Overview
Apply one customer payment across dozens or hundreds of invoices
RemitClear turns remittance advice into payments posted against your Xero invoices, so nobody has to work through the document line by line.
Upload a document or forward a payment email. RemitClear extracts the invoice references and amounts, suggests matches to open Xero invoices, and shows the allocations beside the original advice for review.
Spend less time allocating receipts
- Read the documents customers already send. PDF, Word, Excel, CSV and email bodies, including multi-page remittance advice. There are no templates to build.
- Match many invoices at once. Apply a lump-sum payment across dozens or hundreds of invoices, with confidence scores and flags to focus your review.
- See exceptions before posting. Check short payments, existing credit notes and unmatched references alongside the source document. Adjust the allocations when needed.
- Post directly to Xero. Choose batch payments or separate invoice payments. For more than 200 invoices, batch posting creates multiple Xero batches, so you can reconcile the resulting receipts correctly.
- Automate the clean matches. Optional auto-posting handles eligible perfect matches, and exceptions stay in the review queue.
- Keep the supporting evidence. The remittance advice is attached as a PDF to the invoices and batch payments in Xero.
Built for accounts receivable teams and their bookkeepers
For businesses receiving customer payments that cover many invoices: wholesalers, suppliers, construction and trades, recruitment firms and health providers. Accounting and bookkeeping practices can manage several Xero clients from one login, with a separate workspace and settings for each organisation.
RemitClear has reconciled more than 95,000 Xero invoices so far, covering over £55m of customer payments. Bring a typical remittance advice and one of your longest or trickiest examples to a demo, and see how they match your Xero workflow.
Pricing: a fixed monthly quote based on document volume, invoice lines and connected organisations. Unlimited users and onboarding are included, with a 30-day money-back guarantee for new paying customers.
Click Get this app to sign up with Xero and request your demo.
RemitClear + Xero
From remittance advice to posted Xero payments
- Connect an organisation. Authorise RemitClear through Xero, then choose the bank account and posting settings for that workspace. Each Xero organisation has its own workspace, so client records and settings stay separate.
- Send the advice. Upload PDF, Word, Excel or CSV files, or forward payment emails to the workspace's dedicated address. RemitClear reads the payment details, invoice references and amounts.
- Match and review. RemitClear reads open sales invoices, contacts and existing credit notes from Xero. Review suggested allocations beside the source document, search for invoices and adjust amounts. Short payments, uncertain matches and possible duplicates need attention.
- Post the payments. Choose a Xero batch payment or separate payments against each invoice. Batches are limited to 200 invoices each; larger documents create multiple batches. Foreign-currency invoices use separate payments.
- Keep a clear record. Open the posted payments from RemitClear. The remittance advice is attached as a PDF to the invoices and batch payments.
Choose how much to automate
Automatic matching prepares suggestions after extraction. Optional auto-posting is a separate setting for eligible perfect matches. Partial payments, credit notes and other exceptions remain for review. Start with review, then enable automation when your documents and settings are working well.
Credit notes and deductions
Matched credit notes are applied before the net payment posts. Deductions and any remaining balance are shown for review, so you can choose the right treatment.
Data shared: RemitClear reads invoices, contacts, credit notes, accounts and organisation details. It writes payments, batch payments, approved credit-note allocations and attachments. Additional balance or deduction handling depends on the options you enable.
Pricing plans
Custom monthly plan
- Price based on documents, invoice lines and Xero organisations
- Unlimited users and onboarding on your own remittance advice
- Email forwarding, extraction, matching and payment posting
- Review exceptions; optional auto-posting for perfect matches
- Separate workspace and settings for each Xero organisation
- 30-day money-back guarantee for new paying customers
Getting started
See your own remittance advice working with Xero
- Click Get this app. Sign up with Xero to prefill your details, then request a RemitClear demo. This first step only books a demo, so nothing posts to your accounts yet.
- Bring two or three examples. Include a typical payment advice and the document with the most invoices, plus any short payments or credits you need to handle. Tell us your approximate monthly document volume and how many Xero organisations you use.
- Check the fit and agree your quote. We'll walk through your documents, matching and exceptions, and confirm a fixed monthly price for your workflow.
- Connect and configure your workspace. During onboarding, authorise the relevant Xero organisation, select the receiving bank account and choose batch or separate payments. Each additional organisation gets its own workspace and forwarding address.
- Review your first payment. Upload or forward an advice, check the suggested invoice allocations, and approve posting to Xero. For long advices, we'll also show you how the resulting batches reconcile with the bank deposit.
Onboarding is included and uses your own remittance advice. Once you're comfortable with the matches, you can enable optional auto-posting for eligible perfect matches and continue reviewing exceptions.
Unlimited users are included. New paying customers have a 30-day money-back guarantee.
