Overview
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EasyVend is an order management platform built for food and beverage suppliers and distributors who need reliability, visibility, and scale without complexity.
The platform combines online ordering, delivery management, invoicing, and asset tracking into a single, connected system. By automating core workflows, EasyVend helps growing distribution businesses reduce manual effort, improve accuracy, and keep orders moving from placement through to payment.
Distributors using EasyVend gain real-time visibility across orders, customers, and delivery schedules. This shortens fulfilment cycles, reduces delivery errors, and improves coordination between office teams and drivers. Faster, more accurate invoicing means fewer disputes, stronger cash flow, and better customer retention.
EasyVend also supports delivery route planning and mobile driver workflows. Drivers can view assigned runs, access delivery details, capture POD photos and signatures, manage returns, and stay updated in real time—on any phone or tablet. No paperwork, no syncing, no version issues.
Beyond deliveries, EasyVend includes asset and rental tracking for items such as coolers, returnable bottles, and deposits. Native integrations with accounting platforms including Xero and MYOB provide clean reporting and clear cash flow visibility.
For suppliers, EasyVend acts as a central connection hub between ERP systems and distributor networks. Orders, products, pricing, and customer data are consolidated into a single, consistent platform. Automated data flows ensure orders are placed using accurate product data, contract pricing, and customer terms—significantly reducing errors and downstream corrections.
The result is a streamlined, reliable order management process that improves operational efficiency, strengthens distributor relationships, and gives leadership confidence that what’s ordered, delivered, and invoiced aligns precisely with the ERP.
EasyVend makes complex distribution simple— and scalable.
EasyVend + Xero
Seamless Accounting Integration with Xero
EasyVend offers seamless accounting system integration with Xero, designed specifically for food and beverage distributors and suppliers who need accuracy without complexity. The platform eliminates duplicate manual entries and keeps your books accurate while streamlining your accounting processes through automatic synchronisation.
Key Features:
Automatic Invoices and Receipts - Once an order is finalised in EasyVend, it flows directly to Xero automatically, eliminating the need to enter the same data in multiple places.
Up-To-Date Financial Data - Access accurate financial information instantly without waiting for end-of-day uploads or manual reconciliations. Your numbers are always current and reliable.
Faster Reconciliation - Month-end close takes minutes instead of days. Reports reflect accurate data immediately, enabling fast, confident business decisions.
Why EasyVend Stands Out:
Industry-Specific Design - EasyVend is purpose-built for water, beverage, dairy, and food distributors with complex delivery schedules and recurring orders.
Direct Xero Expertise - EasyVend provides accredited, direct connections that sync invoices, receipts, and payments with fewer steps and fewer errors. No need to rely on third-party connectors or custom setups.
Simple Setup and Onboarding - EasyVend offers guided assistance and a transparent, step-by-step process for faster implementation without business disruption. No extensive configuration nor developer assistance required.
Dedicated Support - The EasyVend team specialises in B2B accounting system integration for distributors, providing ongoing support to resolve syncing challenges and maintain smooth operations long after initial setup.
Benefits of Accounting Integration: Reduced Errors - Automatic data transfer eliminates double-entry mistakes and missing transactions that plague manual processes.
Time Savings - Everything from billing clients to reconciling supplier invoices moves faster, freeing your team from tedious manual work.
Enhanced Visibility - Immediate insights into your business operations without guessing or waiting for manually compiled reports.
Manual accounting processes create bottlenecks even for efficient distributors. Re-entering invoices, chasing mismatched numbers, and waiting for finance teams to verify data all cause delays and frustration. When your accounting runs smoothly through integration, your team can focus on activities that truly drive growth instead of being stuck in error-prone manual entries.
Setting-up the Xero Integration
Setup typically completes quickly with guided onboarding, with the EasyVend team handling technical setup and account mapping. The integration provides automatic synchronisation, ensuring financial data matches operations instantly.
Getting started
Connecting your EasyVend Software to your Xero Organisation is easy.
Simply contact the EasyVend Support Team and we'll happily assist you.
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