What is workshop management software?

Workshop management software, or automotive software, are online tools created to help improve the way automotive businesses are run.

Whether you’re running an auto dealership or mechanics shop, workshop software centralises your operations from supplier management to parts ordering, and improves workflows, managing appointments and open work orders through to automated invoicing.  

What are the benefits of automotive workshop software?

• Streamlined operations: Save time running your mechanical workshop with the help of one central system. Track open jobs, manage your inventory and ordering, assign tasks to the right personnel, and easily access the necessary data to finish a work order so you can get through jobs quicker and easier.

• Improved customer service: Improve the communication you have with your customers with workshop apps that allow you to send important updates and receive timely approvals for work to be done. Track customer history to set up automated reminders for services, send updates on vehicle repairs for customers to approve and respond to feedback within one system.

• Accurate financial management: Gain a better understanding of your financials and profits while managing your invoicing and payment systems with a Xero app integration. Improve accuracy and get real-time financial reports to take control of all your accounting efforts. 

What are the typical features I can use with workshop apps?

• Invoice management: Stop manually updating spreadsheets of paid and open invoices. Sync your workshop management software with Xero to track due payments, set up automated payment reminders, send invoices and reconcile paid accounts.

• Inventory management: Stay in control of your supply chain and increase output without waiting for parts deliveries with clarity over repeat stock orders, supplier shipment times and the ability to set stock reorders

• Job order tracking: Instantly create new jobs and work orders and assign them to the right mechanics and technicians. Keep track of when jobs are nearing completion to improve communication with customers, spot efficiency gaps and manage staff costs. 

• Estimations and custom pricing: Generate estimates for customers and create custom pricing options for discounts and stacked jobs. Increase transparency with your clients and avoid last-minute charges with line-by-line accurate invoices, so you and your customers know what to expect.

How workshop and automotive apps work with Xero

Free up more of your time to focus on customers and jobs when you integrate workshop management apps with Xero. Track operations from suppliers to job costs and feel confident in integrated apps that allow you to: 

• Track hourly rates between bookings to your Xero account to ensure you’re charging for every hour spent working and for simple employee payments

• Automatically produce line-by-line invoices for the jobs completed and supplies used

• Reconcile paid invoices from multiple payment solutions between platforms and send payment reminders

Find your fit

Every automotive workshop management apps’ integration with Xero can be different. To learn more, browse through the automotive and workshop management apps in this category. Click on an app to find detailed information on how it works and integrates with your Xero account, and ratings and reviews by other Xero users. Want to try an app? You can then get started directly from the app listing page in just a few clicks.