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ApprovalMax

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Reviews by verified Xero users.
4.8 out of 5 stars
600 Reviews

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SP
Steve Pfeil
Posted 23 Jan 2026
4 out of 5 stars

Good System

Generally a good system - but you can only search for supplier invoices by one entity at a time - so not great for larger groups - would be useful to have a 'Supplier All Entities' search facillity - this would make the system way more powerful as a search tool !

Response from ApprovalMax

We appreciate you taking the time to leave us a review Steve. We're always looking at ways to improve the experience for our users so we'll be sure to pass this feedback on to our Product team.
DM
Dene Mckay
Posted 21 Jan 2026
5 out of 5 stars

CEO

A very good, easy and efficient system that provide good visibility and control of invoices.

Response from ApprovalMax

Thank you for the 5 star review Dene, great to hear ApprovalMax is giving you exactly what you need!
CS
Claire Simmons
Posted 21 Jan 2026
5 out of 5 stars

Workflow and Accountability

Transition has been wondefully managed and seamless. ApprovalMax ensures full tranparency and accountability. Delighted thus far!

Response from ApprovalMax

Thanks for the great review Claire, really pleased you've had a positive experience switching to ApprovalMax!
DM
David Malcolm
Posted 20 Jan 2026
5 out of 5 stars

Boosts productivity, simple to use

As a user of this platform, it's simple to use with little direction needed to get into using it. Workflows work well and were simple to setup despite our relatively complex requirements that only much more expensive and complex systems could match. Used in a team of around 60, we've only really had positive experiences so far.
One person found this review helpful.

Response from ApprovalMax

Thanks for the 5 star review! Great to hear ApprovalMax is helping make the complex feel simple.
JP
Jon Peilow
Posted 14 Jan 2026
5 out of 5 stars

A Seamless Approval Solution

ApprovalMax has been a great addition to our Xero workflow. It integrates seamlessly and makes managing bill and payment approvals simple and controlled. The approval rules are easy to set up, the audit trail is clear, and approvals move faster with automatic notifications. Overall, it’s an efficient and reliable tool that has strengthened our financial controls and saved time.

Response from ApprovalMax

This is wonderful to hear Jon! We love knowing that our setup process was easy for you and that the results are making a real difference in your day-to-day operations. Thanks for the 5-star review!
SB
Sue Britnell
Posted 13 Jan 2026
5 out of 5 stars

Great Product

I used Approvalmax at a previous company and implemented it in my new one, which is a reflection of how highly I think of it!

Response from ApprovalMax

There is no higher compliment than a returning customer! Thank you so much for bringing ApprovalMax with you to your new company Sue. We’re so glad to be a part of your journey again and appreciate the kind words.
Although Xero reviews each app in the Xero App Store, we can’t give any guarantees. It’s up to you to assess the performance, quality and suitability of any app before going ahead.