Xero Expenses

    By Xero
    3.78 out of 5 stars
    Save time and admin costs. Capture, track and manage expense claims with ease


    Xero Expenses is a multi-winning awards claim management tool* that helps small businesses reduce the time spent tracking and managing employees’ expenses. It streamlines every step of the process to stay on top of employees’ spend, anytime, anywhere.

    • Capture your cost as they happen by snapping and submitting your expenses and mileage claim anytime, anywhere and approve all your employee expenses in one click.
    • Save time with smart reconciliation. Say goodbye to manual data entry and reconciliation. Xero Expenses automates every step of the expense management process.
    • Monitor employee spend in real-time with accurate views of your employee spend and when reimbursements are due to help manage cash flow.

    Get Xero Expenses for Android or iOS today so your employees can submit their expenses and mileage claims on the go to get reimbursed faster.

    *2019 AccountingWEB UK - Data & Expense Management Software of the Year & 2019 UK Digital Accountancy Awards - Expense Management Software of the Year

    Explore all features of Xero Expenses
    Xero Expenses
    Play Video
    , opens in a dialog

    Xero Expenses + Xero

    Xero Expenses is part of Xero and has a seamless integration with Xero Bills, Contacts, Accounts, Tracking Categories, Projects, Users, Currencies.

    Reviews & ratings

    3.8 out of 5 stars
    9 Reviews
    5 star(33%)
    4 star(44%)
    3 star(0%)
    2 star(11%)
    1 star(11%)
    Fiona Show
    1 out of 5 stars

    rubbish for a business

    This is really not the app for a business with multiple employees. You cannot assign specific approvers to specific employees - so any approver can see everyone's expenses. It creates a separate ledger transaction for each line item on an expenses claim - utter madness. I've only tried it with one employee, and I'm not letting anyone else near it. Either find a better expenses App, or find a better accounting system.
    Mark Bartter
    4 out of 5 stars

    One less headache for our volunteers

    The adult leaders and other volunteers of our Scout Group can claim their out-of-pocket expenses as they are incurred, so they are lot less likely to get overlooked, as they tend to be irregular. The downside is there is no concession on the per-user monthly fee for NPOs.
    Peter Edwards
    2 out of 5 stars

    Xero Expenses

    The expenses module has many good elements but I think it has two significant limitations. 1. Not all transactions have simplified GST. Certain receipts have mixed GST and Non-GST items. This is not dealt with by Xero. It is difficult and time consuming to correct this post entry by myself. 2. the photography of the expense claim is poor. Not nicely centered. Also there is no character recognition so not as efficient as some other softwares
    Additional info

    App details

    By Xero
    Added in 2018


    Australia, Canada, Global, Hong Kong, Indonesia, Ireland, Malaysia, Philippines, Singapore, South Africa, United Kingdom




    Setup walkthroughContact support
    Although Xero reviews each app in the Xero App Store, we can’t give any guarantees. It’s up to you to assess the performance, quality and suitability of any app before going ahead.