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Bills and expenses

Easily collect, process, and manage your receipts and invoices with expense tracking and bill payment apps. Expense management software can automatically turn your bills, invoices and more into Xero data, automating data entry to save you time.

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  1. Bills and expenses, Invoicing and jobs

    Invoice Tracker

    Bills and expenses, Invoicing and jobs
    Invoice Tracker syncs automatically with Xero every few minutes, so once you receive a payment the email reminders will stop.
  2. Bills and expenses, Reporting and forecasting

    Fluenccy

    5 out of 5 stars
     2
    Bills and expenses, Reporting and forecasting
    Fluenccy helps businesses take control of their foreign currency invoices to get better, more consistent rates.
  3. Bills and expenses, Invoicing and jobs

    Procore

    Bills and expenses, Invoicing and jobs
    Connect your accounting and project management within Procore and provide field teams untethered access to financial data.
  4. Bills and expenses, Reporting and forecasting

    DayFive

    5 out of 5 stars
     3
    Bills and expenses, Reporting and forecasting
    DayFive is a financial management app. It gives you a clear, real-time view of spending, earning, and forecasting without needing to understand accounting jargon. It helps you stay in control of money, approvals, and targets. Your automated accounting assistant and business money sidekick.
  5. Bills and expenses

    Yordex

    Bills and expenses
    Yordex is a new way for businesses to manage spend. Company cards, expenses, invoices, payments and budgets can all be managed in one place.
  6. Bills and expenses, Invoicing and jobs

    Top 5

    Bills and expenses, Invoicing and jobs
    Don’t have time to find out where all your money is going? Customers not paying their bills? This mobile app is that info, in your pocket
  7. Accountant tools, Bills and expenses

    Jack By Jenesys

    Accountant tools, Bills and expenses
    Jack is the world's AI bookkeeper, capable of extracting line-item accounting entries, assigning them to the correct GL and tax codes, and performing bank reconciliation functions 10x faster and 4x cheaper than in-house bookkeeping and outsourced solutions.
  8. Bills and expenses, Loans, financing and credit

    Capchase

    Bills and expenses, Loans, financing and credit
    Non-dilutive scalable line of credit for SaaS businesses up to +£10m in funding - Connect your company info via Xero to Capchase in order to fast-track your on-boarding through an SSO (single-sign-on) solution to access your working capital

What is expense management software?

Expense management software takes the hassle out of collecting, tracking and approving expenses in your business. When integrated with Xero, these apps and trackers automate data entry and bookkeeping, freeing you up to focus on other parts of the business. 

What are the benefits of expense management software?

  • Reduce data entry errors. No more manually entering data from a document into Xero. Pull details like supplier names, due dates and more from documents of all kinds, automatically.

  • Keep your data organised. Automatic AI-powered categorisation of expenses keeps your data organised as it feeds into Xero, creating and maintaining tidy books effortlessly. 

  • Easily reimburse and pay. Staff can capture and submit receipts on the go, and you can easily reimburse them and pay bills with streamlined, automated workflows. 

  • Up-to-date numbers. When you’re tracking all of your business expenses with an app, your data is always accurate and ready to share with your accountant when they ask for it. 

What are the typical features of expense management software?

  • Receipt and invoice capture. From paper receipts to PDF invoices attached to emails, it’s simple to collect and file expenses and bills, all in one place. 

  • Data extraction. Using powerful and accurate AI, these apps can pull information from your bills and expense documents and file it correctly into Xero, without you lifting a finger.

  • On-the-go expense tracking. Most of this software has mobile app functionality that allows employees to capture receipts and log expenses on the go with their phones.

  • Smooth approval workflows. From approvals to payments, this type of software allows you to set up custom workflows to automate tedious tasks.

How expense management apps work with Xero

Expense management tracker apps integrate with Xero to eliminate the need for double handling your data, giving you a secure, reliable flow of information between the two systems. 

 Connecting an expense management tracker to Xero allows you to:

  • Easily extract data from bills and expenses of all kinds and see it reflected in your Xero account, automatically

  • Synchronise your chart of accounts, purchase orders, tracking categories, tax rates and more across your software, so you have a reliable, single source of truth

  • Keep your financial documents organised and secure

Find your fit

Every expense management software integration with Xero can be different. 

To learn more, browse through the expense management apps in this category. Click on an app to find detailed information on how it works and integrates with your Xero account, and ratings and reviews by other Xero users. Want to try an app? You can then get started directly from the app listing page in just a few clicks.

Although Xero reviews each app in the Xero App Store, we can’t give any guarantees. It’s up to you to assess the performance, quality and suitability of any app before going ahead.