HOW EASYVEND WORKS WITH XERO:

EasyVend runs the ordering, delivery and invoicing side of your business. Xero stays your accounting system. The integration connects the two so the same numbers never have to be typed twice.

Once connected, invoices and payment receipts raised in EasyVend flow through to Xero automatically. Your accounts stay current without anyone re-keying a delivery docket at the end of the week, and your books reflect what actually went out on the truck.

WHAT FLOWS FROM EASYVEND INTO XERO:

• Sales invoices generated from orders and completed deliveries
• Payment receipts recorded against those invoices, including direct debit, card and portal payments
• Customer records, mapped to your existing Xero contacts during setup
• Product and account mapping, so revenue lands against the right codes in your chart of accounts

WHAT THIS TAKES OFF YOUR PLATE:

• Double entry between your order system and your accounting file
• Building invoices by hand from paper dockets or spreadsheets
• Transcription errors on quantities, pricing and customer names
• The lag between delivery and invoice that quietly stretches your cash cycle
• Month end reconciliation done from memory and guesswork

WHAT STAYS IN XERO:

Xero remains the source of truth for your accounting. Bank feeds, reconciliation, BAS, payroll, financial reporting and your chart of accounts all stay exactly where they are. EasyVend does not replace any of it. It feeds it with clean, timely sales data so reconciliation takes minutes instead of an afternoon.

Your accountant or bookkeeper keeps working in the file they already know, with no change to how they report.

BEFORE YOU CONNECT YOU'LL NEED:

• An active Xero subscription, with a user role that allows you to connect apps
• An EasyVend account
• A chart of accounts and tax rates set up the way you want them, because EasyVend maps to what is already in your file
• A decision on your cutover date if you are moving off another system, so invoices are never raised in two places at once

SECURITY AND CONTROL:

You authorise the connection yourself through Xero's standard secure authorisation process. EasyVend never asks for or stores your Xero login details, and you can review or disconnect the connection from your Xero account at any time.

Field mapping is confirmed with the EasyVend team during onboarding, so you know exactly where every EasyVend field lands in Xero before the first invoice syncs. If something needs to change later, mapping can be adjusted without starting again.

WHO THIS SUITS:

The EasyVend and Xero integration is built for B2B suppliers, wholesalers, manufacturers and distributors who deliver on a route or a schedule: food and beverage, dairy, bakery, packaged ice, water, eggs, packaging, confectionery and general foodstuffs. If you invoice the same customers regularly and deliver on repeat runs, the integration will do the heavy lifting.