Workhorse Order & Inventory Management
Overview
Workhorse is an order and inventory management system for product businesses that need more control than spreadsheets, Xero-only stock or disconnected apps can provide.
It helps teams manage stock, orders, purchasing, fulfilment and production in one connected system, with Xero kept aligned for accounting. Operational teams work from accurate stock and order data, while finance teams get the invoices, bills and purchase information they need without duplicate entry.
Workhorse is a good fit where inventory is operationally complex:
- Multiple stock locations
- Supplier-led purchasing and goods-in
- Sales orders and fulfilment stages
- Bundles, kits or assemblies
- Production and component tracking
- Customer-specific processes or reporting
- Operational data that needs to stay aligned with Xero
Flexible setup, guided by people
Many inventory systems expect your business to fit a fixed way of working. Workhorse is different. It is configured around your real workflows, while keeping the structure needed for accurate stock control, clear reporting and reliable financial sync.
Our team supports setup, configuration, training and go-live. You are not just given access to software and left to work it out. We help map how stock, purchasing, orders and fulfilment should work in Workhorse, then support your team through the change.
Core inventory features
- Multi-location stock tracking
- Sales orders and fulfilment
- Purchase orders and goods-in
- Bundles, kits and assemblies
- Production and component tracking
- Customer and supplier records
- Configurable workflows and documents
- Reporting and operational visibility
- Xero integration for financial sync
Workhorse + Xero
Workhorse manages the operational side of stock, orders, purchasing and fulfilment. Xero manages the accounts.
The integration keeps the two aligned, so your finance data reflects what is happening in the operation. Workhorse syncs customers, suppliers, sales invoices, credit notes, purchase orders, bills, tracking categories, chart of accounts and tax rates with Xero.
Payment status and selected financial updates are synced back from Xero where applicable.
Controlled document automation
Workhorse can reduce manual data entry by capturing selected operational documents received by email, classifying them and extracting key information into Workhorse.
Supported document types include:
- Sales orders
- Goods received notes
Extracted data is validated before it is written into the system, so users stay in control of stock, purchasing and fulfilment data.
The aim is practical: less admin, fewer errors and no black-box decision making.
Best fit
Workhorse is best suited to product businesses that have outgrown spreadsheets, Xero-only inventory or rigid off-the-shelf systems.
It works well for teams that want proper operational control, but also value flexibility, implementation support and human interaction from the people configuring the system.
Workhorse Order & Inventory Management + Xero
Workhorse integrates with Xero to keep financial data aligned with your operational workflows, with Workhorse acting as the system of record.
Customers and suppliers, sales invoices, credit notes, purchase orders, bills, tracking categories, chart of accounts and tax rates are synced from Workhorse into Xero.
Payment status and selected financial updates are synced back from Xero where applicable.
Pricing plans
Example pricing
- Base subscription tailored to your feature requirements
- User licences priced per seat — scale up as your team grows
- One-off implementation costed to match your project scope
Getting started
- Review your current stock, order, purchasing and fulfilment workflows.
- Connect Workhorse to Xero and authorise access to your organisation.
- Align accounting settings, including chart of accounts, tax rates and tracking categories.
- Configure how invoices, purchase orders, bills and payment statuses sync.
- Train users and go live with supported operational workflows.
