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ApprovalMax

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Reviews by verified Xero users.
4.8 out of 5 stars
597 Reviews

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DM
David Malcolm
Posted 20 Jan 2026
5 out of 5 stars

Boosts productivity, simple to use

As a user of this platform, it's simple to use with little direction needed to get into using it. Workflows work well and were simple to setup despite our relatively complex requirements that only much more expensive and complex systems could match. Used in a team of around 60, we've only really had positive experiences so far.
JP
Jon Peilow
Posted 14 Jan 2026
5 out of 5 stars

A Seamless Approval Solution

ApprovalMax has been a great addition to our Xero workflow. It integrates seamlessly and makes managing bill and payment approvals simple and controlled. The approval rules are easy to set up, the audit trail is clear, and approvals move faster with automatic notifications. Overall, it’s an efficient and reliable tool that has strengthened our financial controls and saved time.

Response from ApprovalMax

This is wonderful to hear Jon! We love knowing that our setup process was easy for you and that the results are making a real difference in your day-to-day operations. Thanks for the 5-star review!
SB
Sue Britnell
Posted 13 Jan 2026
5 out of 5 stars

Great Product

I used Approvalmax at a previous company and implemented it in my new one, which is a reflection of how highly I think of it!

Response from ApprovalMax

There is no higher compliment than a returning customer! Thank you so much for bringing ApprovalMax with you to your new company Sue. We’re so glad to be a part of your journey again and appreciate the kind words.
TR
Tim Roe
Posted 12 Jan 2026
5 out of 5 stars

Very good

We have been using ApprovalMax for the last 6 months. very easy to use and gives great transparency through out.

Response from ApprovalMax

Thank you for the 5-star review Tim, happy six months! We’re pleased ApprovalMax is giving you the transparency your team needs.
RV
Roy Volmari
Posted 4 Jan 2026
5 out of 5 stars

Seamless integration

I started using ApprovalMax 2 months ago. The training was great and I am amazed how it integrates with Xero, both ways. Highly Recommend ApprovalMax.
One person found this review helpful.

Response from ApprovalMax

Thank you Roy! Our Product team will be delighted with your feedback on the integration - great to hear you enjoyed the training too.
KG
Karen Gegg-Brega
Posted 17 Dec 2025
5 out of 5 stars

Good for transparency

Approval Max is good for creating an audit trail. It makes it simpler to authorise payments.

Response from ApprovalMax

Glad to hear ApprovalMax is giving you the visibility and simplification you need, Karen. Thanks for the positive feedback!
Although Xero reviews each app in the Xero App Store, we can’t give any guarantees. It’s up to you to assess the performance, quality and suitability of any app before going ahead.