What is property management software?

Real estate and property management software is designed to give property managers, real estate businesses and landlords more visibility and control over their properties, people and accounts. Property management apps automate time-consuming processes, and give property businesses, individual realtors and landlords visibility and control to manage their portfolios from a single source.

What are the benefits of property management apps?

• Two-way automation for owners and tenants. Set up e-signing, digital leases, automated inspection notices and dedicated communication channels for tenants to get in contact. With property management apps, you can set up your most important communications to either be sent automatically or for task reminders to alert you, saving you time and effort managing multiple properties. 

• Better lead management. Manage existing tenants, prospective buyers and those in the process of closing sales in one CRM. Sync updated contact information as clients go through the buying or renting process, know who’s booked in for viewings and set up automated follow-ups to close the deal sooner. 

• Visibility over sales and performance. Running a real estate business or portfolio of leasings? Get one clear picture of your team performance with reports on closed sales, open listings and property areas with the most interest.

What are the typical features I can use with a property management system?

• Centralised customer relationship management. Keep all contact details for tenants, buyers, and prospects in one place and up to date. Manage leads through the sales cycle and automatically sync updates into their profiles with every communication or booking.

• Employee management and payroll. Assign employees to listings, manage their availability and approve timesheets succinctly. All listed property management apps integrate with your Xero account so you can sync timesheets and commission directly to your accounting processes for accurate payroll every time.

• Digital document management. Connect the best accountant tools to easily send off digital leases with secure eSignature capabilities that streamline document handling and get important documents signed and back to you in minutes, not days.

• Secure identification verification. Automate the process of verifying each clients identity, back records and credit history to pass them through the property process securely, without any hiccups. 

• Automated invoicing and expenses. Sync timed tenant payments and property maintenance orders directly to your Xero account to send off tenant invoices and pay maintenance invoices quickly.

How property management apps work with Xero

Integrating property management apps with Xero gives you the keys to more streamlined operations between your property portfolio and your finances. Connecting your property management system straight to your accounting software means every home sold, leased and advertised - and the costs associated - are reflected without you lifting a finger. 

Connecting your property management app with Xero makes it easier to: 

• Set up automated approval workflows for invoices that can be easily paid and reflected straight in your accounts

• Sync tenant, landlord and prospect information with their financial data in one place to send off timed lease renewals, tenant invoices or communications

• Access real-time reporting on profit and loss margins, projected sales based on leads and owed payments

Find your fit

Every property management and realty apps’ integration with Xero can be different. To learn more, browse through our property and real estate management apps in this category. Click on an app to find detailed information on how it works and integrates with your Xero account, and ratings and reviews by other Xero users. Want to try an app? You can then get started directly from the app listing page in just a few clicks.