WorkflowMax
155 Reviews
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CB
Callum Burgess
Posted 1 Dec 2025
less time on timesheets = more time for productivity
easy to navigate software with a clean UI. some customisable options to tailor to org specifics like custom reports and the ability to cover the projects from end to end are game changers. deep compatibility to Xero helps too
Response from WorkflowMax
Hi Callum, and thank you so much for your fantastic 5-star review! We’re thrilled to hear that WorkflowMax is helping you spend less time on timesheets and more time on what really matters — productivity. We’re delighted that our game changing features are adding value to your workflow.
Thanks again for your support!
HSHelen Schafer
Posted 30 Nov 2025
I love WorkflowMax
I love WorkflowMax, it's such good value. I run contracts with various different cost rates, and various different custom client rates and WFM handles it all so easily. And, besides all the other features I've got so used to over the years I am loving the new additions - especially the added functionality with Custom Fields - it really is a game changer.
Response from WorkflowMax
Thank you so much for your fantastic 5-star review! We’re delighted to hear how much you love WorkflowMax and that it continues to deliver great value for your business. It’s wonderful to know that managing different contract and client rates is seamless for you, and we’re thrilled that the new features are making such a positive impact. Hearing that it feels like a game changer truly means a lot.
Thank you for your continued support over the years!
DW
Donna Wareham
Posted 30 Nov 2025
Improving all the time
We've been with WFM for the last 5 years. Since Bluerock have taken over i've found them to be very responsive with any queries, willing to listen to suggestions and make improvements accordingly. WFM works for our business and we are very happy customers!
Response from WorkflowMax
Thank you for your lovely 4-star review and for being a valued WorkflowMax customer over the past five years — we truly appreciate your continued support. It’s great to hear your positive feedback regarding our team. We’re delighted that WorkflowMax continues to work well for your business and that you’re happy with the experience. Feedback like yours helps us keep moving in the right direction. Thank you again for sharing your thoughts!
SR
Sohail Rasul
Posted 28 Nov 2025
A good app for small businesses
We've been working with WorkflowMax since we started up about 10 years ago. We're a creative studio and the app works well for us. Time recording and job reporting are all easy to use and the Xero interface works well. We tend to do fixed price jobs so some of the time billing features are superfluous for us. The report design feature has bee particularly helpful. The only thing missing for us is multi-currency billing. That would be a big ask, but would make this a five star app.
Response from WorkflowMax
Thank you for your thoughtful 4-star review and for being with WorkflowMax for being such a long-standing customer — we truly appreciate your support. It’s great to hear that the platform continues to work well for your creative studio, especially for time recording, job reporting, and the Xero integration. We’re also glad the report designer has been particularly valuable for your workflow.
We’re delighted WorkflowMax remains a good fit for your studio, and we’re committed to making it even better.
Keep your eyes open for multi-currency billing over the coming months. We have a whole host of new features planned for the platform and this is one of them.
NA
Nicole Alach
Posted 28 Nov 2025
Comprehensive and Customisable
We use WFM for timesheets and invoicing. The productivity reporting we were able to build from the customizable reports has changed the way we look at our business and given valuable insights to help with decision making and navigating difficult times in our industry.
Response from WorkflowMax
Thank you for your thoughtful review Nicole! We’re really glad to hear that WorkflowMax has made such a meaningful impact on your business. It’s great to know that the productivity insights you’ve been able to generate are helping guide decision-making and supported you through the challenges you have experienced. We appreciate your feedback and are delighted that WorkflowMax is providing valuable clarity and control for your team.
LP
Lee Phillips
Posted 27 Nov 2025
A Proven Platform We Returned To
We initially chose WorkflowMax a number of years ago and relied on it for our practice management needs. Although briefly moving to a competitor, we quickly realised the value we had taken for granted and returned to WorkflowMax. The platform provides a consistent and stable foundation that supports our business. It makes practice management straightforward from creating client quotes to tracking the status of ongoing projects. Ensuring we accurately capture and bill time spent on a project. WorkflowMax allows us to focus on our clients, not on multiple back office systems. We are more than happy to be back using it as our only project management tool.
Response from WorkflowMax
Thank you so much for your fantastic 5-star review and for sharing your experience. We’re truly grateful that you chose to return to WorkflowMax, and it’s wonderful to hear that the platform continues to provide the reliable, stable foundation your practice needs. Knowing that WorkflowMax simplifies your quoting, project tracking, and time billing — and ultimately allows you to focus more on your clients — means a great deal to our team. We’re delighted to have you back and even happier that WorkflowMax is once again your trusted project management tool.
Although Xero reviews each app in the Xero App Store, we can’t give any guarantees. It’s up to you to assess the performance, quality and suitability of any app before going ahead.