook, or any email inbox, detects incoming supplier invoices automatically, and turns them into ready-to-review draft Bills in Xero, with the original PDF attached and supplier details already matched.
No downloading attachments. No copy-pasting invoice data. No missing bills buried in email threads.
Every invoice received is automatically captured, extracted, and synced into Xero. Gennai reads supplier details, tax IDs, invoice numbers, dates, currencies, totals, and line items across 100+ languages, then intelligently suggests the correct expense account based on your Xero history and Chart of Accounts.
Built for:
Business owners overwhelmed by supplier emails AP teams replacing repetitive manual data entry Accountants managing multiple Xero organizations Bookkeepers chasing invoices and receipts across client inboxes
Why teams move to Gennai:
- Original PDF attached to every Xero Bill for full audit visibility
- Smart supplier matching
- Automatic routing to the correct Xero organization
- Multi-currency support with intelligent fallback handling
- Auto-categorization
- Works with all Xero plans
Start free with 10 invoices per month, no credit card required.
Gennai.io + Xero
Gennai connects to Xero in one click. Authorize once, and your entire invoice workflow runs automatically in the background, from inbox capture to draft Bill creation.
Here’s what happens behind the scenes:
- Automatic inbox capture. Gennai monitors your Gmail, Outlook, or any email inbox for incoming supplier invoices and detects PDFs the moment they arrive.
- AI-powered extraction. In seconds, Gennai extracts supplier details, tax IDs, invoice numbers, dates, currencies, totals, and line items across 100+ languages.
- Draft Bills in Xero. Every invoice is pushed into Xero as a DRAFT Bill, pre-filled and ready for approval. Nothing gets posted automatically.
- Smart supplier matching. Gennai searches your Xero contacts, then supplier name.
- Original PDF attached. Every Xero Bill includes the original invoice PDF for a complete and verifiable audit trail.
- Auto-categorization. Gennai learns from your Xero history and Chart of Accounts to suggest the correct expense category for each supplier. Correct it once, and it improves over time.
- Multi-organization support. Connect multiple Xero organizations to a single Gennai workspace and automatically route invoices to the correct entity, ideal for accountants, bookkeeping firms, and multi-brand businesses.
- Multi-currency ready. Bills are exported in their original currency, with intelligent fallback handling based on your Xero configuration.
- Duplicate prevention. Gennai detects and blocks duplicate invoices before they ever reach your books.
You stay fully in control at all times, and you can disconnect Xero directly from your Gennai dashboard whenever needed.
Pricing plans
This app includes a free trial
Free Plan
- 10 invoices
- 2 email accounts
Getting started
Get started with Gennai in under 3 minutes.
- Create your account
Sign up at gennai.io using Google or email, no credit card required.
- Connect your inbox
Authorize Gmail, Outlook, or any IMAP mailbox. Gennai immediately starts monitoring your inbox for incoming supplier invoices and receipts.
- Connect Xero
Authorize your Xero account once and select the organization where invoices should be exported. Managing multiple Xero organizations? Connect them all and Gennai automatically routes invoices to the correct entity.
That’s it.
From that moment on, new supplier invoices flow directly into Xero as DRAFT Bills with the original PDF attached and ready for approval.
Need historical invoices too? Run a retroactive scan across months or years of past email in a single click, no manual uploads required.
No downloads. No spreadsheets. No copy-paste. Just fast, automated bookkeeping built for modern finance teams.
