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Manage all your jobs and projects with Xero’s WorkflowMax. Manage leads and clients, create quotes, track time, send invoices and tap into rich financial data reporting and insights. Maximise your business profitability, team productivity and performance – all in one place.


Maximise project profitability, improve project budgeting and gain critical insights into your business with Xero’s WorkflowMax. Loved by over 100,000 customers in professional services, engineering, building/construction and more. Together with Xero, WorkflowMax provides you powerful end to end business solution.

Explore all features of WorkflowMax
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WorkflowMax + Xero

WorkflowMax has a seamless integration with Xero. You can:

- Push sales invoices to Xero. When you create a sales invoice in WorkflowMax, it’s automatically pushed into Xero.
- Get payment confirmation back into WorkflowMax. Once an invoice has been reconciled in Xero, it’s marked off as paid in WorkflowMax, giving you an accurate picture of profitability on each job.
- Push WorkflowMax purchase order receipts into Xero as account payable. Raise purchase orders and receipt supplier invoices in WorkflowMax. Once receipted, the details are automatically pushed to Xero for payment of the invoice. Your job costing is complete, without you having to do a thing.

WorkflowMax also integrates with more than just Xero. Use WorkflowMax as the core of your business and integrate it with your accounting, payroll, customer support, CRM software and over 30 other world-class add-on apps.

Reviews & ratings

3.7 out of 5 stars
133 Reviews
5 star(49%)
4 star(16%)
3 star(7%)
2 star(9%)
1 star(18%)
Josh Kleinig
2 out of 5 stars

Mobile App PO's

It is a real pain that a PO can not be raised against a job on the mobile app.
Maggie Deller
2 out of 5 stars

Terrible Support

Support times are ridiculous and beyond a joke. Cannot get anyone to assist.

Response from WorkflowMax

Hi Maggie - let me reach out to you and see how we can fix this!
Mthobisi Hopewell Moyo
1 out of 5 stars

Purchase orders

Can you do purchase orders to suppliers for the jobs and also link the purchase orders to the supplier invoices. It will be best to have a requisitioning process and approval a well

Response from WorkflowMax

Thanks we will pass this feedback onto our product team for evaluation.
Additional info

Shared data

Accountsshared from Xero to WorkflowMax
Tracking Categoriesshared from Xero to WorkflowMax
Invoicesshared from Xero to WorkflowMax and from WorkflowMax to Xero
Currenciesshared from Xero to WorkflowMax
Credit Notesshared from Xero to WorkflowMax and from WorkflowMax to Xero
Contactsshared from Xero to WorkflowMax and from WorkflowMax to Xero

App details

By Xero
Added in 2009


Australia, Canada, Global, Hong Kong, Indonesia, Ireland, Malaysia, New Zealand, Philippines, Singapore, South Africa, United Kingdom, United States




Setup walkthroughContact supportsupport@workflowmax.com


Although Xero reviews each app in the Xero App Store, we can’t give any guarantees. It’s up to you to assess the performance, quality and suitability of any app before going ahead.