Overview
SiteBook is an all-in-one construction management platform built specifically for Australian builders. Used by hundreds of Builders Australia wide, SiteBook helps construction businesses simplify site management, safety compliance, project scheduling and financial administration through one connected system.
Since 2012, SiteBook has been transforming how construction businesses manage their worksites, streamlining everything from site and project management to safety compliance, giving construction businesses a practical digital platform to manage sites, people, projects and finance.
Managing construction projects often means juggling paperwork, disconnected apps and manual processes. SiteBook brings everything together into a single cloud-based platform so your team can work more efficiently, reduce administration and stay in control of every project.
With SiteBook, project managers, supervisors, administrators and contractors can access the information they need from anywhere. Real-time updates help teams stay aligned while reducing delays caused by outdated information or manual communication.
Key capabilities include:
Site & Safety Management
- Site diaries and daily logs
- Project photos and document management
- Digital checklists and inspections
- Defects and corrective action tracking
- Attendance management
- Site inductions and QR code sign-in
- Timesheet collection and approvals
- Plant and equipment management
- Digital safety management tools
- SWMS collection and review
- Contractor compliance management
- Licence and insurance tracking
- Toolbox talks
- Incident reporting
- Safety checklists
- Automated induction processes
Project Scheduling
- Construction scheduling
- Task management and to-do lists
- Resource allocation
- Trade and supplier coordination
- Project tracking and progress reporting
- Live project updates
Project Finance
- Estimating and budgeting
- Job costing support
- Contract variations
- Claims management
- Supplier and contractor administration
- Financial reporting tools
The platform has supported thousands of construction projects across Australia and continues to evolve. Its flexible design allows businesses to implement the features they need while maintaining a simple and practical user experience.
When combined with Xero, SiteBook helps connect operational site data with financial processes, reducing double handling and improving accuracy between project teams and administration staff.
Benefits of using SiteBook include:
- Reduce paperwork and manual administration
- Improve safety compliance and record keeping
- Increase visibility across projects and worksites
- Keep teams connected with real-time information
- Streamline contractor and subcontractor management
- Simplify timesheet and attendance processes
- Improve project scheduling and coordination
- Support better financial management and reporting
- Access information anywhere through the cloud
- Scale processes as your business grows
SiteBook + Xero
SiteBook integrates with Xero to help construction businesses streamline administrative processes and reduce manual data entry between project operations and accounting workflows.
The integration is designed to improve the flow of information between the site and the office by connecting SiteBook's construction management functionality with Xero's accounting and payroll capabilities.
Construction businesses often spend significant time transferring information between operational systems and financial software. SiteBook helps reduce duplication by allowing approved information to move more efficiently into Xero, creating a more connected workflow across the business.
Key integration capabilities include:
Timesheet Integration Allowing workers to record hours directly within the platform, teams can log hours against projects, activities and work types while maintaining visibility across multiple jobs.
Once reviewed and approved, timesheet information can be transferred into Xero for payroll processing, reducing manual re-entry of timesheet data while improving consistency and accuracy.
Benefits include:
- Reduced payroll administration
- Fewer manual data entry tasks
- Improved timesheet accuracy
- Better visibility of labour allocation
Project Cost Visibility By connecting operational project activity with financial processes, businesses gain improved visibility into project performance.
This enables businesses to:
- Monitor labour activity across projects
- Improve job costing processes
- Support budget tracking
- Improve reporting accuracy
- Make more informed project decisions
Streamlined Administration The integration helps eliminate disconnected processes that often occur when site teams and office teams operate in separate systems.
Information captured once can be leveraged across multiple workflows, reducing administrative burden and helping teams focus on higher-value work.
Cloud-Based Access Both SiteBook and Xero operate in the cloud, allowing authorised users to access information from virtually anywhere.
Project managers can stay connected to site activity while administration teams maintain visibility over payroll and financial processes.
Business Benefits Using SiteBook and Xero together can help businesses:
- Reduce duplicate data entry
- Improve payroll efficiency
- Increase administrative productivity
- Improve project visibility
- Support more accurate reporting
- Reduce paperwork
- Improve collaboration between site and office teams
- Create more consistent workflows
- Support business growth with scalable systems
The integration helps create a more connected operating environment where project information and financial processes work together to support efficient construction management.
Pricing plans
Safety Pro
- + $30.00 /additional user licence/month
- Unlimited Users (Trades / Suppliers)
- 2 x Admin User Licences included
- Site Inductions with QR-Code
- Site Check-In / Check-Out
- Collect & Review SWMS
- Onsite SWMS preparation
- Site Signs - Download or Order
- Custom SWMS templates
- Contractor compliance
- Daily safety notice board
- Checklists with custom templates
- Toolbox talks + Hazchem register
- Incident Management
- Instructions / Corrective Actions
Site Management
- + $50.00 /additional user licence/month
- All features in Safety Pro +
- 3 x Admin User Licences included
- Project docs - share plans & specs
- Photo gallery
- Timesheet management
- Plant & equipment management
- Quality inspection check lists
- Defect reports
Project Scheduling
- + $75.00 /additional user licence/month
- All features in Site Management +
- 4 x Admin Licences included
- Project Scheduling
- Trade & Supplier Bookings
- Resource Allocation
- To-Do Lists
- Call-up Sheet
- Client Portal
Getting started
Getting started with SiteBook and Xero is straightforward.
The easiest way to begin is by selecting the “Get this app” button on the Xero App Store listing. This guides you through the connection process and helps ensure your Xero organisation is linked correctly.
Simple Setup Process
Step 1: Select “Get this app” Start from the Xero App Store listing and choose the “Get this app” option to begin the setup process.
Step 2: Create or Access Your SiteBook Account If you're new to SiteBook, you'll be guided through account creation. Existing customers can simply sign in using their existing credentials.
Step 3: Connect Your Xero Organisation Authorise SiteBook to connect with your Xero organisation. The connection process is designed to be secure and straightforward.
Step 4: Configure Your Settings Review your business settings and configure any required options for timesheets, payroll workflows and project management processes.
Step 5: Add Your Team Invite project managers, supervisors, administrators and other team members who require access to the platform.
Step 6: Start Managing Projects Begin using SiteBook's construction management tools, including site management, safety workflows, scheduling and timesheet collection.
Step 7: Review and Approve Information Ensure operational information is reviewed through your normal business processes before it is used within payroll and financial workflows.
What You'll Need
Before starting, it's helpful to have:
- Access to your Xero organisation
- Relevant administrator permissions
- Basic company setup information
- Team member details
- Existing project information (if applicable)
Helpful Tips for a Smooth Setup
- Start with a small group of users before rolling out company-wide
- Review your current timesheet and payroll processes
- Establish clear approval workflows
- Ensure project naming conventions are consistent
- Provide team members with basic training before launch
- Test processes before implementing them across all projects
Support and Onboarding SiteBook is designed to be easy to use, but support is available throughout your onboarding journey.
Depending on your implementation requirements, businesses can access onboarding assistance, training resources and support from the SiteBook team.
Why Businesses Get Up and Running Quickly SiteBook is built specifically for the Australian construction industry. The platform uses familiar construction terminology and workflows, helping teams adopt the system faster and with less disruption.
Because site management, safety management, scheduling and financial administration are managed within a single platform, businesses can reduce the complexity often associated with implementing multiple software solutions.
With cloud-based access, mobile functionality and practical construction-focused tools, SiteBook helps teams start seeing value quickly while creating a foundation for long-term operational improvement.
