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WorkflowMax by BlueRock

By WorkflowMax by BlueRock
2.62 out of 5 stars
 95 reviews
Free 14 day trial available
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Take control of your business with the new WorkflowMax by BlueRock, the all-in-one job management solution for Xero users. Save time, boost performance, improve profitability, and reduce admin headaches with new features, cost-effective pricing, and an upgraded interface for a better experience.
Rated
2.6
out of 5
Reviewed by
95
Xero users
Try this app
Free 14 day
trial available
Listed for
1 year
September 2023

Overview

Introducing WorkflowMax by BlueRock. The newest cloud-based professional services and construction job management software on the market. It's easy to use, connects with all your favourite apps, and most importantly, gives you time back to focus on the things you love most.

When Xero announced WorkflowMax’s retirement in June 2024, BlueRock acquired the brand and stepped in to reimagine the platform. Now called WorkflowMax by BlueRock, it retains the features you love with a sleek design and modern technology.

It's been rebuilt from the ground up, based on feedback from over 3,000 customers, the new WorkflowMax is more efficient, reliable, and user-friendly than ever before.

Backed by a passionate global team and substantial investment, our roadmap is packed with innovative new features to help your business thrive. Rest assured, WorkflowMax is not going anywhere – it's here to stay, stronger than ever!

What you'll love about WorkflowMax by BlueRock

Similar features you trust with no hidden costs

Enjoy a familiar set of tools with an upgraded and intuitive user experience and the same cost-effective pricing plans.

Comprehensive job management, all-in-one place

  • Manage leads - forecast your sales pipeline effortlessly.
  • Quotes and estimates - create accurate quotes in minutes.
  • Jobs and scheduling - organise projects and assign resources easily.
  • Time tracking - track time with six simple methods.
  • Cost management - monitor job costs to stay profitable.
  • Invoicing - simplify your billing process to save time and get paid faster.
  • Reporting - gain insights into productivity, profitability, and business performance.

Integrate with your favourite tools

  • Xero: Seamless invoicing and expense tracking.
  • Airwallex: Faster, low-cost payments.
  • HubSpot: Sync leads and deals.
  • SuiteFiles: Manage documents with ease.
  • EzzyBills: Automate bills and receipts.
  • Google Drive, Box, Dropbox: Sync your documents.
  • PlanRight: Drag-and-drop scheduling.
  • Runn.io (beta): Advanced project planning.
  • Dashboard Insights: Smarter business reporting.
  • Zapier coming soon:

Ideal for service-based businesses

Perfect for industries like engineering, architecture, consulting, creative agencies, landscaping, residential building, and many many more beyond. We have over 80 different industries using the software.

Enjoy better business insights and a community of experts

Gain greater visibility into productivity, profitability, and overall performance. Access a vibrant community of advisors and implementation partners to guide you.

Rebuilt with best-in-class technology

Developed from scratch on state-of-the-art cloud infrastructure by Amazon Web Services (AWS).

Top-tier security standards

Your important data is safeguarded with Xero-level security compliance.

WorkflowMax by BlueRock
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WorkflowMax by BlueRock + Xero

Integrate WorkflowMax with Xero for seamless business operations. Sync client and financial data, streamline invoicing, and gain real-time insights into job costing and profitability. Track time, manage projects, and invoice clients directly from WorkflowMax. Enhance team collaboration and decision-making with comprehensive reporting and analysis features.

Getting started

WorkflowMax by BlueRock + Xero integration Save time, eliminate double handling and gain complete visibility over every step in your business. From job costing through to your cash flow and management accounts by using the WorkflowMax by BlueRock <> Xero integration.

WorkflowMax by BlueRock and Xero - always fully reconciled In the new integration, customer payments against sales invoices in Xero are automatically synced with the corresponding sales invoice in WorkflowMax by BlueRock, automatically keeping both systems reconciled at all times.

Seamless cost management Entering your suppliers' invoices into WorkflowMax by BlueRock will correctly update your job profitability reporting and create a bill payable in Xero. Two birds. One stone!

All systems in sync - at all times You'll be confident that your job profitability reporting is always accurate in WorkflowMax by BlueRock. And that your enterprise profitability reporting is always accurate in Xero. Achieve both at all times with a single integrated process.

