Overview
Deputy is the leading solution for businesses managing shift workers, including those in hospitality, retail, healthcare among other industries. Connect Deputy and Xero and you’ll spend less time organising your team (and their paperwork), and more time where it matters.
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Insights driven rostering that creates optimal schedules in minutes. With Deputy's intuitive drag and drop roster builder, you can see live wage to sales reporting and easily copy and paste shifts or whole templates across the days and weeks you need. Alternatively, you can use Deputy’s AI powered scheduler that looks at employee availability, training levels, and budgets to build your optimised schedule in a single click.
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Modern time tracking software that captures accurate, digital timesheets on any device. With leading apps for iOS and Android, employees can clock in and out for their shifts on their personal device, or a fixed Kiosk on site. Using geolocation capture and facial recognition, you can ensure the right people are in the right place at the right time. Digital timesheets are automatically created after every shift and sent to managers to review and approve with a single click.
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Employee management and wellbeing tools that keep your team engaged. Features like leave management and unavailability allow employees to request time off and avoid conflicts, while features like open shift and shift swapping give them more control over their schedule. Deputy’s Shift Pulse product gives managers a direct line into how employees are feeling after each shift so they can pick up on any patterns earlier to reduce employee churn. Lastly, Deputy’s HR product gives new hires a 5 star experience from their first contact with your business. From interviewing to collecting relevant onboarding documents digitally, so they’re ready to get started on their first day.
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Powerful reporting, to surface the data you need to drive your business forward. Leverage Deputy’s pre-built reports that surface the most commonly used insights like wages vs timesheets vs sales, or custom build your own report to find the detail you need about how your business is running.
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Streamlined payroll, taking your pay run time from days down to minutes. With your approved timesheets sent straight into Xero, there’s no double handling of data and reduced chance for human error — so you can complete your pay run in just a few clicks.
Deputy is trusted by over 300,000 workplaces to simplify rostering, timesheets, award interpretation, and manage new hire onboarding, staff communication, and engagement.
![Deputy](http://images.ctfassets.net/8y4on51kf6pi/2d0be68d-fb3a-4438-b288-bbdd0e2c3491/ee0376037ffa726c7f381374e887ddfc/introduction-to-deputy-video.png)
Deputy + Xero
Connecting Deputy and Xero saves you hours of business admin time. Employee information can be added in just minutes from Xero. Every payday, timesheet data can be exported straight into Xero, ready to complete a pay run, so there’s no double entry of data.
Additionally, where time billing or contractor invoicing is required, Deputy’s digital timesheets can be used to generate Xero invoices in a single click.
Xero users can also take advantage of Deputy's in depth pay rate management, allowing you to configure pay rates per area of work, and offering award interpretation based on many of the Australian awards published by Fair Work Australia.
Connecting Deputy and Xero also syncs employee leave balances between the two platforms, so employees always know exactly how much leave they have.
The seamless integration between Xero and Deputy is trusted by thousands of shift based business owners to streamline their employee management admin.
Getting started
To get started with Deputy:
- At the top of this page, click ‘Get this app’ (blue button) to start your free trial with Deputy.
- Follow the login and set up prompts to create your Deputy account.
- Once you start your trial, you will have up to 31 days free before you need to select a plan.
To connect Deputy with Xero:
- In the top navigation, select the button that says ‘Integrations’ next to the Xero icon.
- From the integrations page, choose the Xero square, and then click ‘Connect add-on’.
- Follow the prompts to authorise the connection of your Xero account, with your newly created Deputy account.
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Just don't do it (40 years in business)
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