Congratulations to our winner, ApprovalMax!

ApprovalMax gives finance teams total control over every payment leaving the business by extending Xero with multi-tiered, automated approval workflows. By routing bills, purchase orders and credit notes to the right decision-makers, ApprovalMax replaces manual chasing and risky email threads with clear spending guardrails and automated audit trails.

Key features include:

• Automated approval logic: Routes bills, purchase orders and credit notes to the right team members based on spending limits, account codes or tracking categories.
• Live budget checking: Shows real-time budget impact directly on approval screens so teams can catch overspends before payments leave the business.
• Bill-to-PO matching: Matches incoming bills directly against approved purchase orders to spot discrepancies early and protect cash flow.
• Approvals on the go: Empowers team members to review, comment on and approve requests instantly via the mobile app without requiring full Xero access.

Learn more about ApprovalMax below and meet the rest of our finalists that are driving efficiency and innovation for small businesses.