Overview
foundU is a complete workforce management and payroll platform built for ambitious Australian businesses with flexible, shift-based, and complex workforces. From onboarding and rostering to award interpretation, payroll, and reporting, everything is managed in one configurable system designed to simplify operations and support growth.
Unlike disconnected systems that rely on multiple integrations, foundU brings your workforce data, payroll, and operational processes together in a single platform. This unified approach gives you greater visibility, stronger compliance, and more control over how your business runs day to day.
Australian organisations such as FIP Group, National Protective Services, BP, WorkCon, Royal Life Saving Australia, Pennywise, IGA, and NightOwl choose foundU because it helps them manage large and dynamic teams with confidence.
Gain control of payroll with precision
foundU’s configurable payroll engine is built to handle complex pay conditions, modern awards, and large workforce structures. Automated award interpretation, pay rules, and validation checks help reduce payroll errors and improve compliance. You can pay your team accurately, on time, and with confidence, even as your workforce grows and changes.
Keep your entire workforce in sync
foundU combines onboarding, time and attendance, rostering, payroll, and reporting into one connected platform. This removes the need for multiple disconnected tools and reduces manual handovers between systems. With one source of truth for workforce data, your payroll and accounting processes become more efficient and reliable.
Support scalable business growth
As your team expands, your systems need to keep up. foundU is designed to support multi-entity businesses, franchise models, and complex operational structures. With configurable workflows and flexible reporting, you can adapt the platform to suit your business instead of changing your processes to fit rigid software.
Improve visibility and decision-making
Real-time workforce and payroll insights help you make better operational and financial decisions. Understand labour costs, workforce trends, and payroll data in one place, then use that information to optimise performance and reduce risk.
Designed for Australian compliance
foundU is purpose-built for Australian legislation and payroll requirements. Our platform helps businesses stay compliant with changing workplace laws, awards, and reporting obligations, reducing administrative burden and compliance risk.
By connecting foundU with Xero, you extend this control into your accounting workflow. Payroll data flows directly into your accounting system, reducing manual reconciliation and ensuring your financial records remain accurate and up to date.
foundU + Xero
The foundU and Xero integration is designed to streamline the connection between payroll and accounting, helping businesses reduce manual processes, minimise errors, and maintain accurate financial records.
Once connected, you can send your Payroll Ledger Export directly from foundU to Xero in just a few clicks. Instead of manually exporting files, formatting journals, and uploading data, the integration automates the transfer of payroll ledger information into Xero as draft manual journals.
Key benefits of the foundU Xero integration:
Send payroll ledger journals directly to Xero
Generate your payroll ledger report in foundU and send it straight to Xero without manual file handling. This saves time and reduces the risk of data entry errors.
Create draft journals for review and approval
All payroll ledger data is sent to Xero as draft manual journals. This gives your finance team full visibility and control before posting, ensuring accuracy and proper reconciliation. __ Reduce manual data entry and reconciliation__
Eliminate repetitive export and import processes. By automating the flow of payroll data into Xero, you significantly reduce administrative workload and improve operational efficiency.
Keep payroll and accounting aligned
Ensure your accounting records reflect the same payroll data generated in foundU. This alignment improves reporting accuracy and makes end-of-period reconciliation faster and easier.
Flexible export options
You can choose to send your payroll ledger directly to Xero or export a CSV file for manual review or internal record keeping. This flexibility supports different accounting workflows and internal processes.
Accurate mapping and reporting
The integration works alongside your payroll ledger mapping within foundU, ensuring expenses, liabilities, tracking categories, and account codes are exported consistently based on your configured structure. __ Support for growing and complex workforces__ Whether you manage multiple entities, cost centres, or operational divisions, the integration supports detailed payroll ledger reporting that aligns with your accounting structure in Xero.
Secure and controlled data transfer
The connection between foundU and Xero is securely authorised and can be managed within the Integration Centre. Access permissions ensure only authorised users can configure or manage the integration.
By automating payroll ledger exports to Xero, businesses gain a more reliable, scalable, and efficient payroll-to-accounting workflow that supports accurate financial reporting and operational growth.
Getting started
Getting started with the foundU and Xero integration is simple and designed to fit seamlessly into your existing payroll and accounting processes.
The easiest way to begin is by selecting the “Get this app” button on the Xero App Store listing. This ensures your interest is captured and helps initiate a guided setup experience tailored to your business requirements.
foundU is a combined workforce management and payroll platform, so the integration is configured as part of your overall payroll and system setup to ensure accuracy, compliance, and long-term scalability.
Simple setup process:
Step 1: Select “Get this app” on the Xero App Store
Use the Get this app button on this listing to begin the process. This allows the foundU team to understand your business needs and prepare the appropriate onboarding pathway.
Step 2: Platform onboarding and configuration
Our implementation specialists will guide you through system configuration, including payroll setup, award interpretation, workforce structure, and payroll ledger mapping. This ensures your data flows correctly from payroll into Xero.
Step 3: Connect the Xero integration
Once your platform setup is complete, the Xero integration can be activated within the Integration Centre. You will securely log in to your Xero account and authorise access, enabling direct payroll ledger exports.
Step 4: Configure payroll ledger mapping
Map your payroll categories, accounts, and tracking details to align with your Xero Chart of Accounts. This step ensures accurate journal creation and consistent financial reporting.
Step 5: Run and review your first Payroll Ledger Export
Generate a Payroll Ledger Export in foundU and choose to send it directly to Xero as a draft journal. Your finance team can then review, approve, and post the journal within Xero.
Tips for a smooth setup:
- Ensure your user permissions include access to the Integration Centre
- Confirm your Chart of Accounts is up to date in Xero
- Review payroll ledger mapping before your first export
- Run a test export to validate journal structure and accuracy
Ongoing support:
Our local support and implementation teams work closely with you during onboarding and beyond to ensure the integration operates as expected. As your business evolves, your configuration, mapping, and workflows can be adjusted to match your operational and accounting needs.
With a guided setup, secure authorisation, and configurable payroll mapping, businesses can confidently connect foundU to Xero and maintain an efficient, accurate, and scalable payroll and accounting process without unnecessary complexity.
