Overview
Match remittance advices to Xero invoices in seconds, not hours
If your customers pay in lump sums covering dozens, or hundreds, of invoices, you know the pain. A payment lands, then comes the remittance advice (PDF, Excel, CSV or email), then someone spends an hour cross-referencing line items and allocating the payment by hand in Xero.
RemitClear ends that. Upload or forward the remittance advice and AI reads every line, matches it against your open Xero invoices, and posts the payment with the document attached for audit. No templates, no manual matching. It has reconciled 600+ invoice lines in under 60 seconds.
What RemitClear does
- AI invoice extraction: Drop in any remittance advice, any layout, any payer. RemitClear reads it and finds every invoice number, no templates required.
- Built for high volume: Match one payment against 5, 50 or 500+ invoices in a single upload, including part payments, overpayments, credit notes and deduction codes.
- Beats Xero's 200-invoice batch payment limit: Larger remittances are split into sequential batch payments automatically.
- Matches how your customers actually pay: If a payer quotes PO numbers, voucher IDs or their own reference codes instead of your invoice numbers, RemitClear still finds the match.
- Auto-match and email forwarding: Clear high-confidence remittances without review, and forward documents straight from your inbox for hands-off cash application.
- Full audit trail: The original remittance is attached to each posted invoice and to the batch payment in Xero.
Who RemitClear is for
- Bookkeeping and accounting practices matching remittance advices across many Xero clients. One setup, every client benefits.
- B2B and wholesale businesses receiving high volumes from a few large customers.
- Grocery and FMCG suppliers reconciling multi-page supermarket remittances (Asda, Sainsbury's, NISA, Co-op).
- Recruitment and labour-hire firms running several Xero entities.
- Construction firms reconciling progress claims and retentions.
- NDIS providers and plan managers processing bulk NDIS remittances from the NDIA, MyIntegra and Plan Partners.
Proven on real remittances
In our testing, RemitClear matched at or near 100% across NDIA, MyIntegra, Plan Partners, Asda, Sainsbury's and NISA formats. One bookkeeping practice reconciled over 2,100 invoices for a single grocery client in its first six weeks.
Native Xero integration via OAuth. Run multiple Xero organisations from one workspace. Every plan includes a 30-day money-back guarantee.
RemitClear + Xero
RemitClear + Xero: end-to-end remittance advice processing
RemitClear connects to Xero via OAuth2 to automate cash application from start to finish: reading remittance advices, reconciling them against your open invoices, and posting the payment.
How the integration works
- Connect your Xero organisation. Secure OAuth2 with standard scopes. Multi-org users connect every entity from one RemitClear account.
- Upload or forward a remittance. RemitClear extracts the payer, date, reference, total and every invoice number, including long multi-page documents. Forward straight from your inbox for hands-off processing.
- Match against Xero. We pull your open AR invoices and match each line: exact invoice numbers first, then partial matches, PO numbers and payer reference codes. Already-paid invoices are flagged so you never post a duplicate.
- Review in one screen. See the document, extracted data and suggested allocations side by side. Edit, add or remove invoices, or search Xero contacts to allocate manually.
- Post to Xero in one click. Choose a single batch payment that matches your bank deposit for one-line bank reconciliation, or separate payments per invoice. Remittances over Xero's 200-invoice batch payment limit are split automatically.
- Keep your audit trail. The original remittance advice is attached to each posted invoice and to the batch payment, so the evidence sits on the bank transaction too.
Key features
- No templates: AI extraction works on any remittance advice layout from any payer.
- Confidence-scored matching combining amount reconciliation and invoice-number quality.
- Auto-match on high-confidence remittances for high-volume teams.
- Credit notes handled: credit notes on the remittance are applied to their invoices in Xero before the net payment posts.
- Native posting via Xero's Payment and BatchPayment endpoints, with auto-split over 200 invoices.
- Email forwarding for hands-off, multi-entity processing.
- Duplicate detection via file hash, so the same remittance is never processed twice.
- Multi-entity support for practices and groups running several Xero orgs.
Data sync: invoices, contacts and bank accounts are read on demand from Xero. Payments, batch payments and attachments are written back in real time. Tokens refresh automatically, and nothing posts without your approval on the review screen.
Pricing plans
Starter
- Up to 20 remittances/month
- Drag & drop upload
- AI-powered OCR extraction
- Xero integration
- WhatsApp support
Professional
- Unlimited remittances
- Batch upload (20+ at once)
- Email forwarding
- PDF attachment to Xero invoices
- Dedicated onboarding
- Priority support
Enterprise
- Everything in Professional
- Multiple Xero organisations
- Custom invoice prefix rules
- Team workspace management
- SLA & dedicated support
- Custom integrations
Getting started
Live in under 30 minutes
Nothing to install, no templates to configure, no IT project.
Step 1: Connect Xero
Authorise via the standard OAuth flow. RemitClear gets read access to your invoices and contacts and write access to post payments, and never sees your Xero password. Connecting takes about 30 seconds. Managing several Xero organisations? Connect each from one workspace.
Step 2: Set your invoice prefixes
Tell RemitClear what your invoice numbers look like (e.g. INV-, PCI-, RC-) so extraction prioritises the right references. Set them once and they apply to every future remittance.
Step 3: Choose your default bank account
Pick which Xero bank account payments post against. You can override this per remittance.
Step 4: Process your first remittance
Drag and drop a PDF, Excel or CSV remittance advice, or forward a remittance email to your dedicated RemitClear address. A standard remittance takes under 10 seconds; 600+ line documents post in under a minute.
Step 5: Review and post
Matched invoices appear alongside the original document. Approve the matches, adjust for any retentions or deductions, and post to Xero. The remittance is attached to each invoice and the batch payment automatically.
Onboarding: every new customer gets a live onboarding call walking through setup with your own remittances. Send 2-3 real remittances ahead and we pre-test them, so the session is tailored to your workflow. Most customers process their first live remittance on the call. Ongoing support is fast and direct with the founder.
