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Xero Projects

By Xero
2.98 out of 5 stars
Xero Projects is easy-to-use, mobile-friendly job tracking tool right within Xero. Quote, track, invoice and monitor how much money you’re making with Xero Projects


Xero Projects is an easy-to-use job tracking tool that will help you reduce the frustration of tracking time and expenses against jobs. It makes it simple to quote for work, manage invoices and monitor job profitability, all in one place. And, you can be confident the numbers add up with your project financials seamlessly integrated to the single ledger in Xero.

With Xero Projects you can:

Estimate project costs Build accurate budgets by breaking down projects into tasks and estimating time and expenses.

Create professional quotes in minutes Customise your quotes including a breakdown of estimated costs. Your customers can accept the quote with the click of a button.

Track time on the go No more chasing timesheets. Use a stop-start timer and location-based tracking on the Xero Projects mobile app for more accurate time tracking.

Streamline your time tracking with the Trello integration Add time to a project directly from a Trello card. Time recorded is synced automatically with Xero Projects so you can invoice your customers more accurately.

Get paid faster Customise and send invoices and get paid faster with online payment. You have full control over what your customers see.

View jobs profitability at a glance The profitability dashboard helps you monitor project’s financials including costs, invoiced work and profit margin to maximise job profitability and see how to improve it on future projects.

Xero Projects
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Xero Projects + Xero

Streamline cost tracking Xero Projects is an add-on that sits inside of Xero. That means that you can assign Xero invoices, bills, and spend money transactions to a project to know exactly where every dollar was spent.

Pay employees based on tracked time Add Projects timesheets directly into Xero Payroll, avoiding duplication and ensuring that employees only record time once, in one place.

Accurately track your project expenses on the job Snap and submit expenses or mileage claims anytime, anywhere with Xero Expenses and assign them to a project to recover all your costs.

Reviews & ratings

3.0 out of 5 stars
42 Reviews
5 star(14%)
4 star(14%)
3 star(38%)
2 star(21%)
1 star(12%)

Most recent reviews

Abhishek Aggarwal
Posted 29 Sep 2023
3 out of 5 stars

bulk assigning bills to projects

hi, please add bulk assigning bills to projects. it's too much time wasting to assign individual bill to projects. Specially when someone have thousands of bills to deal with.
Francisco Alcantara Spinola
Posted 22 Aug 2023
1 out of 5 stars

Xero Projects

Very good intentions but poor results so far.
3 people found this review helpful.
Suleyman Yildiz
Posted 27 May 2023
4 out of 5 stars

Overall its Good

The overall addition of projects is good. However notes fields is definitely needed. Linking project to a PO would be great or just a ref box to enter client PO to it. Additionally since Files exist in xero why not link the projects files too? I was looking for an attach button to get the technical info of the projects. These simple additions would boost the productivity of the Projects section.
14 people found this review helpful.

Additional info

App details

By Xero
Added in 2018


Australia, Canada, Global, Hong Kong, Indonesia, Ireland, Malaysia, New Zealand, Philippines, Singapore, South Africa, United Kingdom




Setup walkthrough
Although Xero reviews each app in the Xero App Store, we can’t give any guarantees. It’s up to you to assess the performance, quality and suitability of any app before going ahead.