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Bills and expenses

Effortlessly collect, process, and manage your receipts and invoices with expense tracking apps. Expense management software can automatically turn your bills, invoices and more into Xero data, automating data entry to save you time.

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  1. Bills and expenses, Invoicing and jobs

    Recordme

    4.9 out of 5 stars
     21
    Bills and expenses, Invoicing and jobs
    RecordME is an AI-powered solution that automates bookkeeping tasks for accountants & businesses, streamlining financial record-keeping, reducing errors and providing real-time insights for better decision-making. Features include automated data entry, smart categorization, and software integration.
  2. Bills and expenses, Documents

    Staple Platform

    Bills and expenses, Documents
    Staple allow you to automate the extraction of data from any document! Automate your AP processing, invoices, and other tasks with Staple.
  3. Bills and expenses, CRM

    Zeevou

    5 out of 5 stars
     4
    Bills and expenses, CRM
    Join a global community of hosts and grow your hospitality business. Love the sound of industry-renowned training, sleek automation and reliable support? Then it’s Zeevou you need!
  4. Bills and expenses, Invoicing and jobs

    Top 5

    Bills and expenses, Invoicing and jobs
    Don’t have time to find out where all your money is going? Customers not paying their bills? This mobile app is that info, in your pocket
  5. Accountant tools, Bills and expenses

    Simple AI Accounting Module

    Accountant tools, Bills and expenses
    Smart automation tool for document entry for seamless bookkeeping operations.
  6. Bills and expenses

    Receiptor AI

    Bills and expenses
    Automate your bookkeeping with Receiptor AI. Instantly extract and categorize receipts, bills, and invoices from emails, WhatsApp, and more—directly into Xero. Save hours on manual data entry and never miss a deduction.

What is expense management software?

Expense management software takes the hassle out of collecting, tracking and approving expenses in your business. When integrated with Xero, these apps and trackers automate data entry and bookkeeping, freeing you up to focus on other parts of the business. 

What are the benefits of expense management software?

  • Reduce data entry errors. No more manually entering data from a document into Xero. Pull details like supplier names, due dates and more from documents of all kinds, automatically.

  • Keep your data organised. Automatic AI-powered categorisation of expenses keeps your data organised as it feeds into Xero, creating and maintaining tidy books effortlessly. 

  • Easily reimburse and pay. Staff can capture and submit receipts on the go, and you can easily reimburse them and pay bills with streamlined, automated workflows. 

  • Up-to-date numbers. When you’re tracking all of your business expenses with an app, your data is always accurate and ready to share with your accountant when they ask for it. 

What are the typical features of expense management software?

  • Receipt and invoice capture. From paper receipts to PDF invoices attached to emails, it’s simple to collect and file expenses and bills, all in one place. 

  • Data extraction. Using powerful and accurate AI, these apps can pull information from your bills and expense documents and file it correctly into Xero, without you lifting a finger.

  • On-the-go expense tracking. Most of this software has mobile app functionality that allows employees to capture receipts and log expenses on the go with their phones.

  • Smooth approval workflows. From approvals to payments, this type of software allows you to set up custom workflows to automate tedious tasks.

How expense management apps work with Xero

Expense management tracker apps integrate with Xero to eliminate the need for double handling your data, giving you a secure, reliable flow of information between the two systems. 

 Connecting an expense management tracker to Xero allows you to:

  • Easily extract data from bills and expenses of all kinds and see it reflected in your Xero account, automatically

  • Synchronise your chart of accounts, purchase orders, tracking categories, tax rates and more across your software, so you have a reliable, single source of truth

  • Keep your financial documents organised and secure

Find your fit

Every expense management software integration with Xero can be different. 

To learn more, browse through the expense management apps in this category. Click on an app to find detailed information on how it works and integrates with your Xero account, and ratings and reviews by other Xero users. Want to try an app? You can then get started directly from the app listing page in just a few clicks.

Although Xero reviews each app in the Xero App Store, we can’t give any guarantees. It’s up to you to assess the performance, quality and suitability of any app before going ahead.