Overview
BatchPay is for accounts payable team members that need to pay more than 200 bills in a single batch. All bills in Xero that are awaiting payment can be paid in a single batch using BatchPay. BatchPay exports your payment file (eg. aba file), emails remittances and produces a batch summary report of all transactions paid. All payments are synced back into Xero keeping your creditor ledger live and up to date. A single BatchPay subscription allows for unlimited users per organisation.
BatchPay + Xero
BatchPay integrates with Xero at several points in your accounts payable process flow to make batch payments faster!
With a secure, authenticated Xero login, the following items are sync’d from Xero into BatchPay:
- Organisations (ONLY the Xero organisations explicitly granted access to BatchPay)
- Users (ONLY Xero-authenticated users) - 1 subscription allows for unlimited users
- Invoices (ONLY the invoices that are Xero awaiting payment or part-paid accounts payable bills)
- Contacts (ONLY the Xero supplier contacts for the sync’d invoices)
- Accounts (ONLY the accounts for the sync’d Xero supplier contacts – this enables preparation of the payment file for upload to the bank)
On completion of a successful BatchPay batch payment, these items are then sync’d into Xero:
- Payments (linked to the approved Xero bill, thus removing the trade creditor and creating a bank reconciliation item)
- History & Notes (a Xero History Note is added to the bill for complete audit trail on how and when the payment was processed
BatchPay does not store ANY data, so once the user logs out of their BatchPay OR Xero session, users can rest assured their Xero data retains integrity & accuracy by removing the data link with BatchPay.
No Xero API throttling limits are reached during login so users can logon and off as required.
Getting started
After creating your free BatchPay trial, integrating with Xero is a breeze. Simply follow the prompts to sync Xero with BatchPay. You can sort, select and BatchPay your outstanding bills within minutes.
Users securely sign in to BatchPay using their Xero login (SSO). Connect one or all of your Xero organisations to BatchPay and easily access them in BatchPay just like you do in Xero.
All Xero bills paid in BatchPay, whether complete or part payments, are updated back into Xero in real-time for accurate creditor tracking and reporting. Successful payment batches produce a batch report to enable fast reconciliation of your bank account in Xero.
BatchPay utilises all the contact information from Xero including account name, BSB and account number for your banking file export, as well as email address for sending remittances.
Xero users can continue to make payments outside of BatchPay where required. Any payments that are completed in BatchPay are identified on the Xero payment transaction as "Paid by BatchPay.com.au".
