Overview
Receiptor AI is an AI agent for your receipts and invoices. It runs the whole workflow the way you would, but it never forgets a rule or misses a receipt.
Instead of forwarding, uploading, or hunting through your inbox, Receiptor finds receipts and invoices across your email, WhatsApp and iMessage, extracts the data, checks it, and files it in Xero with the original document, the right supplier, currency, tax and category.
No manual capture. No duplicates. No month-end scramble.
Why teams switch to Receiptor:
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Auto-discovery, not manual upload - it reads your inboxes for you (Gmail, Outlook, IMAP), backfills past quarters and catches new documents in real time. Unlike tools that wait for you to forward each receipt.
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Match before create - it checks your Xero organisation for an existing Bill or Spend Money transaction first, and attaches the missing evidence instead of creating a duplicate.
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Accurate by design - every extraction is math-validated and self-healing: totals, line items and tax must reconcile before anything reaches Xero.
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Asks instead of guessing - when a match, tax rate or payment account is ambiguous, it asks once and remembers your answer. It learns your suppliers and preferences and turns them into rules.
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Paper receipts too - snap or forward a receipt on WhatsApp or iMessage and it lands in Xero.
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Built for multi-entity work - accountants and bookkeepers can run many clients, inboxes and Xero organisations from one place, and collaborate with their team.
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Ask from anywhere - query your expenses in the app, on WhatsApp, or inside Claude and ChatGPT via MCP.
Perfect for:
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Business owners tracking expenses across multiple inboxes and entities
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Accountants and bookkeepers managing client documents
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Finance teams that want clean, audit-ready books without manual entry
Receiptor AI + Xero
Connect Xero in one click. Your chart of accounts is imported automatically, and each business entity links to its own Xero organisation and base currency.
For every document, Receiptor sends the right transaction:
- Supplier invoice: a Bill
- Confirmed paid receipt: a Spend Money transaction
- Invoice with payment proof: a Bill plus its payment
- Transaction already in Xero: the missing document is attached, no duplicate created
Match before create: Receiptor checks your Xero organisation using amount, currency and date, then references, tax, subtotal and supplier to separate close candidates. If several transactions could match, it stops and asks.
Per-organisation controls:
- New Bill status: Draft, Awaiting Approval or Awaiting Payment
- Automatic, per-line, mapped or default-account categorization
- Line-item merging and summary format
- Saved payment-account and tax-rate mappings
- No-match behavior: create right away, or search again after 1 hour, 1 day and 1 week before asking
Receiptor pauses for review rather than guessing when a payment account can't be resolved safely, tax doesn't map cleanly to a Xero tax rate, or a cross-currency Spend Money transaction needs confirmation. Your answers are saved and reused for later exports.
Supplier contacts are created and matched, and the original receipt or invoice is attached to every transaction, so your books stay reconciliation-ready.
Getting started
- Connect Xero in one click.
- Link your inboxes (Gmail, Outlook, IMAP) and/or WhatsApp.
- Choose real-time monitoring, a backfill of past quarters, or both.
Setup takes under 5 minutes. Receipts start flowing into Xero right away. 14-day free trial.
