Overview
Tired of tedious data entry and chasing paperwork? Tofu is here to revolutionize bookkeeping. Imagine an intelligent assistant that effortlessly handles invoices, freeing up your time for what truly matters—strategic insights and client relationships.
Tofu isn’t just another automation tool. It’s purpose-built for bookkeepers, accountants, and finance teams who want both speed and accuracy without sacrificing control. The result: clean, reliable data flowing into Xero, handled by an assistant that gets smarter the more you use it.
Core Features: Precision-Engineered for Performance
AI-Powered Auto Extraction & Smart Highlights for Xero
Tofu automatically extracts line items, totals, dates, and vendor details from invoices. Bills are instantly created within Xero. Smart highlighting draws your eye to key fields for quick verification, eliminating the pain of manual entry.
Enhanced Multi-Invoice File Management
No more frustration with scanned PDFs or bulk uploads. Tofu lets you split files into individual invoices, merge pages into complete invoices, and extract snippets—all in one workflow. Complex documents become simple to manage.
Intelligent Exception Handling & Adaptive Knowledge Base
Not all invoices are alike. Tofu gives you intuitive tools to handle outliers quickly. Each decision you make teaches Tofu, building a transferable knowledge base at the client and vendor level. That consistency sticks, even as teams grow and change.
Global Language Processing
Expand your reach. Tofu reads invoices in more than 200 languages and translates line-item descriptions into multiple languages. Multilingual businesses finally get smooth, accurate entry into Xero without barriers.
The Tofu Advantage: Driving Tangible Results
Seamless Platform Integration
Connects easily with Xero and works alongside tools like SharePoint, Dropbox, Google Drive and other accounting software products. Tofu bridges file storage and accounting systems so your documents flow smoothly into the books.
Accelerated Processing Times
Invoice processing up to 75% faster means fewer delays, shorter review cycles, and more hours back for client service.
Consistent Expertise
Capture and retain client-specific knowledge within Tofu. Staff turnover no longer means losing valuable know-how—the system remembers your rules.
Why Bookkeepers Choose Tofu
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Save hours of manual entry each week.
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Improve accuracy with guided reviews and AI learning.
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Expand globally with multilingual support.
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Reduce rework and training time thanks to retained rules and adaptive knowledge.
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Delight clients with faster, smoother reporting.
Join the growing community of bookkeeping professionals using Tofu to transform their workflows. Experience intelligent automation that feels like a teammate—efficient, reliable, and focused on results.
Tofu + Xero
Tofu is designed to work hand-in-hand with Xero, making invoice processing faster, smarter, and less manual. The integration focuses on accurate invoice creation in Xero, streamlined workflows, and scalability for busy bookkeeping teams.
How Tofu integrates with Xero
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Invoice creation from documents: Tofu extracts vendor, date, totals, and line items, then creates bills in Xero.
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Smart highlighting: Key data is visually flagged so you can review and approve quickly.
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Batch processing: Upload multiple invoices at once and let Tofu organize them for you.
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FileRX multi-invoice tools: Split or merge large PDFs so every invoice is cleanly captured.
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Learning loop: Every correction you make in review mode teaches Tofu to get it right next time.
Works with Your Tools
Tofu connects with file sources like Dropbox, Google Drive, and SharePoint. You decide where invoices come from—Tofu does the rest. Even if you also use other accounting softwares in parts of your practice, Tofu adapts.
Benefits of the integration
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Time savings: Invoices flow from file storage to Xero without duplicate entry.
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Reduced errors: Guided verification and AI-driven extraction mean fewer mistakes.
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Scalable workflows: Handle hundreds of invoices without adding headcount.
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Language flexibility: Work with global clients by processing documents in 200+ languages.
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Continuity and control: Client-specific rules are remembered, even when team members change.
What Tofu does not do
For clarity: Tofu does not implement Xero account mapping or payment mapping. Instead, it focuses on accurate data capture, file management, exception handling, and knowledge retention. Account allocations within Xero are handled using Xero’s own chart of accounts settings.
With this integration, Tofu acts as a reliable bridge—transforming raw invoice documents into clean, accurate bills in Xero, ready for reconciliation and reporting.
Getting started
Starting with Tofu is simple and takes just minutes.
Quick setup
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Click the “Get this app” button on this Xero App Store listing. This is the easiest way to begin.
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Create your Tofu account, set up a new organization, and add a new entity.
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Connect Xero to your chosen entity and grant permission. Tofu will sync securely with your organization.
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Add your invoice sources—Dropbox, SharePoint, Google Drive, or direct uploads.
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Run your first batch. Tofu extracts invoice data, prepares clean bills for review, and automatically creates a new invoice in Xero.
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Review with centering-mode UI. Verify highlighted fields and approve in one click.
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Train the AI. Each correction teaches Tofu to handle future invoices with more accuracy.
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Go live. From then on, Tofu automatically processes new invoices, learning as it goes.
Tips for a smooth start
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Start with a smaller batch of invoices so you can see the workflow end-to-end.
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Use consistent folder naming in your file storage for quicker recognition.
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Take advantage of FileRX to split or merge multi-page documents before review.
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Test Tofu with invoices in different languages to see its multilingual strengths.
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Invite colleagues early—Tofu supports multiple users so teams can learn together.
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Check your corrections often in the first few days; Tofu will quickly adapt.
Support and reassurance
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Guided onboarding is included to help you connect and configure.
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A detailed Help Center is available for self-service answers.
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Responsive support team is available if you run into questions.
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Adaptive learning means accuracy improves the more you use it.
Why you can trust Tofu
Built for bookkeepers, not just generic AI.
Secure connections with Xero and storage tools.
Transparent pricing—no surprises.
Proven time savings and accuracy boosts across real bookkeeping teams.
With the “Get this app” button, setup is fast. Invoices flow directly from your files to Xero. You stay in control, while Tofu takes care of the heavy lifting. Within days, you’ll notice less manual entry, faster cycles, and more time to focus on clients.
