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Xelation

By Xelation
5 out of 5 stars
Free 14 day trial available
Get this app
Synchronize your WooCommerce orders with Xero in real-time. Get setup with our FREE trial in less than a minute! Low cost subscriptions available. Map line items to their corresponding accounts in Xero e.g. sales, shipping, payments, transaction fees (PayPal, Stripe), bank reconciliation.
Rated
5.0
out of 5
Reviewed by
8
Xero users
Try this app
Free 14 day
trial available
Listed for
2 years
June 2022

Overview

Xelation automatically synchronizes your WooCommerce orders as invoices in Xero in real-time.

Start synchronizing your WooCommerce orders in less than a minute saving hours of bookkeeping!

Includes sales, shipping, taxes, transaction fees, payments, bank reconciliation, stock control plus more.

A common scenario is where:

  • WooCommerce orders need to be reconciled as sales invoices with line items mapped to the corresponding Sales or Revenue account

  • with (or without) a corresponding payment entry within the Bank account

  • with transaction fees reconciled as a purchase bill in the Direct Costs or COGS account

It can also:

  • manage your inventory using the NEW stock control feature.

  • determine when WooCommerce orders are pushed to Xero i.e. as Processing (Paid), Completed (Paid & Fulfilled) or Pending (B2B and Cash on Delivery customers)

  • determine how Xero invoices are rendered i.e. as Draft, Submitted, Authorised or Paid

  • apply your preferred invoice prefix

  • insert an Order Note in WooCommerce against the order from which you can deep link between the generated Xero invoice and back to the order in WooCommerce.

Why use Xelation over other solutions?

  • No elaborate setup as per other services which can take a few hours to configure correctly...and that's even for the more tech savvy amongst us!

  • No ongoing plugin compatibility headaches.

  • No limitations on mappings unlike other solutions. Out-of-the-box Xelation gives you the flexibility you need.

  • We also offer a more tailored enterprise solution for those seeking a tighter integration with Xero i.e. in the case of WordPress multi-sites, subscriptions, mappings by currency, product category, specific SKU or other, inventory management & rounding adjustments.

Xelation
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Xelation + Xero

Xelation is a middleware SaaS application serving as an API bridge between the WooCommerce and Xero APIs rendering new Woo orders as invoices within Xero.

Once connected you can map incoming line items (e.g. sales, PayPal fees etc) to their their corresponding accounts in Xero.

A common scenario is where:

  • WooCommerce orders need to be reconciled with the Sales/Revenue account

  • with (or without) a corresponding entry within the Payment/Bank account

  • with transaction fees reconciled to the Direct Costs/COGS, PayPal or Stripe account

It can also:

  • manage your inventory using the NEW stock control feature.

  • determine when WooCommerce orders are pushed to Xero i.e. as Processing (Paid), Completed (Paid & Fulfilled) or Pending (B2B and Cash on Delivery customers)

  • determine how Xero invoices are rendered i.e. as Draft, Submitted, Authorised or Paid

  • apply your preferred invoice prefix

  • insert an Order Note in WooCommerce against the order from which you can deep link between the generated Xero invoice and back to the order in WooCommerce.

Why use Xelation over other solutions?

  • No elaborate setup as per other services which can take a few hours to configure correctly...and that's even for the more tech savvy amongst us!

  • No ongoing plugin compatibility headaches.

  • No limitations on mappings unlike other solutions. Out-of-the-box Xelation gives you the flexibility you need.

  • We also offer a more tailored enterprise solution for those seeking a tighter integration with Xero i.e. in the case of WordPress multi-sites, subscriptions, mappings by currency, product category, specific SKU or other, inventory management & rounding adjustments.

Reviews & ratings

5.0 out of 5 stars
8 Reviews

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Most recent reviews

RJ
Ros Jones
Posted 30 Jan 2025
5 out of 5 stars

Great plugin that actually works!

This is a really neat plugin that hides in the background and just works - we use it to sync inventory between Xero and Woocommmerce and also to automatically generate draft invoices in Xero for all orders on our wholesale woocommerce shop. It works really well and the one or two times something has seemed amiss, the support is AMAZING and it has been fixed within minutes! Lightning fast response, and super helpful and friendly. Makes all the difference. Definitely recommended and I now use this plugin with all my woocommerce clients who want to sync with Xero.
TS
Terry Smart
Posted 29 Jan 2025
5 out of 5 stars

Xelation - a revelation

The program was easy to set up, I had a couple of queries on it and all my questions were answered quickly and dealt with completely. Having this in place has been a revelation, and has removed some of the boring, repetitive work we used to have to do. I think we've only really scratched the surface of what Xelation can do; now we're settled in with it we'll certainly be exploring more!
GS
Garreth Sleigh
Posted 9 Aug 2024
5 out of 5 stars

Customer service is second to none. Very impressive

There's been a fairly in-depth exchange with Nick to get this set up correctly across all my websites. Nick has been patient, responded well and quickly, helped solve any integration or setup issues experienced and has made swapping from another plugin to this plugin well worth the time. I am really impressed with the customer service. The plugin is also working very well after some tweaking to the setup. 100% recommend.

Additional info

Shared data

Xero
Xelation
Invoicesshared from Xero to Xelation and from Xelation to Xero
Bank Transactionsshared from Xelation to Xero
Accountsshared from Xero to Xelation
Usersshared from Xero to Xelation
Tracking Categoriesshared from Xero to Xelation
Tax Ratesshared from Xero to Xelation
Paymentsshared from Xelation to Xero
Itemsshared from Xero to Xelation and from Xelation to Xero
Contactsshared from Xelation to Xero
Branding Themesshared from Xero to Xelation

Functions

EcommerceAccountant toolsInventory

Industries

RetailConstruction and tradesAccounting

App details

By Xelation
Added in 2022

Countries

Australia, Canada, Global, Hong Kong, Indonesia, Ireland, Malaysia, New Zealand, Philippines, Singapore, South Africa, United Kingdom, United States

Languages

English

Support

Setup walkthroughContact supportinfo@xelation.org

14 day free trial available

Although Xero reviews each app in the Xero App Store, we can’t give any guarantees. It’s up to you to assess the performance, quality and suitability of any app before going ahead.