Export timesheet data to Xero payroll Available in AU, coming soon to NZ and UK soon.

Screenshot 1 for app WorkflowMax by BlueRock

Reviews & ratings

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2.6 out of 5 stars
95 Reviews

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Most recent reviews

NE
Nicole Elvy
Posted 28 Nov 2024
5 out of 5 stars

Going from strength to strength

As long time implementation partners of WorkflowMax by Xero we have helped many of our clients migrate to WorkflowMax by Blue Rock. After a bumpy start, our clients are now seeing the benefits of the new platform. They are enjoying the new interface, the ability to be able customise the product to suit their business, constant new features, tweaks to the system and the commitment to continue to deliver updates. WFM is a competitive priced job management system that has visibility and insights on client/job/staff performance with a seamless integration to Xero. It's hard to beat. We are looking forward to what is to come.
One person found this review helpful.
RW
Rod Wakefield
Posted 27 Nov 2024
4 out of 5 stars

Vastly Improved Software!

WorkflowMax by BlueRock is a vastly improved Job Management Software. Like Envision Digital®, BlueRock have previously been WorkflowMax Implementation Partners with the WorkflowMax, that was owned by Xero. As such, BlueRock had an innate understanding of what was required to improve the software overall. Like any new software, BlueRock have had some challenges ironing out initial glitches. However, we need to remember that they had to build their software from the ground up under tight time deadlines. The intent of the new WorkflowMax by BlueRock Team has always been exceptional. It is a credit to all of them that WorkflowMax by BlueRock is a Vastly Improved Software! Congratulations! Rod Wakefield Managing Director Envision Digital® Certified Foundational Implementation Partners WorkflowMax by BlueRock.
One person found this review helpful.
SC
SARAH CARVILL
Posted 26 Nov 2024
5 out of 5 stars

Workflow Max - Out with the Old in with the New!

As an HR consultancy, effective time tracking is essential for our operations, and WorkflowMax has exceeded our expectations. The transition from the older platform to the updated version has been seamless and transformative. The new system is highly intuitive and packed with enhanced features, making project management and time tracking smoother than ever. While still a work in progress, the platform already provides a solid suite of tools, with even more promising updates on the horizon. The team has also gone above and beyond by providing clear, user-friendly tutorial videos to support the transition. We would wholeheartedly recommend WorkflowMax to any business looking for a reliable and efficient project management solution. Excellent and without any hiccups!
One person found this review helpful.

Response from WorkflowMax by BlueRock

Wow Sarah! Thank you for the glowing feedback. We're thrilled to hear the transition was seamless and transformative for your HR consultancy. Your kind words mean the world to us, and we’re excited to keep delivering updates and features that will make a real difference to your business and drive positive results.
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Additional info

Shared data

Xero
WorkflowMax by BlueRock
Invoicesshared from Xero to WorkflowMax by BlueRock and from WorkflowMax by BlueRock to Xero
Contactsshared from Xero to WorkflowMax by BlueRock and from WorkflowMax by BlueRock to Xero
Accountsshared from Xero to WorkflowMax by BlueRock
Tracking Categoriesshared from Xero to WorkflowMax by BlueRock
Tax Ratesshared from Xero to WorkflowMax by BlueRock and from WorkflowMax by BlueRock to Xero
Receiptsshared from Xero to WorkflowMax by BlueRock and from WorkflowMax by BlueRock to Xero
Paymentsshared from Xero to WorkflowMax by BlueRock
Employeesshared from Xero to WorkflowMax by BlueRock
Currenciesshared from Xero to WorkflowMax by BlueRock
Credit Notesshared from Xero to WorkflowMax by BlueRock

Functions

Invoicing and jobsTime tracking

Industries

Professional servicesProperty and realtyConstruction and trades

App details

By WorkflowMax by BlueRock
Added in 2023

Countries

Australia, Canada, Global, Hong Kong, Indonesia, Ireland, Malaysia, New Zealand, Philippines, Singapore, South Africa, United Kingdom, United States

Languages

English

Support

Setup walkthroughContact supportsupport@workflowmax2.com

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